Care Coordinator

Allpro; Waterville (ME); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Retirement Planning

Company Paid Life Insurance

Company Paid Long-Term Disability

Paid Time Off

Sick Time

Bonus Opportunities

Professional Development

Employee Discount Program

Job summary

Allpro Staffnet, LLC in Waterville, ME is seeking a Coordinator to manage recruiting of caregivers and scheduling duties in an office-based role. You will handle new veteran referrals, data entry, and daily staffing to maximize client-authorized hours and meet KPI targets.

The position requires a HS diploma or GED, VA homecare scheduling experience, and proficiency with AxisCare or similar software, MS Office suite, and strong communication skills. Office-based schedule applies.

Qualifications

• HS Diploma or GED Required.
• VA Homecare Scheduling and Recruiting experience required.
• Experience in AxisCare or other scheduling software systems preferred.
• Strong attention to detail and accuracy, excellent organizational skills with the ability to prioritize, coordinate, and simultaneously maintain multiple projects with a high level of quality and productivity.
• Excellent communication skills, both verbal and written.
• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
• Proficient computer skills required including but not limited to MS Office, MS Excel, and MS Word.
• Ability to deal with new tasks without the benefit of written procedures.
• Approachable, flexible, and adaptable to change.
• Compassionate, Caring, Self-Starter and a Team Player.

Responsibilities

• Responsible for acceptance of new veteran referrals and accurate data entry of client demographics, service authorization, and service needs into designated scheduling software.
• Responsible for initiating contact with new clients within 24 hours of new referral and staff within one week.
• Responsible for daily staffing and scheduling caregivers to maximize client-authorized hours of service to meet agency KPI metrics.
• Maintains timely communication with the Director, other Coordinators, and clients with any change of condition, critical incidents, or schedule adjustments.
• Discerns client services required as outlined in the service agreement, urgent requests, and care plans.
• Recruit and interview new caregivers to meet the staffing needs for the assigned caseload. May be asked to attend local job fairs and participate in local recruitment activities.

Skills

Recruiting

Scheduling

Communication

Data entry

Organizational skills

Teamwork

Education

HS Diploma or GED

Tools

AxisCare

MS Office

MS Excel

MS Word

Job description

Description

Coordinator Job Description

Recruiting & Scheduling

Allpro Staffnet, LLC is a business founded and owned by a service-disabled veteran. Serving those who have sacrificed for our country is fundamental to our goals. We have worked extensively with the Department of Veteran Affairs and take pride in honoring our veterans by providing the best non-medical in-home care services.

Schedule:

This position will require you to work independently in a dedicated office space, managing your workload with minimal direct supervision.

Monday – Friday, 8:00 am – 4:30 pm, in the office (Note: This is not a Remote Position)

This position has a dual role that is responsible for:

• Recruiting and hiring caregivers
• Maintaining client & caregiver schedules

Responsibilities:

• Responsible for acceptance of new veteran referrals and accurate data entry of client demographics, service authorization, and service needs into designated scheduling software.
• Responsible for initiating contact with new clients within 24 hours of new referral and staff within one week.
• Responsible for daily staffing and scheduling caregivers to maximize client-authorized hours of service to meet agency KPI metrics.
• Maintains timely communication with the Director, other Coordinators, and clients with any change of condition, critical incidents, or schedule adjustments.
• Discerns client services required as outlined in the service agreement, urgent requests, and care plans.
• Recruit and interview new caregivers to meet the staffing needs for the assigned caseload. May be asked to attend local job fairs and participate in local recruitment activities.

Benefits of working for us:

• Our full-time office employees are eligible for additional benefits, including the following:
• Health Insurance
• Dental Insurance
• Vision Insurance
• Retirement Planning
• Company Paid Life Insurance
• Company Paid Long-Term Disability
• Paid Time Off
• Sick Time
• Bonus Opportunities
• Professional Development
• Employee Discount Program

Allpro is an equal opportunity employer and prohibits discrimination/harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Requirements

Qualifications:

• HS Diploma or GED Required
• VA Homecare Scheduling and Recruiting experience required
• Experience in AxisCare or other scheduling software systems preferred
• Strong attention to detail and accuracy, excellent organizational skills with the ability to prioritize, coordinate, and simultaneously maintain multiple projects with a high level of quality and productivity
• Excellent communication skills, both verbal and written
• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
• Proficient computer skills required including but not limited to MS Office, MS Excel, and MS Word
• Ability to deal with new tasks without the benefit of written procedures
• Approachable, flexible, and adaptable to change
• Compassionate, Caring, Self-Starter and a Team Player

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds

INDCORP