Car Buy | Inventory Clerk

PYP; Dayton, Northern (OH, KY); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

Paid Time Off

401k with Generous Company Match

Company Paid Life Insurance and Long-•

Short-Term Disability

Employee Discounts

Tuition Reimbursement

Job summary

PYP in Dayton, OH seeks an Procurement Assistant to support the procurement team with vendor data, PO processing, and reporting. The role handles data updates, aligns on-time material delivery, and reconciles orders and invoices while collaborating with accounting and branch locations.

The ideal candidate has at least a high school diploma, 1+ years of experience, and basic Excel/Word skills; college coursework and automotive background are a plus.

Qualifications

• High School graduate or GED equivalent required.
• At least 1 year of experience in a related role.
• College coursework preferred; automotive background is a plus.

Responsibilities

• Update and maintain product/vendor data in internal systems with dates, notes, and work order status.
• Review vendor order acknowledgments for accuracy and timely material receipt.
• Communicate with vendors to obtain PO numbers and confirm orders.
• Maintain vendor scorecard and reconcile purchase orders and invoices.
• Collaborate with Procurement, accounting, and branch locations to meet goals.
• Organize meetings and assist in preparing RFPs; generate supplier reports.
• Possibly manage basic services such as office supplies and facility-related tasks.

Skills

Microsoft Word

Microsoft Excel

Data entry

Communication skills

Problem solving

Education

High School diploma or GED

College coursework preferred

Job description

Summary

Responsible for a variety of procurement and vendor-related duties to support the Procurement team.

Essential Job Duties

• Update and maintain product/vendor data in internal systems with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability.
• Review vendor-provided order acknowledgments for accuracy of information including complete description of items, delivery lead time, material quantities, expected pricing, etc. Ensure timely receipt of material by the due date. Monitor and follow up on vendor back-orders, shipments, and tracking of source products.
• Facilitate communication with vendors to provide PO numbers to confirm order placements.
• Maintain vendor scorecard to accurately represent customer satisfaction rating.
• Reconcile purchase orders and invoices.
• Interface with Procurement team members and other associated departments. Work with branch locations including ongoing acquisition orders to ensure company goals are met concerning the company’s receiving and put-away goals. Interact with Accounting, ensuring suppliers follow proper invoicing procedures.
• Organize and schedule meetings to assist in the efficiency of procurement operations.
• Assist in preparing and auditing RFPs (Requests for Proposals).
• Generate reports to include, but not limited to, Supplier Performance, Spending by Commodity, and Cost Savings.
• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance, and repair, facility related issues.
• Assume other duties as assigned.

Supervisory Responsibilities

• Not responsible for supervising employees.

Requirements

Basic Qualifications

• High School graduate or G.E.D. equivalent required.
• 1+ years of experience.

Preferred Qualifications

• College coursework preferred.
• Automotive background preferred.

Knowledge/Skills/Abilities

• Intermediate skill level in Microsoft Word & Excel.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc. Ability to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations to support business objectives.
• Basic messages communicated orally. May write brief messages and keep simple records. May explain and offer guidance on routine procedures.
• Problems encountered are routine, somewhat repetitive, and generally solved by following clear directions and procedures.
• Decisions generally affect own job or assigned functional area.
• Results are defined; sets personal own goals and determines how to achieve results with few or no guidelines to follow; supervisor/manager provides broad guidance and overall direction.
• Handle multiple tasks or projects simultaneously with moderate complexity.

Essential Physical Demands/Work Environment

• Work is primarily sedentary: must be able to sit for extended periods and use a computer, keyboard, and mouse, frequently.
• The employee must occasionally lift and/or move up to 50 pounds.
• Travel may be required periodically, including overnight stays (contingent on position requirements). Minimum overnight travel (up to 10%)

Benefits

• Health/Dental/Vision Insurance
• Paid Time Off
• 401k with Generous Company Match
• Company Paid Life Insurance and Long-Term Disability
• Short-Term Disability
• Employee Discounts
• Tuition Reimbursement

Why Apply

Steady, full-time work

Competitive hourly pay

Consistent schedule

Opportunity for long-term growth

Fast hiring process