Capital and Controlled Maintenance Program Manager

The Chronicle Of Higher Education, Inc.; Allenspark (CO); Hybrid; USD 113,000 - 124,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plans

Paid time off

Tuition assistance

Transit pass

Job summary

CU Boulder is seeking a Capital and Controlled Maintenance Program Manager to advocate for campus facility health, overseeing a portfolio of 10-15 state-funded maintenance and renewal projects from prioritization through closeout, while managing budgets, schedules, and compliance with university policies and state regulations.

You will lead through influence with project managers across a shared program, develop funding justifications, and report progress to D&C leadership.

Qualifications

• Bachelor's degree required in a construction-related field or closely related discipline.
• 5 years of experience managing large-scale, multi-million-dollar institutional or commercial projects.
• Experience coordinating with cross-functional teams and stakeholders.

Responsibilities

• Lead the organization and preparation of annual CM project submittals.
• Develop funding justifications and prioritize CM and Capital projects.
• Monitor and report progress on active CM and Capital projects to leadership.
• Coordinate closeout documentation including code compliance and budget reconciliation.
• Oversee contract terms and compliance with state regulations.

Skills

Stakeholder management

Budget coordination

Project coordination

Strong written communication

Schedule management

Education

Bachelor's degree in Construction Management, Architecture, Civil Engineering or related field

Tools

Unifier

e-Builder

Job description

Job Summary

The Capital and Controlled Maintenance Program Manager serves as CUBoulder's advocate for campus facility health, overseeing aportfolio of 10-15 state-funded maintenance and renewal projectsfrom prioritization through closeout, while handling budgets,schedules, and compliance with university policies and stateregulations.

This role requires someone who thrives in complexity: organizinglarge amounts of information, crafting compelling anddata-supported funding justifications that go beyond \"end of usefullife\", and leading through influence with project managercolleagues across a shared program.

Strong communication skills will help this role succeed, whetherwriting funding proposals, facilitating project meetings, orpresenting to leadership. If you are energized by long-termplanning, managing competing deadlines, and strengthening campusfacilities for the long term, this is the role for you.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

The PD&C department consists of three teams (Planning,Engineering, and Design & Construction) responsible for theplanning, design, and construction of buildings on campus, insupport of CU Boulder's academic mission. The Design &Construction team consists of approximately 40 high performingproject delivery professionals leading over 400 projects acrosscampus annually with a combined budget of over $500 million. TheDesign & Construction team strives to guide campus developmentin a way that gives physical form to the university's mission,vision, and programs through the effective use of human,environmental, and financial resources.

What Your Key Responsibilities Will Be

Controlled Maintenance (CM) Program

• Leads the organization and preparation of UCB's annual proposedproject submittals to the State CM program, working incollaboration with UCB colleagues.
• Exercises skills in persuasive writing and addressingnon-construction industry submittal evaluators to describe theextent of current deficiencies and the project's proposed scope andbenefits.
• Facilitates the strategic development and prioritization ofupcoming CM project submittals, in collaboration with UCBcolleagues, for UCB's Controlled Maintenance 5 Year Plan.
• Support Design & Construction colleagues in completingactive CM projects within the State's required deadlines.
• Monitor and frequently report progress of all active CMprojects (between 10-15 concurrently) to D&C Leadership.
• Works with Design & Construction colleagues to organize andprepare the closeout documentation, including code compliance andbudget reconciliation, for all Controlled Maintenance projects, asrequired by the State Buildings Program.

Capital Construction Program

• Monitor and bi-monthly report progress of all active Capitalprojects (between 25-30 concurrently) to D&C Leadership.
• Support Design & Construction colleagues in completingactive state-funded Capital projects within the State's requireddeadlines.
• Supports the D&C Leadership in completing quarterlyreporting of UCB's Capital Construction projects to the CU Board ofRegents.
• Works with Design & Construction and Student Lifecolleagues to organize and prepare the closeout documentation,including code compliance and budget reconciliation, for allCapital Construction projects, as required by the State BuildingsProgram.

Indirect Cost Recovery (ICR) Program

• Coordinate with Facilities Management Operations, EngineeringDepartment, Deferred Maintenance Program Manager and BuildingOccupants to determine potential projects and scopes of work.
• Develop processes based on knowledge of capitalizationparameters and work with the Campus Controller's Office, to establishproject guidelines for the program.
• Monitor program progress against targets and adjust workloadand implementation accordingly; ensure project schedules andbudgets are maintained; and provide tracking reports.

Project Management

• Project Development
• Meet with campus clients to review proposed improvements anddefine project scope.
• Communicate regularly with clients to ensure satisfaction andalignment with
• expectations.
• Coordinate with Facilities Management, building occupants, andauxiliary services (EH&S, OIT, Parking).
• Consult the department's Project Delivery Guide to ensurecompliance with policies and regulations.
• Collaborate with Team Leads to review scopes of work and updatemonthly reports.

Contractual Agreements

• Solicit proposals or qualifications and negotiate contractterms.
• Prepare and amend consultant and contractor contracts asneeded.
• Ensure compliance with State rules and regulations inconsultant selection.
• Monitor contract performance and ensure adherence toterms.
• Complete contract close-out procedures.

Design Administration

• Lead design meetings with clients and consultants to finalizeproject documents.
• Review and circulate design documents for campus feedback.
• Track design progress and identify variances from projectobjectives.
• Implement corrective actions and ensure quality assurance.
• Communicate project updates to partners.

Schedule and Budget Management

• Develop and maintain master project schedules using data frommultiple sources.
• Monitor progress and adjust schedules to ensure timely projectdelivery.
• Prepare budget estimates and manage fiscal aspects of theproject.
• Negotiate costs with consultants, contractors, andsuppliers.
• Maintain and update budget tracking tools, including theUnifier Project Management module.
• Engage with Team Leads and D&C Leadership to review andreport on budgets and schedules.

Bidding and Construction Administration

• Oversee preparation of bidding documents and lead theconstruction phase.
• Advertise bids, conduct pre-bid meetings and site visits, andchair bid openings.
• Evaluate bids and award contracts in compliance with universityprocedures.
• Coordinate construction activities with contractors anduniversity partners.
• Lead weekly construction meetings to review progress andresolve issues.
• Ensure quality control and communicate disruptions to theuniversity community.
• Coordinate space activation activities with internal projectpartners, external project vendors and consultants, and clientrepresentatives to ensure a smooth launch transition.

Dispute Resolution

• Mediate disputes and evaluate complex issues from multipleperspectives.
• Coordinate with supervisors on issues requiring higher-levelapproval.
• Review and negotiate change requests from consultants, clients,and contractors.
• Seek consensus among team members while ensuring compliancewith codes and policies.

What You Should Know

This position is eligible for a hybrid work modality (at least 3days a week are required to be in office), and has an anticipatedwork schedule of Monday - Friday during regular businesshours.

What We Can Offer

The salary range for this position is $113,000 - $124,000annually.

Benefits

• medical,dental, and retirement plans
• generous paid time off
• tuitionassistance for you and your dependents
• an ECO Pass for localtransit
• As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation
• Explore additional perks and programs through the CU Advantage program

Be Statements

Be engaged. Be visionary. Be Boulder.

What We Require

• Bachelor’s degree in one of the following fields: ConstructionManagement, Architecture, Architectural Engineering, ConstructionEngineering, Civil Engineering, Mechanical Engineering ElectricalEngineering, or a closely related field. Relevant work experiencemay be substituted for the required degree on a year-for-yearbasis.
• 5 years of experience managing large-scale,multi-million-dollar institutional or commercial constructionprojects. This experience must include at least 1 year ofexperience in planning and cost estimating.

What You Will Need

• Client‑focused relationship building; ability to serve as atrusted advisor to campus partners.
• Inclusive, collaborative leadership across cross‑functionalteams of consultants, contractors, and internal partners.
• Clear, concise communication tailored to diverse audiences;strong meeting facilitation skills.
• Analytical problem‑solving, cost and schedule control, andrigorous attention to quality and safety.
• Negotiation, consensus building, and proactive riskmanagement.
• Adaptability and continuous improvement approach.

What We Would Like You to Have

• Proven experience with a variety of project delivery methods,including: Design-Bid-Build, Design-Build, ConstructionManager/General Contractor (CM/GC)
• Background in construction administration for new constructionand renovation projects within institutional, higher education, orsimilar environments.
• Experience delivering projects designed and built tosustainability standards (LEED, energy‑efficient design).
• Working experience leading a program of projects, including aportion of those projects being managed by other colleagues, to becompleted within established budget and required projectdeadlines.
• Proficiency in Microsoft 365, including Word, Excel,PowerPoint, Teams and Project.
• Working experience with project management information systems(e.g., Unifier, e-Builder, Kahua, Procore, or similar)
• Familiarity with, or the ability to quickly learn, State ofColorado Office of the Architect and State Buildings Programcontractual agreements, or comparable frameworks.
• Strong verbal and written communication skills, with a focus oncustomer service.
• Active participation in professional construction or projectmanagement organizations (e.g., Lean Construction Institute,Construction Owners Association of America, CMAA), anddemonstrating commitment to industry standards and continuousprofessional development, is a plus.
• Active professional industry certification(s) such as PMP(Project Management Professional), CCM (Certified ConstructionManager), DBIA (Design‑Build Institute of America), or LeanConstruction credentials (LCI), thereby demonstrating advancedexpertise and commitment to industry standards, is a plus.
• Work experience with, or a credential in, a High PerformanceCertification Program (like LEED, Green Building Initiative, orGreen Globes), is a plus.
• Experience managing complex laboratory projects, including: Labequipment and fume hood installations, HVAC systems integration,Lab layout planning and design compliance, is a plus.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [e-mail]

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifyinginformation such as age, date of birth, or dates of schoolattendance or graduation. You will not be penalized for redactingor removing this information.