Capacity Planning Specialist

Crane Worldwide Logistics; Irving (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Quarterly Incentive Plan

Paid Time Off (136 hours)

Medical, Dental, Vision benefits

Tuition reimbursement

Employee referral bonuses

Volunteer time off

Employee discounts

Wellness incentives

Job summary

Crane Worldwide Logistics in Irving, TX is seeking a Capacity Planning Specialist, Ground. You will source qualified carriers, confirm rates and equipment, and complete dispatch and appointment setup to ensure live tracking before pickup.

You will monitor ETAs, record milestones, and close out files with final charges, audits, and revenue reconciliation. Experience with Descartes Aljex and real-time visibility tools is preferred; strong analytical and communication skills are essential.

Qualifications

• High school diploma or equivalent; associate or bachelor’s in logistics preferred.
• 2–4 years in carrier procurement, dispatch, truckload brokerage, or capacity planning.
• Hands-on experience with a brokerage or TMS; Descartes Aljex preferred.
• Knowledge of US domestic ground freight, carrier qualification, and compliance.

Responsibilities

• Source capacity from approved carrier pool and confirm rates, equipment type, and driver availability.
• Create and update Open Dock appointments for pickup and delivery within service windows.
• Complete dispatch and ensure live tracking via MacroPoint before carrier arrival.
• Monitor ETA lookups, milestones, and hold carriers accountable for tracking compliance.
• Audit final charges, validate accessorials, and post FCC for revenue reconciliation.

Skills

Carrier procurement

Dispatch coordination

Negotiation

Attention to detail

Education

High school diploma or equivalent

Associate or Bachelor's degree in logistics

Tools

Descartes Aljex

Open Dock

MacroPoint

TMF / Transportation Management System

Job description

Description

Multiple shifts are available, including day, evening/night, and weekend shifts.

GENERAL DESCRIPTION

The Capacity Planning Specialist, Ground is accountable for putting a qualified carrier under every assigned ground shipment and for the appointment and dispatch structure that surrounds it. Working primarily in Descartes Aljex, with Open Dock for appointments and MacroPoint for tracking, the Capacity Planning Specialist sources and confirms coverage, completes dispatch, books pickup and delivery appointments, and ensures tracking is live before the truck moves. Through transit the role monitors ETAs against committed appointment windows and posts the milestones that drive downstream status. After delivery, the Capacity Planning Specialist closes the cost side of the file — auditing and confirming final carrier charges in Aljex and posting the final carrier charge note that releases the file for revenue reconciliation and billing. The role is measured on coverage speed, appointment integrity, carrier performance, and cost accuracy.

Essential Job Functions

Carrier Sourcing, Coverage & Dispatch

• Monitor the Open Shipments board in Aljex for shipments assigned to the capacity planning queue and work them in order of pickup urgency.
• Execute the carrier confirmation process — source capacity from the approved carrier pool, confirm rate, equipment type, and driver availability against the shipment requirements.
• Confirm coverage in Aljex, recording carrier, rate, equipment, and driver detail so the file reflects committed capacity rather than a verbal hold.
• Complete the dispatch process and update Aljex with the Dispatch milestone.
• Confirm the shipment is synced with MacroPoint so tracking is live before the carrier arrives for pickup.
• Verify carrier compliance requirements are satisfied before dispatch, including any program‑specific vetting, equipment, or driver‑team conditions.

Appointment Creation & Change Management

• Create Open Dock appointments for both pickup and delivery within the required service windows.
• Update Aljex with appointment times and reference numbers so all downstream teams work from a single source of truth.
• Add the delivery appointment note, including the final carrier charge (FCC) reference, so it is visible on the home page board.
• When a customer or site moves a pickup or delivery date, update Aljex and notify the Outbound Specialist so the corresponding TMF fields are corrected.
• Route appointment confirmations that require customer agreement through the Operational Account Manager rather than negotiating directly with the customer.
• Rebook and re‑sequence appointments when coverage, transit, or warehouse capacity changes, and communicate the revised plan to the affected specialist.

In‑Transit ETA Monitoring & Milestones

• Monitor ETA lookups in MacroPoint against the committed pickup and delivery appointment windows.
• Update the Aljex milestone “Arrived PU” on arrival at the pickup location, which triggers Loading status.
• Identify at‑risk appointments early and alert the Outbound or Inbound Specialist and the Operations Supervisor before the window is missed.
• Hold carriers accountable to tracking compliance; pursue and document check calls when automated tracking is unavailable.

Cost Confirmation & File Audit

• Complete the final file audit and confirm final carrier charges in Aljex within 24 hours, initiated once the shipment reaches Delivered status.
• Validate accessorials, detention, layover, and any rate exceptions against carrier documentation before confirming final charges.
• Post the FCC note so the Inbound Specialist can reconcile revenue and cost and release the file to billing without delay.
• Resolve carrier rate and charge disputes before the file is billed, escalating unresolved commercial issues to the Capacity Manager.

Escalation, Carrier Performance & Shift Discipline

• Escalate capacity shortfalls, no‑coverage situations, and lanes without an available qualified carrier to the Capacity Manager as soon as they are identified.
• Escalate carrier service failures — late or missed pickups, no‑shows, equipment problems, tracking non‑compliance — and drive corrective action with the carrier.
• Escalate consolidation opportunities identified on the open shipments board to the Operational Account Manager, Operations Supervisor, and Capacity Manager via Teams before duplicate coverage is committed.
• Escalate security concerns involving carrier, driver, equipment, or chain of custody to the GSOC Security Team and management immediately.
• Escalate systemic and tooling gaps (rate reference limitations, appointment tool defects, milestone or reason‑code mismatches between systems) to the Program Manager.
• Maintain consistent milestones and reason codes across Aljex and TMF, and complete the shift handover checklist so uncovered loads and pending appointments transfer cleanly between shifts.

Physical Requirements

• Talking, hearing and using hands to operate a computer keyboard, mouse and other computer components
• Vision abilities required by this job include close vision and the ability to adjust focus

Preferred Skills

• Experience with dock scheduling platforms (Open Dock) and real‑time visibility tools (MacroPoint, Tive).
• Experience managing a dedicated or vetted carrier pool for a high‑value or security‑sensitive program.
• Understanding of accessorial, detention, and layover structures and how they affect file margin.
• Familiarity with cross‑border and specialized handling requirements.
• Commercial judgment on when to pay up for coverage versus elevate for a service decision.
• Detail‑oriented with strong organizational and multitasking ability across a high‑volume board.

Education & Experience

• High school diploma or equivalent; associate’s or bachelor’s degree in logistics, supply chain, or a related field preferred.
• 2–4 years of experience in carrier procurement, dispatch, truckload brokerage, or capacity planning.
• Demonstrated ability to source and confirm capacity under time pressure and to negotiate rates within defined guidelines.
• Hands‑on experience with a brokerage or transportation management system; direct experience with Descartes Aljex strongly preferred.
• Working knowledge of US domestic ground freight modes (FTL, LTL, intermodal), equipment types, transit times, and hours‑of‑service constraints.
• Familiarity with carrier qualification and compliance fundamentals, including authority, insurance, and safety rating review.
• Strong verbal and written communication skills for negotiating with carriers and coordinating with internal teams.
• Proficiency in Microsoft Office (Excel, Outlook) and Microsoft Teams.

CERTIFICATIONS AND LICENSES

• Professional certification may be required in some areas.

WHY SHOULD YOU WORK FOR CRANE?

At Crane, we believe in providing our employees with excellent benefits at a Great Place to Work.

We offer:

• Quarterly Incentive Plan
• 136 hours of Paid Time Off which equals 17 days for the year, that can be used for Sick Time or for Personal Use
• Excellent Medical, Dental and Vision benefits
• Tuition Reimbursement for education related to your job
• Employee Referral Bonuses
• Employee Recognition and Rewards Program
• Paid Volunteer Time to support a cause that is close to your heart and contributes to our communities
• Employee Discounts
• Wellness Incentives that can go up to $100 per year for completing challenges, in addition to a discount on contribution rates

Come join the leader in logistics and take your career in the right direction.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.

This position requires the final candidate to successfully pass an E‑Verify Check.

More Information: http://www.dhs.gov/e-verify

Company benefits are contingent upon meeting eligibility requirements and plan conditions.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.