Candidate Experience Specialist

Gohealth Urgent Care; Oregon; Hybrid; USD 51,000 - 70,000; Full time

Job summary

GoHealth Urgent Care is seeking a Candidate Experience Specialist to own and optimize the journey from application through hire. The role partners with Talent Acquisition, Hiring Managers, People Operations, and other teams to remove barriers, ensure timely communication, and drive a differentiated, compliant hiring experience across multiple markets.

You will leverage data, feedback, and recruiting insights to continuously improve candidate engagement, ensure Day 1 readiness, and support

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration preferred.
• 2+ years in talent acquisition, candidate experience, HR operations, recruitment coordination, onboarding, or related role.

Responsibilities

• Own the candidate experience from application to hire across assigned markets.
• Monitor progression, identify delays and communication gaps, and partner with recruiters and leaders to improve outcomes.
• Support Day 1 readiness and post-offer clearance activities as needed.
• Analyze candidate feedback and funnel data to drive continuous process improvements.

Skills

Candidate experience

Recruitment coordination

HR operations

Data reporting

ATS proficiency

Education

High school diploma or equivalent

Bachelor’s degree in HR, Business Admin, Healthcare Admin

Tools

Workday

CRM tools

Reporting dashboards

Recruitment technologies

Job description

You’re more valuable than ever – And that’s just how we’ll make you feel.

Job Summary

The Candidate Experience Specialist owns and continuously improves the candidate journey from application through hire. This role is responsible for ensuring candidates experience a consistent, timely, transparent, and engaging process across each stage of the hiring lifecycle, including application review, screening, interview coordination, offer acceptance, background clearance,

system access readiness, and Day 1 preparation.

This role serves as both an operational coordinator and candidate experience advocate, partnering closely with Talent Acquisition, Hiring Managers, People Operations, Training, IAM, Legal, and operational leaders to remove barriers, improve communication, and ensure hire readiness. The Candidate Experience Specialist proactively identifies process gaps, candidate conversion risks, and

readiness concerns, using data, candidate feedback, and recruitment insights to drive continuous improvement across the hiring lifecycle.

While the role supports post-offer clearance and Day 1 readiness, the primary focus is the end-to end candidate experience, including reducing friction improving communication, strengthening candidate engagement, increasing hiring conversion, supporting compliance with pre-hire requirements, and creating a consistent and differentiated hiring experience across assigned

regions.

Qualifications

Education Required

• High school diploma or equivalent.

Licenses/Certifications Required

• None

Work Experience Required

• 2+ years of experience in Talent Acquisition, candidate experience, HR operations, recruitment coordination, onboarding, recruiting operations, or a related candidate-facing role.

Preferred Qualifications, Education, Licenses, Certifications, Experience, etc.

• Bachelor’s degree in Human Resources, Business Administration, Healthcare

Administration, or related field preferred.

• Experience supporting recruitment, onboarding, credentialing, or hire readiness processes in a healthcare, multi-site, high-volume, or regulated environment preferred.
• Experience with Workday, CRM tools, reporting dashboards, or other recruitment technology preferred.
• Experience preparing updates, reports, presentations, or recommendations for senior leaders, executive stakeholders, or cross-functional leadership audiences preferred.

Knowledge, Skills, and Abilities

• This role involves interaction and collaboration with other departments and requires excellent judgment and interpersonal skills.
• Strong written and verbal candidate communication skills with a customer service orientation and the ability to create clear, professional, supportive, and engaging communications across multiple hiring stages.
• Ability to think holistically about the candidate journey, identify process friction, inconsistent communication, unclear expectations, or conversion risks, and recommend practical improvements.
• High attention to detail, strong project coordination skills, and the ability to manage multiple candidates, deadlines, hiring stages, competing priorities, and cross-functional dependencies simultaneously.
• Strong follow-through and sense of urgency to keep candidates moving through the hiring process and reduce avoidable delays.
• Ability to interpret recruitment metrics, funnel trends, candidate feedback, and reporting dashboards to identify trends, inform decision-making, and drive continuous process improvement.
• Strong judgment and escalation skills, especially when handling sensitive background check, compliance, internal candidate, or candidate experience issues.
• Strong interpersonal, relationship-building, and stakeholder management skills with the ability to build trusted partnerships across Talent Acquisition, Hiring Managers, IAM, People Operations, Training, Legal, Recruitment Marketing, senior operational leaders, executive stakeholders, and other cross-functional teams.
• Ability to maintain confidentiality and exercise discretion with sensitive personal, employment, and background information.
• Proficiency utilizing Applicant Tracking Systems (ATS), CRM platforms, HRIS systems, and recruitment technologies to manage candidate pipelines, track hiring progress, maintain data accuracy, support reporting needs, and improve visibility into the candidate journey.

Essential Duties and Responsibilities

Candidate Journey Management & Experience

• Serve as the primary owner of the candidate experience for assigned markets from application through hire, ensuring a consistent, timely, and positive experience across all stages of the hiring process.
• Monitor candidate progression and identify delays, communication gaps, process barriers, or disengagement risks that could impact hiring outcomes.
• Partner with recruiters, hiring managers, and Talent Acquisition leaders to ensure candidates receive accurate information, clear expectations, and timely follow-up throughout the hiring journey.
• Support candidate engagement and re-engagement efforts through proactive outreach, education, and communication strategies.
• Ensure candidate-facing interactions reflect the Company’s employment brand and commitment to a high-quality hiring experience.

Offer, Clearance & Hire Readiness Management

• Guide candidates through post-offer requirements and ensure they understand required documentation, screening processes, timelines, and next steps.
• Track and coordinate completion of background checks, drug screens, licensure verification, immunizations, certifications, and other pre-employment requirements as applicable.
• Monitor candidate readiness and proactively identify risks that may impact clearance, start dates, or onboarding timelines.
• Coordinate with recruiters, hiring managers, People Operations, Training, IAM, and other stakeholders to support successful Day 1 readiness.
• Escalate issues, exceptions, or delays and facilitate resolution to minimize disruption to hiring and onboarding activities.

Candidate Experience Improvement & Business Insights

• Analyze candidate feedback, hiring funnel activity, conversion rates, withdrawal trends, and readiness data to identify opportunities for improvement.
• Recommend enhancements to candidate communications, hiring processes, workflows, and engagement strategies that improve candidate outcomes and operational efficiency.
• Partner with Talent Acquisition leadership to improve consistency across candidate touchpoints, process handoffs, and service delivery standards.
• Support implementation of candidate experience initiatives, technology enhancements, communication campaigns, and process improvement efforts.

Compliance, Exception Management & Cross-Functional Partnership

• Identify and address candidate experience, compliance, and hire-readiness issues by collaborating with appropriate partners and facilitating resolution of complex situations.
• Partner with Talent Acquisition leadership, Legal, People Operations, and operational stakeholders to address candidate-related issues, process exceptions, and readiness concerns.
• Maintain confidentiality and ensure candidate information, communications, and documentation are handled in accordance with company policies and applicable requirements.
• Participate in cross-functional discussions to resolve hiring process challenges and improve candidate-to-employee transitions.

GoHealth Core Values

Collaboration: Takes ownership for collectively establishing productive partnerships and relationships and seek to gain joint understanding of priorities and objectives so that the greater good of the organization and those we serve is always at the forefront.

Innovation: Consistently uses good judgment, applying creativity to overcome obstacles and increasing effectiveness and efficiency through process and other forms of innovation.

Diversity & Inclusion: Fosters diversity and inclusion, to be able to better understand team members, our customers and partners. Engages the strengths and talents of each GoHealth team member, creating an environment of involvement, respect and connection where the richness of ideas, backgrounds and perspectives are harnessed.

Courage & Integrity: Models and practices the highest ethical and professional standards; demonstrates pride and personal interest in our patients, partners and fellow team members, deeply engaging in the business. Makes decisions, with a focus on doing the right thing; treats team members, our customers, partners and vendors with dignity, consideration, open-mindedness and respect.

Accountability: Always shows initiative, demonstrates a bias to action and gets things done. Actively accepts responsibility for diverse roles, obligations and actions that positively influence patient and customer outcomes, our partnerships and the healthcare

needs of our communities.

Additional Requirements

Office Environment: Tasks may be conducted within a climate-controlled office setting.

Physical Activity: The role may require the ability to lift, carry, push, or pull materials, supplies, and equipment (up to 15 lbs.) Duties typical involve a combination of sitting, standing, and walking, with frequent changes in position.

Travel: Travel may be required, including travel between Company locations and out-oftown destinations as needed, up to 5%.

Safety Equipment: May require the use of safety equipment for infection prevention.

Note: This Job Description is not inclusive of all the duties of the position. You may be asked by Leaders to perform other duties. Leadership may revise this job description at any time.

Equal Employment Opportunity Statemen t

The Company and its affiliates, joint venture partners and entities under common management are Equal Opportunity Employers. They do not discriminate based on race, color, religion, national origin, age, sex, disability, veteran status, sexual orientation, gender identity, or any other protected

status under federal, state, or local law.

ADA Accommodation Statement

Reasonable accommodations are available for qualified individuals with disabilities upon request. This role defines success by achieving essential function outcomes, not by the method of completion.

Compliance Statement

This job will be performed consistent with ADA, FMLA, FLSA, and other applicable federal, state, and local laws regulating employment.

Base Salary Range: $51,000/annually to $70,175/annually

The range above reflects the good-faith compensation range the Company reasonably expects to pay for this position at the time of posting.

Actual compensation will depend on experience, skills, education, geographic location, and other business-related factors. It is not typical for an individual to be hired at or near the top of the range for their role.

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All qualified persons are granted an equal opportunity for employment without regard to race, color, religion, sex, sexual orientation and gender identity or expression, age, national origin, citizenship status, disability, genetic information, medical condition, family care leave status, pregnancy or pregnancy-related condition, otherwise qualified disabled or veteran status. The company will comply ...
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