Cancer Pathway Tracker

Liverpool University Hospitals NHS Foundation Trust; United States; Remote; USD 31,000 - 33,000; Full time

Job summary

Liverpool University Hospitals NHS Foundation Trust is seeking a highly organized Cancer Pathway Tracker to support cancer services and ensure patients progress efficiently through diagnostic and treatment pathways.

The post holder will coordinate MDT meetings, liaise with clinicians and admin teams, and maintain comprehensive documentation to support high-quality patient care. Experience in cancer pathways and NHS systems is advantageous.

Qualifications

• GCSEs (A-C) or equivalent.
• NVQ Level III Business Administration or equivalent.
• Willingness to undertake further training.
• ECDL or equivalent experience using Microsoft Word, Excel and PowerPoint; NHS experience at supervisory level.

Responsibilities

• Coordinate cancer MDT meetings and track patients along the cancer pathway.
• Gather information from clinical and admin systems and prepare MDT documentation.
• Maintain document and data control within the Administration Team and issue progress reports.
• Attend and minute meetings, log actions and provide diary coordination and admin support.
• Ensure deadlines are met and liaise with Trust and tertiary centres as needed.

Skills

IT and data management

Teamwork

Communication skills

Education

GCSEs (A-C) or equivalent

NVQ Level III Business Administration or equivalent

Tools

Trust I.T. Systems

Job description

The Department of Cellular Pathology is seeking to appoint a highly organised and motivated Cancer Pathway Tracker to join our busy and dedicated team. This is a key administrative role supporting the delivery of cancer services by ensuring that patients progress efficiently through their diagnostic and treatment pathways. Working closely with Histopathology consultants, medical secretaries, cancer pathway teams, clinicians, MDT coordinators and wider multidisciplinary colleagues, the post holder will be responsible for the coordination and administration of a number of cancer Multidisciplinary Team (MDT) meetings. The successful candidate will be responsible for tracking patients throughout their cancer pathway. They will be required to gather information from a variety of clinical and administrative systems and prepare MDT documentation. The post holder is expected to develop and maintain effective working relationships with Trust wide services, including Clinicians, Clinical Nurse Specialists, MDT co-ordinators, other medical staff and medical secretaries to ensure all patients on a cancer pathway are identified and tracked for MDT. The post holder is required to liaise with clinical and administrative teams both within the Trust and tertiary centres to assist with patient investigations. Co-ordinate diagnostic investigations to ensure the delivery of patient care is of the highest standard. Act as the initial point for escalated histological results expected for MDT discussion. Expedite and track all specimens required for diagnostic discussion at MDT. Plan, co-ordinate and manage the pathology aspect of all MDT meetings. Have an understanding and knowledge of the relevant cancer tumour sites and patient pathways relating to histopathology. Keep up to date with the National and local issues relating to cancer and the collection of cancer data.

• Manage and maintain the document and data control process within the Administration Team, using defined systems
• Issue any relevant progress reports to the appropriate Manager.
• Correlation of all documentation, logging, filing and distribution accordingly, ensuring accurate audit trail is maintained.
• Control the quality system within the Administration Team, capturing all relevant processes, and review regularly.
• To attend and minute meetings as and when required, maintain a log of required actions and decisions.
• To pro-actively manage the actions log providing updates as required by the appropriate Manager.
• Provide administrative support to the Administration Team in all aspects of work. This will also include the co-ordination of diaries, arrangement of meetings, venues and catering requirements etc.
• Undertaking general administration duties including typing, photocopying, distributing and filing all correspondence, dealing with incoming mail and telephone calls/enquiries.
• Maintain an effective 'bring forward' system, ensuring that deadlines are adhered to and action is taken as appropriate.
• Provide secretarial support to the Administration Team as and when required.
• Carry out any other relevant duties that may be requested to ensure the systems within the Project Office are under control.

Communication Skills

• The post holder should display excellent written and verbal communication skills in liaising with other team members, Trust personnel and external bodies.
• The ability and commitment to work as an effective team member.
• The post holder should display professionalism when representing the department.

General

• Support the Manager in induction and supervision of new staff - implementing existing policies and procedures.
• Co-operate fully in the introduction of new technology and of new methods of working as appropriate to the post holder.
• Continuously update knowledge of new trends and maintain and improve knowledge and competence, through self-development.
• Undertake all mandatory training as required by the Trust.

The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.

The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24. Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £25.70 (standard disclosure) or £46.70 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa. This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.

We also conform to the NHS employment check standards within our workforce recruitment and selection practices. This strategic approach incorporates analysis of the Trust's supply chains and its partners to assess risk exposure and management on modern slavery.

The ideal candidate will have excellent IT and data management skills, a strong appreciation of data quality and accuracy, and experience of working within an administrative environment. Previous experience of MDT administration, cancer services, patient pathway tracking or NHS systems would be advantageous. This is an excellent opportunity for an enthusiastic individual who is committed to delivering a high-quality administrative service and contributing to the effective management of cancer patient pathways within a busy Histopathology department.

Qualifications

• GCSEs (A-C) or equivalent
• NVQ Level III Business Administration or equivalent
• Willingness to undertake further training for development
• ECDL or equivalent experience using Microsoft Word, Excel and Powerpoint, Previous NHS experience at supervisory level
• Experience of using Trust I.T, Systems
• Good understanding of administration roles/function
• Assessing and planning workload for others

Desirable criteria

• Knowledge of Digital Dictation Systems
• Experience of mentoring and developing others
• Experience in developing, designing and tailoring training materials to engage learners and meet agreed programme outcomes
• Experience of participating in redesign or change management, Ability to communicate in a clear and concise manner, communicate effectively demonstrating sensitivity to a range of people
• Ability to implement change and use problem solving skills
• Able to prioritise workloads of others
• Ability to negotiate with others
• Ability to work individually or as part of a team
• Ability to prioritise and assess a situation
• Ability to work under pressure and maintain high quality work
• Time Management Skills
• Excellent interpersonal and influencing skills
• Understanding of Trust internal policies as appropriate

Desirable criteria

• Experience or supervising and motivating a team, Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and the Trust, and externally with project advisors.
• Must be a self-start who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and on target, with minimum supervision.
• Must have an excellent telephone manner, Medical terminology
• Knowledge of NHS policies
• Train others using best practice, Comply with Trust policies and procedures
• Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
• Ability and willingness to undertake further training in accordance with the needs of the post

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.