Campus Safety Admin & Operations Coordinator

Colgate University; Village of Hamilton (NY); On-site; USD 28,000 - 31,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement contributions

Paid time off

Paid family leave

Health & wellness

Continuing education and professional

Free parking

Gym discounts

Bookstore savings

Athletic tickets

Access to cultural and recreational

Job summary

Colgate University in Hamilton, NY is seeking an Administrative Department Coordinator for Campus Safety to support daily operations, greet visitors, manage records, and coordinate calendars and travel. This on-site role requires strong organizational skills and experience in a busy, high-traffic environment.

Responsibilities include data reporting, budget monitoring, event planning, onboarding, and cross-team collaboration with faculty, students, and staff.

Qualifications

• 1–3 years of administrative experience with progressive responsibilities.
• Proficiency with MS Office and Google Suite; ability to utilize data systems (ERP/Banner, BI/Tableau) and quickly learn Safety/Security/Life Safety software and programs.
• Strong verbal and written communication skills with the ability to work collegially with diverse groups of faculty, staff, students, and community members.
• Customer service experience with a demonstrated ability to greet visitors, resolve inquiries, and handle high-traffic environments.
• Strong analytical skills, sound judgment, and a proactive approach to solving problems and making timely decisions.
• Detail-oriented with the ability to manage multiple tasks, priorities, and travel logistics in a dynamic setting.
• Must be able to work well in a high foot traffic area.
• Ability to cull and consolidate data for reports.
• Experience with timely and efficient execution of special projects.

Responsibilities

• Coordinate the daily administrative operations of the department, greet visitors to maintain a welcoming environment in a high-foot-traffic reception area, and respond to information inquiries.
• Maintain accurate departmental records, research information, analyze data, prepare/format reports and presentations, manage office supplies, and process vendor quotes, purchase orders, and requisitions.
• Coordinate calendars, itineraries, contacts, and staff correspondence; manage travel arrangements across multiple destinations, and coordinate building, room, and service requests.
• Execute departmental communications, including website updates, newsletters, social media account(s), posters, and event invitations.
• Track and monitor departmental budgets, reporting on variances, expenditures, and potential issues.
• Coordinate all aspects of departmental events, including logistics, vendor negotiations, attendee RSVP lists, and special participant requests.
• Assist with the coordination of work and schedules of student or casual wage employees, including reviewing and processing web time entries.
• Support university goals for diversity, inclusion, and sustainability by promoting equitable practices and eco-friendly office behaviors.
• Assist in the search and onboarding process of new departmental employees.
• Execute special projects, additional activities, and committee work unique to the department or division as assigned.

Skills

MS Office

Google Suite

ERP/Banner

BI

Tableau

Data analysis

Communication

Customer service

Problem solving

Time management

Education

Associate degree

Tools

ERP/Banner

Safety Software

Job description

Colgate University in Hamilton, NY is seeking an Administrative Department Coordinator for Campus Safety to support daily operations, greet visitors, manage records, and coordinate calendars and travel. This on-site role requires strong organizational skills and experience in a busy, high-traffic environment.

Responsibilities include data reporting, budget monitoring, event planning, onboarding, and cross-team collaboration with faculty, students, and staff.