Campus Registrar

Galen College of Nursing; Houston (TX); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Tuition discounts

401(k) plan with match

Education assistance

Paid time off

Job summary

Galen College of Nursing is seeking a Campus Registrar to oversee the Academic Records area at a campus. You will plan, organize, and supervise operations, ensuring accurate, confidential student records and adherence to policies.

The role involves supervising staff, coordinating with faculty and students, and supporting academic leadership. The position requires a bachelor’s degree in a business-related field and at least 3 years of college-level experience, with strong communication and

Qualifications

• Bachelor’s degree in a business-related field required.
• Three (3) years’ experience in college or academic setting preferred.

Responsibilities

• Provide quality student service and ensure confidentiality and accuracy of student records.
• Supervise Academic Records staff and coordinate campus activities related to enrollment and records.
• Maintain integrity and security of student records, including graduation dates, grades, and attendance.
• Verify enrollment/admission requirements and manage readmission and graduation processes.
• Produce reports and analyses on student enrollment, attendance, grades, and other records.

Skills

Communication skills

Teamwork

Multi-tasking

Problem solving

Education

Bachelor’s degree in a business-related field

Tools

CampusVue

Canvas

Unitime

Verified Credentials

Job description

You Can Change the Life of One to Care for the Lives of Many!

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Campus Registrar position today!

Position Overview

As a Campus Registrar at Galen College of Nursing, you are responsible to plan, organize, and supervise the development and operations of the Academic Records area for an assigned campus. The Campus Registrar provides consistent, friendly support to the students, faculty and staff and assists with the maintenance of academic records and enforces policies and follows established procedures of the College.

Key Responsibilities

Essential Duties

• Provide quality student service which says to students, "I Care" and demonstrates the College’s commitment to thoughtful, equitable treatment of all students in the areas of registration and academic records, and to insure the confidentiality and accuracy of student records.
• Select, train, evaluate, schedule, and supervise campus Academic Records staff to fulfill department goals and work objectives and assure the delivery of consistent, friendly support to students, faculty and staff.
• Assure the integrity, security, and accuracy of student academic records, maintaining accurate student records as it pertains to student statuses, graduation dates, grades, attendance and student disciplinary actions or advisement.
• Verify that students have met all enrollment/admission requirements inclusive of background checks and meeting admission test thresholds.
• Process Graduate records to facilitate inclusion in graduation ceremony/program and to assure students ability to sit for NCLEX® with the state boards of nursing.
• Provide oversight for processing all readmission students.
• Provide timely notification to students of changes to their status with the college – probation, dismissals, etc.
• Coordinate work and assist other functional campus teams to meet needs of students.
• Contact and/or meet with students on a routine basis regarding attendance, performance and progression in the program; documenting all student interactions in CampusVue.
• Provide support and assistance to all students including:
• Initial intake of students, making sure student understands and agrees with transfer credit awarded.

Registration Assistance including verifying all pre-requisite/co-requisite rules are met.

Processing waitlists as space permits.

Registering students who are repeating.

Assist students with all questions and issues.

Assist students with schedule adjustments during Add/Drop week or at other times in the term as needed (advising student to impact of choices being made – completion and financial aid).

Assist students with ordering of uniforms.

Monitor clinical compliance, contacting students who are non-compliant and working with them to get all required documentation in hand so they can participate in clinical courses.

Track all site specific clinical requirements that the students may have to meet to make sure they are ready for classes.

• Provide student transcripts and verifications for students wishing to pick these up at the campus.
• Provide professional assistance and support to the Academic Leadership of the campus.
• Provide reports and analysis relative to student enrollment, registration, attendance, grades and other information that they might require from Academic Records in the course of performing their duties.
• Coordinate work with the Student Success personnel to assure that students are receiving the assistance and resources needed to be successful.
• Assist as needed with budget planning at the campus by providing information on student enrollment relative to performance in classes, retention and completion.
• Relay information, comments/complaints received from the students so the campus may address situations as they arise. If recommendations for improvement to the Academic Records area come out of this process, coordinate/implement improvements to alleviate areas of concerns that are identified.
• Participate in all campus academic meetings.
• Assist faculty and staff as needed with interfaces to CampusVue.
• Assure compliance with all policies and procedures as outlined the Student Catalog, Faculty Handbook, and the College Policy & Procedure Manual, at the campus-level.
• Provide information on policies and procedures to students and staff when requested.
• Work with students and the Director(s) of Clinical Education to insure compliance with both Galen and affiliate requirements for participation (immunizations, CPR, drug screenings, etc.)
• Support College/Campus goals.
• Monitor campus’ performance as outlined in the campus Institutional Effectiveness Plan and assist in the development of the action plans to meet campus goals.
• Lead the Campus Academic Records staff in contributing to the attainment of goals outlined for the campus.
• Track and report on Student interactions.

Track and report on Student Placement and work to achieve campus strategic goal for placement.

Track and report on all other campus goals.

• Assist in the production of class and examination schedules which, as much as possible, serve the needs and preferences of faculty and students and insure that the classrooms assigned meet the needs of quality instruction.
• Work with the program directors, to facilitate the creation of schedules, calendars or room grids and maintain all classroom calendars and course schedules throughout each term and update assigned faculty in Campus Vue as needed.

Other Duties

• Participate in all campus activities that directly interface with students- such as orientation, open house, graduation; expectation is attendance at a minimum of three graduations per year.
• Other duties as assigned.

Position Requirements

Experience/Education: Bachelor’s degree in a business-related field required.

Three (3) years’ experience in college or academic setting preferred. Knowledge, Skills, and Abilities: Knowledge or willingness to learn current student systems, for example, CampusVue and Canvas, Unitime, Verified Credentials. Knowledge or willingness to learn current college catalog, policies, procedures. Knowledge or willingness to learn state requirements for licensure. Knowledge or willingness to learn campus resources for the support of the students. Knowledge of registration and records procedures and systems. Knowledge of supervision. Ability to handle multiple responsibilities, visualize changes and solutions. Ability to achieve cooperation in the mediation of disputes. Ability to communicate orally with coworkers, customers, clients, or the public in a face-to-face, one-to-one or group setting. Ability to work cooperatively with other employees, various levels of management, and students. Ability to work under pressure and complete tasks by deadline dates. Ability to work in a fast pace environment.

Physical Requirements: Ability to walk, stand, and sit for long periods of time. Ability to speak concisely and effectively to communicate needs. Ability to operate a personal computer and other office equipment. Normal motor skills and eye-hand coordination.

Travel may be required.

Degree of Supervision: Minimal supervision.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn More About Employee Benefits.

Note: Eligibility for benefits may vary by location.

Galen’s Compassionate Care Model Values

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.
• Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.