Campus Facilities & Events Coordinator

Illinois Mathematics and Science Academy® (IMSA); Aurora (IL); On-site; USD 57,000 - 70,000; Full time

Job summary

Illinois Mathematics and Science Academy® (IMSA) seeks a Facilities Coordinator to manage the use of IMSA facilities in support of academic instruction, student activities, institutional operations, campus events, educational programs, and engagement with internal and external constituents.

The role requires coordinating room reservations, furnishings, technology equipment, maintenance support, safety, security, and food service as applicable, with a focus on equity and inclusive practices.

Qualifications

• Associate's degree or equivalent with 3+ years of related work experience.
• Experience in event coordination, scheduling, facilities use or related fields.
• Excellent organizational, problem-solving and project coordination skills.
• Ability to work with diverse individuals and levels across the organization.
• Strong communication, collaboration and customer service.
• Proficiency with Microsoft Office and Google Suite.
• Willingness to work periodic evenings and weekends for events.

Responsibilities

• Coordinate scheduling information and activities for IMSA facilities.
• Serve as primary point of contact for campus events and external facility requests.
• Collaborate with departments to meet classroom and event needs.
• Ensure room assignments, capacities, furniture and tech requirements are met.
• Resolve conflicts with room assignments and overlapping reservations.
• Maintain records, calendars and facility-use documentation.

Skills

Event coordination

Scheduling

Facilities management

Communication skills

Microsoft Office

Google Suite

Education

Associate's degree

Bachelor's degree (preferred)

Tools

SchoolDude

Campus scheduling systems

Job description

Illinois Mathematics and Science Academy® (IMSA) seeks a Facilities Coordinator to manage the use of IMSA facilities in support of academic instruction, student activities, institutional operations, campus events, educational programs, and engagement with internal and external constituents.

The role requires coordinating room reservations, furnishings, technology equipment, maintenance support, safety, security, and food service as applicable, with a focus on equity and inclusive practices.