Calling Stage Manager

Stagetime Inc.; Atlanta, Northern (GA, KY); Hybrid; USD 78,000 - 88,000; Full time

Job summary

Stagetime Inc. is seeking a Calling Stage Manager (CSM) to serve as a crucial link on the Production team during rehearsals and performances.

The CSM will coordinate with visiting creatives and TAO staff to determine rehearsal and performance needs and to schedule usage of the TAO Film Studio for filmed productions. The role requires guiding a union crew and large groups through rehearsals, ensuring smooth operation from daily schedules to performance cuing, and maintaining thorough

Qualifications

• Minimum 5–7 years’ experience as a Stage Manager.
• Excellent written and oral communication skills.
• Ability to manage multiple projects and meet deadlines.
• Ability to communicate using a phone and headset.
• Ability to lift up to 25 pounds.

Responsibilities

• Supervise the stage management department including ASMs and interns.
• Run rehearsals and call shows (including cuing sessions).
• Create daily and weekly rehearsal schedules with production leadership.
• Coordinate with costume, props, and wardrobe teams for rehearsals.
• Maintain and distribute rehearsal calendars, notes, and reports.
• Oversee room preparation, fittings, and dressing room coordination.
• Manage stage management road box inventories and artist hospitality items.

Skills

Stage management leadership

Reading music

Administrative & project management

Communication skills

Independent work & deadlines

Tools

Microsoft Office

Job description

Reports to: Director of Production/Associate Director of Production FLSA Status: Exempt Employment Status: Full-time/Temporary/Per Show Supervisory Requirements: Yes Pay & Dates: SIEGFREID: March 20, 2025 – May 4, 2025. $1,500 – $1,700 per week SEMELE: May 7, 2025 – June 15, 2025. $1,500 – $1,700 per week

SUMMARY

The Calling Stage Manager (CSM) is a critical member of the Production team. During the rehearsal period the CSM is the main source of communication between TAO and all members of a production (artists, designers, etc.). The CSM is also responsible for working with the visiting creative team members and TAO staff to determine all rehearsal and performance needs for the production and coordinating with the TAO Film Studio for productions that are filmed.

DUTIES & RESPONSIBILITIES

Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

• The CSM supervises the stage management department including Assistant Stage Managers (ASM) and interns.
• Performs those duties that are industry standard for the position.
• Runs all rehearsals.
• Creates the Daily & Weekly rehearsal schedules in coordination with the Associate Director of Production (ADoP) and Director of Artistic Administration (DoAA) and works closely with the Technical Director (TD) to plan and schedule all technical and dress rehearsals and coordinate with DoAA to schedule all Orchestra Rehearsals.
• Coordinates with the ADoP/TD to schedule production meetings.
• Manages the Stage Management team in preparing the room for rehearsal, including working with the Costume Shop Staff and the Properties Team to ensure all needed items are prepared prior to the start of and during the rehearsal period.
• Measure ground plans or assign to ASM as possible.
• The CSM will coordinate and/or oversee the creation, maintenance, and distribution of all rehearsal schedules and calendars, scenic breakdown, contact lists, minis, rehearsal, and performance notes/reports, running documents (deck, rail, sound, props, costumes, wardrobe, WMU), onstage tech request, tech rehearsal “train schedule” if needed, archival documentation, and any other document, as needed.
• Develop and coordinate with the Costume Shop scheduling of all fittings and dressing room assignments.
• Calling shows includes running all technical rehearsals & cuing sessions and calling the performances.
• Help coordinate light walkers.
• Oversee supply inventories in stage management road box and standard artist hospitality inventories. Request supplies as needed.

COMPETENCIES & QUALIFICATIONS

• Must be able to manage confidently and calmly.
• Must be able to read music confidently.
• Must have proven ability of leading a stage management team and working with a union crew, union orchestra, and large groups of people throughout the production process.
• Proficient in Microsoft Office.
• Strong administrative and project management skills.
• Can work independently and meet deadlines.

MINIMUM REQUIREMENTS

• Relevant production experience, with a minimum of 5-7 years’ experience as a Stage Manager.
• Excellent written and oral communication skills.
• Ability to manage multiple projects simultaneously and achieve results in a timely fashion.Ability to work collaboratively within the Production and Artistic teams.
• Ability to communicate using a phone and headset.
• Ability to lift up to 25 pounds.
• Must perform the functions of the position in a safe manner.