Call Center Shift Supervisor

Kansas Health System; Olathe (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

Kansas Health System in Olathe is seeking a Call Center Shift Supervisor at Olathe Hospital to lead a fast-paced call center team and ensure high-quality patient and internal customer service.

The role emphasizes effective supervision, coordination with physicians and departments, and ongoing performance monitoring to maintain service levels and accuracy.

Responsibilities

• Supervise call center staff to maintain customer service focus in a fast-paced environment.
• Locates appropriate physicians/services for callers and facilitates connections.
• Operate overhead paging system and page physicians as needed.
• Serve as the answering service for hospital departments and physician practices.
• Prepare and reconcile daily, weekly and monthly call center statistics reports.
• Provide coverage using Infinity IS, Communicator and ONCALL as needed.
• Oversee emergency code activations and ensure protocols are followed.
• Conduct bi-weekly meetings with core team and monitor call quality weekly.
• Attend weekly and monthly meetings; lead in-service training and shift meetings.

Job description

Position Title

Call Center Shift Supervisor

Olathe Hospital

Position Summary / Career Interest:

The Call Center Shift Supervisor provides daily supervision of call center employees using techniques that reflect good leadership skills, encouraging employees to be customer service focused, demonstrating good public relations for internal and external customers.

Responsibilities and Essential Job Functions

Responsible for providing care/service safely and efficiently for the care of each patient with the demonstrated ability to complete multiple tasks in a fast paced, high energy environment. Locates appropriate physicians/services for callers and facilitates the connection of the two. Operates overhead paging system and pages physicians as needed. Serves as the answering service for hospital departments and physician practices

Responsible for providing daily supervision of call center employees using techniques that reflect good leadership skills & encourage employees to be customer service focused. Supervisors will demonstrate good public relations for internal and external customers.

Responsible for managing staff to perform job responsibilities and tasks in a manner that will help the call center team achieve above average service levels for abandonment rate, hold time, wait time and customer service.

Responsible for the preparation& reconciliation of reports daily, weekly and monthly of Call Center Shift statistics, Emergency Code Activation Logs, Call Center Rep statistics, EBS reports, Backup Emergency Code Activation Logs, On Call Change Logs, Call Quality, Operator Log in/Out reports, Shift Reports &/or other reporting as needed to ensure all work is being completed and documented correctly.

Responsible for providing cover when additional phone coverage is needed by using all software programs, Infinity IS, Communicator and ONCALL. Provides rapid and professional response to all internal and external callers.

Responsible for overseeing and acting as backup for all medical and security related emergency code activations while in the department. Assists the team to ensure protocols are followed. Acts as backup to performs routine clerical functions such as status changes, call schedule changes, and various system updates.

Responsible for Manages a core group of team members and conducts bi weekly meetings with core team members; performs call monitoring each shift staff member weekly, provides monthly call monitoring quality scores to Call Center Representatives and documenting results; manages team members time off requests and overtime requirements. Works with Call Center Manager and staff member to ensure call monitoring scores meet minimum guidelines and provide coaching on contacts.

Attend mandatory weekly meetings with the Call Center Manager and monthly Call Center leadership meetings. Attend all quarterly Call Center operational, computer and customer service training sessions. Provide daily in-service meetings to staff or delegate when necessary. Maintain office manuals and notebooks. Conducts monthly shift meetings with core team members and other team members to ensure continuity in shift and overall call center operations.

Oversee all medical related code tests on all software systems, ensuring paging hardware and software systems.

Provide initial, on-going and cross-training of employee. Assess employee level of knowledge, ensure that employee has a thorough understanding of job expectations, and assist Call Center trainer with training as needed. Report any issues to Call Center Manager. Assists with explanation of departmental procedures and the organization of the medical center to new Call Center team members.

Perform routine back-up functions to ensure constant data integrity as well as Identifies and reports equipment trouble to supervisor.

Make reports regarding traffic patterns and recommends ways to improve operating efficiency

Interview and screen applicants; makes recommendations with appropriate justification.

Track and monitor attendance, performance and conduct related issues for core team members as well as completes annual performance reviews and corrective action for core team members

Work with HR to determine appropriate disciplinary actions and to create and present any disciplinary CAF forms when necessary as well as involves the Call Center Manager when needed.

Manage the call que(s), direct the Call Center Lead and accept escalated calls received in the Call Center

Manage downtime process (s) as needed for computer, software, phone and/or paging outages.

Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.

These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your depart