Call Center Representative, Full Time - Silver Spring

Children's National Medical Center; Fairland (MD); On-site; USD 25,000 - 38,000; Full time

Job summary

Children's National Hospital in Silver Spring, MD seeks a Registration and Scheduling Clerk to obtain and verify patient information, schedule appointments by phone, and coordinate with physicians and staff. The role emphasizes accurate data entry and a strong customer service approach.

You will work with the physician scheduler, support families, and ensure compliance with department guidelines. Shifts are variable, including evenings and Saturdays, with a competitive hourly pay range and a

Qualifications

• High School Diploma or GED required.
• Minimum 1 year experience in patient registration and scheduling.
• Experience with insurance screening and verification preferred.

Responsibilities

• Register and schedule patients by telephone per physician guidelines.
• Explain insurance requirements and discuss payment options with parents and patients.
• Enter accurate demographic and insurance data into the system.
• Provide courteous communication with parents, patients, physicians and staff.
• Document notes and confirmations in the management system.
• Assist with insurance verification and authorization processes.

Skills

Customer service

Phone etiquette

Communication

Multitasking

Education

High School Diploma or GED

Tools

EVS

ENVOY

Mamsi-online

UHC

Job description

12211 Plum Orchard Drive Silver Spring, MD 20904

Kids Are Our Everything.

Department

10002 Contact Center

Pay Range

$18.40 - $27.49

Location: Silver Spring, MD

Remote: No

Schedule: Variable shifts from 8:00 AM to 5:30 PM, Monday to Friday.

One late shift per week from 11:30 AM to 8:00 PM.

Saturday shifts from 8:00 AM to 4:30 PM.

Register and schedule patients' appointments by telephone utilizing the physician scheduler and individual departmental guidelines. Communicate with parents, patients, physicians, community doctors/staff and other staff in a courteous manner. Responsible for obtaining and validating patient information from various sources and to ensure information entered into the computer management system is accurate. Promote customer service environment.

Minimum Education

High School Diploma or GED (Required)

Minimum Work Experience

1 year Experience performing patient registration and scheduling, medical insurance screening and verification. (Required)

Functional Accountabilities

Registration and Scheduling Services

• Provide client support to parent/guardian via phone for any or all of the following: on-line registration help; scheduling, rescheduling and/or canceling of appointments whether by parent/guardian or department; inform patient/parent of any departmental scheduling guidelines associated with appointment; reschedule all appointments related to clinic maintenance cancellation.

• Notify parent of the need for completed insurance referral form or any pre-authorization of treatment prior to scheduled appointment; discuss co-payment or payment in full requirements; counsel or refer parent to central business operation's financial counseling or establish a payment plan.

• Complete calls in an accurate and timely manner; transfer calls to appropriate areas as needed; notify manager/supervisor of difficult calls (clarification re insurance, problem callers, etc.); seek appropriate resources to solve problems effectively .

• Anticipate customer service needs to "prevent fires."

• Enter appropriate notes in the system; obtain necessary information for accurate and complete documentation of all registration printouts, consent documents and other forms.

• Anticipate customer service needs to "prevent fires."

Verifying Insurance/Authorization and Process Improvement

• Work with insurance companies to verify insurance eligibility and coverage for anticipated services using EVS, ENVOY , Mamsi-online, UHC and calling insurance; obtain authorization and benefit information from insurance companies as appropriate; document authorization and information in Account Notes and fields.

• Collect and verify demographic, PCP/referring physician and insurance information.

• Make recommendations for internal process improvements.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

The disclosed salary range includes the minimum and maximum rates within which Children's National believes an individual's base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children's National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual's combination of prior work experience, level of education, knowledge, skills, and other qualifications. Children's National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The "Know Your Rights" poster is available here: and the pay transparency policy is available here:Know Your RightsPay Transparency Nondiscrimination Poster.

Please note that it is the policy of Children's National Hospital to ensure a "drug-free" work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.