Call Center Representative

HABC; Baltimore (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Universal leave program

12 paid holidays

Medical and dental insurance

Employer‑paid vision coverage

Flexible Spending Accounts (FSA)

Employee Assistance Program (EAP)

Free health and wellness programs

Life insurance with optional coverage

Short-term disability

Retirement programs with employee con

Job summary

The Housing Authority of Baltimore City (HABC) is hiring a full-time customer service representative to assist Housing Choice Voucher participants, owners, applicants, and other stakeholders. You will respond to inquiries, explain program rules, and help resolve issues in alignment with HUD regulations and HABC policies.

This role requires excellent written and verbal communication, frequent in-person interaction, and the ability to manage multiple tasks using agency software, databases, and

Qualifications

• High School Diploma plus 30 college credits; bachelor's preferred.
• Minimum 2 years in a customer-support role.
• Pre-screening investigation including verification of employment history and education credentials is required.
• Ability to work some evenings and weekends as needed.

Responsibilities

• Answer incoming calls and respond to customer inquiries professionally.
• Greet clients and visitors while maintaining sign-in procedures and security compliance.
• Provide accurate information on HUD programs, policies and procedures.
• Document all interactions and resolutions in the appropriate system.
• Route issues to the proper department or staff member when needed.
• Maintain confidentiality of customer information and adhere to agency policies.
• Meet productivity, quality, attendance, and customer-service standards.
• Utilize agency software, databases, and Microsoft Office effectively.
• Handle escalated calls professionally and maintain composure.
• Monitor queues and response times; process mail and support clerical duties.

Skills

Customer service

Communication skills

In-person interaction

Multitasking

Problem solving

Education

High School Diploma

30 college credits

Bachelor's degree preferred

Tools

Microsoft Office

Agency software systems

Phone systems

Databases

Job description

About Us

Founded in 1937, the Housing Authority of Baltimore City (HABC) has kept the promise of public housing alive. It has done so by maintaining and modernizing its buildings and enriching the lives of its residents through innovative social services, recreational and educational programs, and job training initiatives. What makes HABC successful is the dedication of its employees and its history of strong leadership.

HABC Benefits

Health and Well-Being

At the Housing Authority of Baltimore City (HABC), we offer a competitive benefits package that supports our recruitment and retention goals and meets the diverse, evolving needs of our employees. HABC’s comprehensive benefits package includes:

Vacation and Leave

• Universal leave program
• 12 paid holidays

Health and Wellness

• Medical and dental insurance
• Employer‑paid vision coverage
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• Free health and wellness programs

Income Protection and Retirement

• Life insurance with optional additional coverage
• Short‑term disability
• Voluntary Plans
• Retirement programs with employee contribution options

Position Summary

The primary purpose of this position is to provide exceptional customer service to Housing Choice Voucher Program participants, owners, applicants, and other concerned parties by responding to inquiries regarding Housing Choice Voucher Program general information, rules, regulations, policies, and procedures. Disseminates accurate program information and assists in resolving problems and complaints in a timely manner in accordance with HUD regulations and HABC policies and procedures. The position requires frequent in-person interaction with clients/visitors to provide assistance and resolve issues in a professional environment. Performance of the duties requires excellent written and verbal communication skills.

All activities must support the Housing Authority of Baltimore City (“HABC” or “Authority”) mission, strategic goals, and objectives.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Answer incoming calls and respond to customer inquiries in a professional and courteous manner
• Greet clients and visitors in a professional, courteous, and welcoming manner while maintaining visitor sign-in procedures and ensuring compliance with security protocols
• Provide accurate information regarding programs, services, policies, and procedures
• Document all customer interactions, inquiries, complaints, and resolutions in the appropriate system
• Route calls and issues to the appropriate department or staff member when necessary
• Maintain confidentiality of customer information and comply with agency policies and regulations
• Meet established productivity, quality assurance, attendance, and customer service standards
• Utilize agency software systems, databases, phone systems and Microsoft Office applications effectively
• Handle difficult or escalated calls professionally while maintaining composure and excellent customer services
• Monitor assigned queues, emails, and customer inquiry systems daily and respond within required timelines
• Receive, sort, review, log, distribute, and process incoming and outgoing mail
• Support administrative staff with clerical duties, data entry, filing, and document management.
• Perform other duties as assigned.

Minimum Education, Training, and/or Experience

High School Diploma and 30 credit hours of college coursework. Bachelor’s degree preferred in a related field and a minimum of 2 years of experience in a customer support role. An equivalent combination of education, training, and experience may be considered.

Special Requirements

• Possession of a valid Maryland driver's license.
• Must be able to be covered under the Authority's vehicle insurance policy.

Other Requirements:

• Availability to work some evenings and weekends as needed.
• Successful completion of a pre-screening investigation, including verification of employment history and education credentials.
• A 6-month probationary period applies to this full-time permanent position.

FOR INTERNAL CANDIDATES ONLY:

Current HABC employees who are on probation, whether due to initial new hire status (6 months) or promotion (3 months), will have the opportunity to apply for other roles within HABC once their probationary period is successfully completed. This allows time for growth, development, and the demonstration of their skills and commitment, paving the way for new opportunities within the organization.

If you are currently under the progressive disciplinary process or have received disciplinary action within the past six (6) months, it may impact your ability to be considered for promotion within HABC. Please refer to the Manual of Personnel Policies or the applicable Collective Bargaining Agreement for additional information regarding the disciplinary process.

This job posting will remain open until October 31, 2026.