Calendar Clerk

Wilson Elser - Business & Legal Professionals; California (MO); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Job summary

Wilson Elser in Los Angeles seeks a Calendar Clerk to calendar and manage the office's events for the toxic tort team using Milana docketing software. The clerk coordinates with attorneys, reviews filings, and maintains accurate deadlines across the docket.

The ideal candidate has 1–5 years of docketing experience, strong knowledge of state and federal rules, and proficiency in Microsoft Office. A hybrid work arrangement is available.

Qualifications

• 1–5 years of litigation docketing or calendaring experience in a law firm.
• Strong knowledge of state and federal civil procedures.
• Proficiency with Milana and docketing workflows.

Responsibilities

• Calendaring toxic tort matters and entering events in Milana.
• Coordinate with attorneys on deadline calculations and rescheduling.
• Manage filings, notifications, and document routing in F&S and e‑filing systems.
• Prepare daily/weekly appearance calendars for attorneys.

Skills

Milana docketing

Microsoft Office

Attention to detail

Multi-tasking

Team collaboration

Communication skills

Tools

Milana

File & ServeXpress

PDF editing tools

Job description

Job Description

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Calendar Clerk position in our Los Angeles Office.

This position offers a flexible, hybrid working arrangement.

The Position

A Calendar Clerk electronically calendars, oversees, updates, and maintains the Office's events on behalf of the toxic tort team through a litigation docketing software. The Clerk schedules court sessions, legal hearings, and all proceedings related to the client matters.

Key Responsibilities:

• Calendaring Toxic Tort Matters:
• Sets up new cases in the firm's electronic calendaring/docketing software: Milana.
• Reviews all documents received, identifies events to calendar and enters into Milana.
• Requests calendar review by attorneys when previously entered events are rescheduled to determine if resulting deadlines change.
• As necessary requests rules clarifications from Milana if attorneys question deadline calculations.
• Coordinates with Milana consultant on further development of our system as authorized.
• File & Serve: Manage daily notifications from our e‑filing and e‑service vendor, File & ServeXpress ("F&S").
• Document Management: Retrieves electronic filings, U.S. mail, faxes and other documents. Saves to the correct case in the document management system, and e‑mails to the correct attorney team.
• Daily and Weekly Calendar: Prepare and circulate the appearance calendar for the following day and circulate a draft appearance calendar for the following week.
• Other Tasks as Assigned

Qualifications

• Must possess strong knowledge of the State, Federal, Local rules. Must have a thorough understanding of the litigation process, as well as computation of time procedures, for accurate calculations of deadline.
• 1-5 years of litigation docket and calendaring experience in a law firm legal docketing department or clerk's office.
• Strong knowledge of state and federal rules of civil procedures.
• Familiarity with using an automated, rules-based docket and calendar system [Milana] and ability to make use of court rules, dockets, and other resources to aid in processing document
• Microsoft Office (Word, Outlook, Excel) and PDF editing programs
• Court Filing Systems: File & ServeXpress required
• Ability to comprehend, manage and sift through heavy court calendaring data
• Strong attention to detail and ability to multi-task
• Ability to work in a team-based setting and for multiple attorneys
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Strong customer service and communication skills [oral & written]
• High quantity and quality of document processing
• Provides efficient QC (Quality Control) for accuracy
• Problem solving and strong analytical skills
• Proficient computer skills to utilize specific docket and third‑party software
• Can assume other tasks and responsibilities as directed.

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives