Buying Coordinator

Boot Barn; Irvine (CA); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Merchandise discount

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) plan

Job summary

Boot Barn is seeking a Buying Coordinator in Irvine, CA to support Buying, Merchandising, Ecommerce, and Marketing by managing product samples from receipt to interdepartmental transfer. The role ensures samples meet prerequisites for ecommerce campaigns and coordinates with studios for photoshoots.

Responsibilities include maintaining sample flow, coordinating with vendors and internal teams, and producing weekly/monthly reports.

Qualifications

• Strong communication, customer service, time management and organizational skills.
• 2 years of experience working in a similar role.
• Excellent written and verbal communication skills.
• Strong analytical and decision‑making skills.
• Proficiency in Microsoft Office with an emphasis on Excel.
• Exceptional organization skills with ability to self‑prioritize workflow to meet deadlines.
• Effective oral presentations with well‑prepared content and confident delivery.
• Ability to work in a fast paced, dynamic environment.
• Knowledge of new order management systems.
• Detail oriented.
• Ability to troubleshoot and problem solve.
• Collaborative team player.
• Clear, professional communication and trust-building.

Responsibilities

• Lead the sample process by requesting, tracking, and documenting all incoming and outgoing samples using Excel.
• Check‑in and tag all samples before distribution, ensuring documentation is accurate.
• Communicate with internal and external partners about delivery dates and discrepancies.
• Ensure samples reach ISS and Marketing in time for photoshoots and that deliverables are returned.
• Collaborate with buying team to identify end of season samples for return or sale.
• Monitor e‑commerce site accuracy for debut date, image, and copy using Flex and Relevant.
• Pull and maintain samples for floor sets, meetings, and projects.
• Organize Exclusive Brands sample racks (buyer and warehouse).
• Assist in creating vendor buy sheets and Exclusive Brands sample orders.
• Compile product images of top/bottom sellers for quarterly reviews.

Skills

Communication

Excel proficiency

Time management

Organizational skills

Attention to detail

Vendor coordination

Tools

Excel

Flex

Relevant

Job description

FULL TIME / PART TIME

Full-time

THE ROLE & RESPONSIBILITIES

BUYING COORDINATOR

REPORTS TO: SR. BUYER

STATUS: NON-EXEMPT

Summary

Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas. We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other.

At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves “Partners.” With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community.

Our vision is to offer everyone a piece of the American spirit – one handshake at a time.

The Buying Coordinator supports the Buying, Merchandising, Ecommerce, and Marketing Departments by processing and tracking all product samples from start to finish as they move from receivables through interdepartmental transfer. The Buying Coordinator is responsible for ensuring all product samples meet all of prerequisites for ecommerce and marketing campaigns. This position is also responsible for managing the procurement, preparation, and flow of merchandise samples throughout our photo studio.

Essential Duties and Responsibilities

• Lead the sample process by requesting, tracking, and documenting all incoming and outgoing samples utilizing Microsoft Excel.
• Check‑in and tag all samples prior to distributing to appropriate teams ensuring all documentation is accurate.
• Communicate with internal and external partners regarding sample delivery dates, late arrivals, and/or discrepancies.
• Confirm all required samples are delivered to ISS and Marketing in time for photoshoots and that all deliverables are returned and accounted for.
• Collaborate with buying team to identify end of season samples that either need to be sent back to vendors or placed in sample sale on a quarterly basis.
• Utilize Flex and Relevant to help monitor e‑commerce sites for accuracy in product debut date, image, and copy.
• Assist in pulling/maintaining samples for floor sets, upcoming meetings, and various projects provided by buying team.
• Organize and maintain all Exclusive Brands sample racks (includes buyer and warehouse racks.)
• Work closely with Assistant Buyer(s) to help create vendor buy sheets and Exclusive Brands sample orders, ensuring accuracy in all product information.
• Compile product images of top/bottom sellers for quarterly reviews using style list provided by buying team.
• Support Assistant Buyer(s) in running weekly, monthly, and/or quarterly reports as needed.
• Demonstrates high level of quality work, attendance and appearance.
• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management.
• Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices.
• Performs any other duties that may be assigned by management.

QUALIFICATIONS & REQUIREMENTS

Qualifications

• Strong communication, customer service, time management and organizational skills.
• 2 years of experience working in a similar role
• Excellent written and verbal communication skills
• Strong analytical and decision‑making skills
• Proficiency in Microsoft Office with a strong emphasis on Excel
• Exceptional organization skills required as well as the ability to proactively self‑prioritize workflow to ensure deadlines are met
• Effective oral presentations with well‑prepared content and confident delivery
• Ability to work in a fast paced, dynamic environment
• Knowledge of new order management systems
• Detail oriented
• Ability to proactively trouble shoot, and problem solve
• Collaborative team player
• Ensure Effective Communication - Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, concisely, and professionally.
• Establish Trust - Follows through on commitments. Is honest and direct with others. Promotes a culture of respect for, commitment to, and compliance with Company values, beliefs, and standards. Ensures the protection of confidential information.

Boot Barn Benefits & Additional Compensation Opportunities

• Competitive hourly rate.
• Merchandise discount: 50% off of Exclusive Brands and 40% off of third‑party brands.
• Paid Time Off plan for year‑round Boot Barn Partners.**
• Medical, Dental, Vision and Life Insurance.**
• 401(k) plan with generous company matching.
• Flexible schedules and work/life balance.
• Opportunities for growth at every level – we are opening 50+ new stores each year.

PAY RANGE: $20.00 - $21.00/hr.*

*compensation varies based on geography, skills, experience, and tenure

Physical Demands

In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

• Standing, walking and squatting less than fifty percent of the work shift.
• Required to lift, move and carry up to 40 pounds.
• Ability to read, count and write to accurately complete all documentation and reports.
• Must be able to see, hear and speak in order to communicate with partners and customers.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms.

[ ] Sedentary: Limited activity, no lifting, limited walking

[ X ] Light: Office work, some lifting, bending, stooping or kneeling, walking

[ ] Moderate: Mostly standing, walking, bending, frequent lifting

[ ] Arduous: Heavy lifting, bending, crawling, climbing

In general, the following conditions of the work environment are representative of those that a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.

• The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance.
• Noise levels are considered moderate.

Boot Barn, Inc. reserves the right to make exceptions to modify or eliminate this document or its content. This document supersedes all previous policies, procedures or guidelines pertaining to this subject.

Our core value of community bands us together in supportive and inclusive ways to drive our collective success. Boot Barn provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Americans with Disabilities Act (ADA) - Boot Barn will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Boot Barn Store or Distribution Center or reach out to Human Resources at 1-949-453-4400, Option 4.