Buyer/Senior Buyer

Ventura County; Ventura (CA); Vor Ort; USD 62.000 - 89.000; Vollzeit

Benefits dieser Stelle

Merit increases

Educational incentive

Vacation accrual

Sick leave

401(k) match

Health plans

Holidays

Tuition reimbursement

Zusammenfassung

Ventura County's General Services Agency is seeking a Buyer/Senior Buyer to support procurement across departments. Responsibilities include processing complex requisitions, drafting bid specifications, and vendor negotiations.

Strong knowledge of procurement practices and excellent customer service are essential. The role offers growth from Buyer to Senior Buyer, with development through required experience, training, and performance in a fast-paced governmental environment.

Qualifikationen

• Experience in government procurement preferred.
• Ability to meet deadlines in a fast-paced environment.
• Excellent customer service and communication skills.

Aufgaben

• Examine and process complex requisitions (senior level).
• Prepare complex bid specifications and related purchasing documents.
• Resolve customer service problems for senior level positions.
• Compare costs and evaluate quality of supplies, materials, and equipment.
• Confer with officials to determine purchasing needs and specifications.
• Locate sources of supply and place orders.
• Interview and correspond with vendors and product representatives.
• Prepare written reports and correspondence as required.

Kenntnisse

Customer service

Oral communication

Vendor relations

Procurement knowledge

Office software

Tools

Purchasing software

Jobbeschreibung

THE AGENCY

The General Services Agency (GSA) is comprised of Fleet Services, Facilities, Procurement, Special Services, Parks, Security, and Business Support and is responsible for a broad spectrum of services to all County departments and agencies. It requires a very diverse workforce to accomplish the GSA mission of contributing to the quality of life in Ventura County by partnering with customers to provide expertise and cost-effective service delivery, and foster the preservation of natural resources.

THE POSITION

Buyer is the entry class into the series and works under close supervision. Incumbents perform a variety of general procurement duties while learning to apply specialized procurement practices and procedures. Incumbents must demonstrate proficiency in specified operational activities prior to promotion to the Senior Buyer level.

Senior Buyer is the full working/journey level class of the series. Incumbents are expected to perform a full-range of specialized procurement duties of greater variety/complexity and with greater independence.

The successful candidate will have experience in city, county, state, or Federal government procurement practices, be familiar with procurement related software, exhibit excellent customer service skills, have the ability to make oral presentations, work well with co-workers and be able to meet deadlines in a fast-paced procurement environment.

WHAT WE OFFER

• Merit Increases – New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, or 5% for completion of a graduate degree.
• Vacation Accrual – New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
• Annual Leave Redemption – After 14,560 hours of continuous County service an employee may elect to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
• Sick Leave - Full-time regular employees accrue a maximum of 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health Plans –Full time employees are given a flexible credit allowance to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
• Flexible Spending Accounts -Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
• Pension Plan -Participation in the County's defined benefit pension plan, which has reciprocity with CalPERS.
• Holidays - 13 paid days per year which includes a scheduled floating holiday.
• Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

PAYROLL TITLES AND ANNUAL SALARIES

Buyer: $61,590.55 to $89,175.40 annually

Senior Buyer: $67,211.13 to $98,134.13 annually

NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

Buyer/Senior Buyer are represented by the Service Employees International Union (SEIU) and are eligible for overtime compensation.

DUTIES

• Examines and processes complex (senior level) departmental requisitions.
• Prepares complex (senior level) bid specifications and related purchasing documents.
• Resolves customer service problems/complaints (senior level).
• Compares costs and evaluates the quality and suitability of supplies, materials and equipment.
• Confers with officials and employees to determine purchasing needs and specifications.
• Locates sources of supply and places orders.
• Interviews and corresponds with vendors and other product representatives.
• Prepares written reports and correspondence (senior level) as required.
• Keeps informed of new products and market conditions and trends.
• Makes oral presentations to vendors and agency representatives (buyer level).
• Performs other related duties as assigned/required.

These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, AND EXPERIENCE

Buyer

Some professional purchasing experience and knowledge, skills, and abilities training in business administration, marketing, or procurement theory which has led to the acquisition of the required knowledge, skills and abilities. The required knowledge, skills, and abilities can also be obtained by one (1) year of professional purchasing experience that involved vendor contact, bid or value analysis.

Senior Buyer

Considerable professional purchasing experience and knowledge, skills, and abilities in business administration, marketing, or procurement theory which has led to the acquisition of the required knowledge, skills and abilities. The required knowledge, skills and abilities can also be obtained by two (2) years of professional purchasing experience that involved vendor contact, and bid or value analysis -OR- one (1) year of experience as a Buyer with the County of Ventura or comparable.

NECESSARY SPECIAL REQUIREMENTS

• Must possess and maintain a current valid California driver license.
• Effective written communication must be demonstrated in the completion of the employment application and supplemental questionnaire.

HIGHLY DESIRED

• Experience in the public sector/government setting preparing proposals, preparing bids, performing bid analysis, making oral presentations, and reviewing and processing requisitions.
• Experience with purchasing software, and forecasting techniques to estimate purchasing demands.
• Intermediate proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

KNOWLEDGE, SKILLS AND ABILITIES

Working (buyer level) to considerable (senior level) knowledge of: marketing principles, theory and procedures as they apply to procurement in a governmental or non-profit setting; business mathematics; office procedures; and data collection techniques.

Thorough knowledge of purchasing practices and products (senior level) as they apply to procurement in a governmental or non-profit setting.

Thorough (buyer level) to specific (senior level) knowledge of specific products (buyer level), commodities or services may be required for specific (buyer level) or designated (senior level) assignments.

Ability to: communicate and establish effective relationship with commercial vendors, officials and employees; collect and evaluate data, conduct studies and surveys; make decisions based on judgmental as well as factual criteria; develop a technical knowledge of specific products or services; and communicate effectively both orally and in writing.

SUPPLEMENTAL QUESTIONNAIRE – QUALIFYING

All applicants are required to complete and submit the questionnaire for this examination at time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION – QUALIFYING

All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

ORAL EXAMINATION – 100%

A job-related Oral Examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

ELIGIBLE LIST

If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

Candidates successfully completing the exam process may be placed on an eligible list for a period of six (6) months.

The eligible list established from this recruitment may be used to fill current and future regular (including Temporary and Fixed Term), Intermittent, and Extra Help vacancies for this and similar vacancies within the General Services Agency. There is currently one (1) Regular vacancy within the General Services Agency - Procurement Department.

BACKGROUND INVESTIGATION

A thorough background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

For further information about this recruitment, please contact Chinna Nahabedian by e‑mail at [e-mail] or by telephone at [phone].

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.