Buyer - Purchasing

University of Mississippi Medical Center

Kentucky

On-site

USD 28,000 - 47,000

Full time

14 days+

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Job summary

University of Mississippi Medical Center is seeking a Buyer - Purchasing to review requisitions across hospitals and clinics, issue purchase orders, and work with receiving and asset management for on-time delivery.

The role trains users in Lawson requisition center, collaborates with Category Management and Contracts Administration to achieve savings, and resolves invoice discrepancies with vendors and accounts payable.

Qualifications

Degree or HS diploma with two years of purchasing/vendor relations experience.
Knowledge of procurement laws and university policies.
Experience with requisition to payment cycles and issue of purchase orders.

Responsibilities

Approves special requisitions for hospitals, clinics, and departments per MS laws and policies.
Issues purchase orders for consumables, capital equipment, and service agreements; verifies authority for audits.
Trains and assists faculty and staff on procurement procedures and Lawson usage.
Collaborates to provide savings and maintains item master data; supports contract and vendor updates.
Manages returns, dispute resolution, and invoice reconciliation with AP and vendors.

Skills

Verbal communication

Written communication

Problem solving

Collaboration

Interpersonal skills

Education

Degree (Associate or Bachelor) or HS Diploma/GED with 2 years experience

Tools

Lawson requisition center

Workday ERP

GPO contracts web platforms

MS Excel

Job description

Job Requisition ID:

R00051035

Job Category:

Professional and Technical

Organization:

SC-Clinical Category Management/Procurement Peri-Operative

Location/s:

Central Billing Office-Clinton

Job Title:

Buyer - Purchasing

Job Summary:

Reviews requisitions for all hospitals, clinics, academics, and research areas. Issues purchase orders for the organization and collaborates with receiving and asset management for prompt delivery. Provides requisition center training, ongoing support, and troubleshooting for the requesters. Interacts with Category Mangement, Value Analysis, Contracts Administration, and the Supply Chain Data team to provide savings to the organization and support the item master integrity. Investigates and resolves invoice discrepancies and vendor disputes.

Education & Experience

Education and Experience Required:

Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of purchasing processes, vendor relations, or inventory management experience.

Certifications, Licenses or Registration Required:

N/A

Knowledge, Skills & Abilities

Knowledge, Skills, and Abilities:

Knowledge of MS procurement laws and UMMC policies and procedures. Skill in the use of computers and related software applications. Verbal and written communication skills. Skill in interacting diplomatically with persons of various educational, social, and cultural backgrounds. Troubleshooting and problem resolution skills. Ability to establish and maintain effective collaborative working relationships with requesting departments. Ability to ensure compliance with applicable procurement and organization regulations, policies, and procedures.

Responsibilities:

Approves special requisitions for goods and services for all hospitals, clinics, and academic and research departments in compliance with MS state procurement laws and UMMC policies and procedures.
Issues purchase orders for all patient care and research consumables, capital equipment, bill-only implants, office supplies, and time and material service agreements in accordance with MS State Procurement Laws. Verifies and documents purchase authority to satisfy audit requirements on all purchase orders.
Advises, trains, and assists faculty, staff, and students with new and existing procurement procedures and with functionality and use of Lawson requisition center. Coordinates with vendors, requesting departments, faculty, staff, and students regarding status of purchase orders, deliveries, and problem resolution. Interfaces with information systems to troubleshoot and resolve system and software problems. Collaborates with accounts payable to resolve daily PO/invoice discrepancies, ensures timely invoice payment, and resolves vendor disputes through researching GPO contracts and vendor pricing agreements, and communicating with vendors, receiving department, requesting departments, and data management team.
Collaborates with Category Management and requesting departments to provide savings to the organization and improve process flows. Collaborates with data management team to support contract, catalog, pricing, and vendor updates in the Lawson item master. Submits P1s through MS department of finance for sole source approvals and trade-in approvals.
Facilitates the return process for the organization by collecting all required documentation and issuing Lawson return authorizations and chargebacks for credit transactions.
Maintains competency to effectively utilize core information systems, such as Workday ERP system; Electronic Data Interchange partner; GPO contracts web platforms; ECRI institute; Openmarkets; MAGIC; and med/surg, clinical lab, research, and non-acute care distributors’ web platforms; MS excel, and other related applications required to perform buyer job duties. Maintains records and files.
The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands:
Requires frequent exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, occasional handling or working with potentially dangerous equipment, constant exposure to biohazardous conditions such as risk of radiation exposure, blood borne pathogens, fumes or airborne particles, and/or toxic or caustic chemicals which mandate attention to safety considerations, occasional travelling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional work produced subject to precise measures of quantity and quality, constant bending, occasional lifting and carrying up to 50 pounds, occasional climbing, constant crouching/stooping, occasional kneeling, occasional pushing/pulling, constant reaching, occasional sitting, frequent standing, frequent twisting, and constant walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type:

Full time

FLSA Designation/Job Exempt:

Pay Class:

Hourly

FTE %:

100

Work Shift:

Day

Benefits Eligibility:

Grant Funded:

Job Posting Date: