Buyer IV

University of California, San Francisco; San Francisco (CA); On-site; USD 90,000 - 135,000; Full time

Benefits offered by this job

None

Job summary

University of California, San Francisco is seeking a procurement professional responsible for acquiring goods and services, including equipment, professional services, and construction-related contracts. The role emphasizes drafting and negotiating complex sourcing documents and maintaining policy compliance.

The position requires advanced purchasing knowledge, strong negotiation and communication skills, and experience with ERP systems.

Qualifications

• Bachelor's degree or equivalent experience/training.
• Advanced knowledge of purchasing function.
• Strong verbal and written communication skills.
• Ability to read, interpret, develop and negotiate contract terms.
• Proficient with standard spreadsheet and word processing software.
• Strong negotiating skills and cost-analysis ability.

Responsibilities

• Drafts and executes complex purchase orders and contracts with terms and conditions.
• Drafts complex RFQs and RFPs with detailed specifications and criteria.
• Negotiates with suppliers for better prices and terms.
• Develops new supply sources and resolves supplier performance issues.
• Leads meetings with customers to ensure compliance with procurement policy.
• Performs cost and risk analyses for purchasing decisions.

Skills

Advanced negotiation skills

Advanced communication

Contract terms analysis

Cost analysis

Spreadsheet proficiency

Word processing proficiency

Education

Bachelor's degree in related area

Tools

ERP/financial systems (Oracle, PeopleSoft, SAP)

Job description

Job Function Summary
Involves acquisition of goods and services including equipment acquisition, contracting for professional services, design and / or construction services, business contracts, maintenance services, consulting and personal services.

Job Description
007738
Job Function Summary
Involves acquisition of goods and services including equipment acquisition, contracting for professional services, design and / or construction services, business contracts, maintenance services, consulting and personal services.
Generic Scope
Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.
Custom Scope
Uses skills as an experienced procurement professional. Works on assignments that are diverse and complex in nature, and requires strong analytical skills necessary to compare and contrast purchasing options. Demonstrates good judgment in selection methods and techniques. Makes independent purchasing decisions. Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Identifies risks and responds accordingly. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
Responsibilities
% of timeEssential Function (Yes/No)Key Responsibilities (To be completed by Supervisor)
25 Drafts and executes complex purchase orders and contracts, utilizing both custom and standard terms and conditions for materials, supplies, equipment, and services

5 Drafts complex RFQs (request for quotation) and RFPs (request for proposal), including detailed specifications, terms and conditions, and evaluation criteria

10 Negotiates with suppliers for lower prices and better terms, unique terms and conditions as required

5 Develops new supply sources to address supply base inadequacies, as needed, and resolves supplier performance issues

25 Regularly communicates and leads meetings with organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy, works in conjunction with end-users to develop specifications for RFQs and RFPs, assists i

1 Determines quality and cost effectiveness to select goods and services

2 Responsible for providing analysis for highly complex purchasing projects dealing directly with major department managers

2 Performs complex analysis to determine appropriate source selection

0 Performs spend analysis for department or organization on assigned vendors or commodities

2 Participates in professional development and training

10 Interprets and applies University policies and procedures for complex situations

2 Assists departments in the determination of product requirements

10 Analyzes terms and conditions for appropriateness

0 Acquires and maintains advanced technical understanding of commonly purchased products

0 Documents interpretations of processes, policies, and procedures for edification of customers and suppliers

1 Develops spreadsheets and other documentation to support analysis

0 Evaluates advanced sole source justifications for appropriateness

0 Writes complex sole source justifications and bases for award documents

0 May supervise purchasing assistants, lower level buyers, or other administrative staff, including management of staff performance and development, team building and communications, resolution of issues and conflicts, review and approval of work, and hirin

Qualifications
Required Qualifications

• Bachelor\'s degree in related area and / or equivalent experience / training.5+ years of relevant progressive experience
• Advanced knowledge of the purchasing function.
• Advanced ability to communicate complex information to others verbally and in writing.
• Advanced ability to read, interpret, develop, and negotiate terms and conditions of contracts.
• Advanced level of proficiency in the use of standard spreadsheet and word processing software.
• Strong negotiating skills.
• Advanced Ability to perform cost analysis and planning for major commodities.
  

Preferred Qualifications

• Advanced skills in the use of ERP / financial systems (such as Oracle, PeopleSoft, SAP, etc.).
• Knowledge of UC procurement policies, the organization\'s departments and operations and Federal Acquisition Regulations.