Buyer I

Sterling Pharma Solutions Limited; Town of Germantown (WI); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Sterling Pharma Solutions Limited is seeking a Buyer I to handle procurement and supplier negotiations for routine materials and equipment. The role involves evaluating quotes, processing orders, and ensuring timely ERP updates across multiple sites.

The ideal candidate will manage vendor terms, perform data entry, and maintain inventory control while adhering to cGMP requirements and internal standards.

Qualifications

• Associate degree with 0–2+ years related experience.
• High school diploma with 4+ years related experience.

Responsibilities

• Examines select and process approved requisitions in the ERP system.
• Processes phone, fax or web-based orders.
• Confirms payment terms with supplier and processes any special terms such as prepayment and wire transfers as needed.
• Updates ERP purchase order with supplier confirmations and notifies end users of any delays or errors in the information.
• Scans in supplier confirmations and attaches to associated purchase order documents in the ERP system.
• Manages the VMI and spare parts process to ensure adequate inventory of critical spares, parts, PPE and materials.
• Ability to process the workload and allocates time as efficiently as possible to fulfill the requests of multiple departments at multiple sites.
• Communicates to suppliers clearly and concisely all expectations of the purchased goods, including part numbers, pricing, delivery times and payment terms.
• Completes credit application from new suppliers when requested.
• Communicates potential or current order problems with end users and offers possible resolutions.
• Works with internal stakeholders to process the data input of inventory materials to the ERP system.
• Performs credit card reconciliation.
• Ensures timely completion and compliance with cGMP and all other relevant company training requirements.

Skills

Vendor negotiation

ERP systems

MS Office

Data entry

Inventory management

Education

Associate’s Degree

High School diploma with 4+ years

Tools

ERP system

Microsoft Office

Job description

Summary of Role
The Buyer I is accountable for driving results in a fast-paced environment by purchasing and is responsible for negotiating primarily routine materials, equipment and supplies from vendors. The Buyer I evaluates vendor quotes and services to determine the most desirable suppliers. The position requires superior leadership behaviours of the Sterling Values and non-negotiables, as well as expertise in functional competencies included in this position profile.
Essential Functions

• Examines select and process approved requisitions in the ERP system.
• Processes phone, fax or web-based orders.
• Confirms payment terms with supplier and processes any special terms such as prepayment and wire transfers as needed.
• Updates ERP purchase order with supplier confirmations and notifies end users of any delays or errors in the information.
• Scans in supplier confirmations and attaches to associated purchase order documents in the ERP system.
• Manages the VMI and spare parts process to ensure adequate inventory of critical spares, parts, PPE and materials.
• Ability to process the workload and allocates time as efficiently as possible to fulfill the requests of multiple departments at multiple sites.
• Communicates to suppliers clearly and concisely all expectations of the purchased goods, including part numbers, pricing, delivery times and payment terms.
• Completes credit application from new suppliers when requested.
• Communicates potential or current order problems with end users and offers possible resolutions.
• Works with internal stakeholders to process the data input of inventory materials to the ERP system.
• Performs credit card reconciliation.
• Ensures timely completion and compliance with cGMP and all other relevant company training requirements.

• An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Key Competencies

• Prioritizes the workload and allocates time as efficiently as possible to fulfill the requests of multiple departments.
• General knowledge of accounting, inventory and production practices required.
• Ability to research and solve order/delivery issues.
• Excellent data entry skills, attention to detail and ability to multitask.
• Excellent verbal and written communication skills along with organizational skills required.
• Proficiency with Microsoft Office software.
• Knowledge in web based procurement preferred.
• Candidates need to be competent with IT systems, and Microsoft Office including Outlook, PowerPoint, Word and Excel.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
• Duties, responsibilities, and activities may change at any time with or without notice.

Education and Experience

• Associate’s Degree with 0 – 2+ years of related experience required; OR
• High School diploma with 4+ years of related experience.

Certifications, Business Licenses, Registrations

• None.

Travel Requirement

• Up to 5% travel required.

Other Qualifications, Skills and Abilities

• This position is not eligible for a flexible schedule.
• This position is eligible for remote / hybrid work location.

Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is moderate to noisy. Occasionally, employee may be exposed to airborne particles and fumes. Occasionally, employee may be exposed to chemicals. Must have the ability to wear PPE as required. Employee occasionally may be exposed to moving mechanical parts and vibration.
Diversity and Inclusion
Sterling values diversity and we are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy, age, national origin, physical or mental disability, past or present military service, marital status, gender identification or expression, medical condition (including genetic characteristics) or any other protected characteristic as established by law.
Why Consider Sterling?
Sterling Pharma Solutions is a global contract development and manufacturing organisation (CDMO) with more than 50 years’ experience in developing and manufacturing Active Pharmaceutical Ingredients (APIs). This is complimented by Antibody Drug Conjugate (ADC) research and development bioconjugation services.
We are a fast growing, dynamic business with facilities in the UK and the US, where we employ more than 800 talented and passionate people who support our customers in bringing new medicines to market, improving and saving the lives of patients.
Our culture and our way of working is what really sets us apart as a business; we aim to deliver an exceptional experience to our customers and our employees. You can expect to be part of a supportive team, all working towards a shared goal: to deliver first-class science and service to our customers every day.