Buyer

Avera Health; Sioux Falls (SD); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

PTO day 1

Retirement matching

Career development

Equal Opportunity Employer

Job summary

Avera Health seeks a Procurement Specialist to optimize purchasing of materials, equipment and services for the hospital system. You will create and manage purchase orders, verify vendor data, and ensure timely delivery while maintaining best value and policy compliance.

Responsibilities include analyzing requisitions, expediting orders, resolving invoice discrepancies, and supporting product standardization and cost controls.

Qualifications

• Bachelor's degree required.
• 3-5 years of healthcare supply chain experience.
• Strong understanding of procurement policies and contract compliance.
• Ability to communicate effectively and work in a team.

Responsibilities

• Procure materials, equipment and services following policies.
• Create and manage purchase orders; ensure vendor data accuracy.
• Transmit POs to suppliers via fax, phone or EDI.
• Expedite orders to ensure timely delivery and backorder replacements.
• Review invoices and receiving reports; resolve discrepancies.
• Support product standardization and contract compliance.

Skills

Procurement

Purchasing

Vendor management

Contract compliance

Data analysis

Education

Bachelor's degree

Tools

EDI

Purchase Order systems

ERP software

Job description

Location:Avera McKennan HospitalWorker Type:RegularWork Shift:Day Shift (United States of America)Pay Range:The pay range for this position is listed below. Actual pay rate dependent upon experience.$22.00 - $29.50Position HighlightsYou Belong at AveraBe part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.A Brief OverviewProcure materials, equipment and services while consistently following the department policies and practices. Purchase Order creation and follow-up, product standardization and contract compliance will be a major focus along with providing customer service to both internal and external parties.What you will doFinds the most efficient and appropriate method to fill an order, while maintaining the best value for Avera and complying with procurement requirements and policies. Analyzes purchase requisitions, ensure requesting documentation is complete and advises end users on the most efficient and appropriate method to fill the order, while maintaining the best value for Avera and complying with procurement requirements and policies.Create purchase orders and ensures accuracy of purchase and vendor data. Transmit purchase orders to suppliers by the most effective and efficient method. (Fax, Phone, EDI, etc.) Confirms purchase order is received by vendor and manages follow up.Performs procurement functions from purchase to delivery maintaining the perfect order process, ensuring purchase orders are delivered to the correct location, on time, undamaged, at the correct price, with the correct quantity on the first attempt. Utilizes standard procurement methods; which must include the research of possible sources for the item/service, documentation of sole or single source supplier condition, etc. and subsequent collection of information to ensure the best value and compliance with policies and procedures and applicable regulations.Performs follow-up and expediting of purchase orders to ensure timely delivery, including emergency orders of critical patient care items, to deliver quality service with needed materials to patients. In the event of backorders, work with staff and vendor to identify suitable replacement for use.Analyzes the invoice matching and receiving reports to determine problem invoices and works with both vendors and the customer to assist in resolving issues. Coordinates with suppliers, logistics and contracting departments to ensure pricing integrity on purchase orders and Item Master updates are accomplished to minimize invoice discrepancies.Drafts reports for Procurement as directed or as applicable. Attends assigned meetings with departments, vendors, customers, contracting, and value analysis and logistics staff to ensure communications are open and mutually informative.Performs an integral role in product standardization throughout Avera by researching and directing end-users to the appropriate products and drive contract compliance. May provide information and participate in various committees in order to recommend product evaluation, standardization, and cost reduction or savings. Work with Accounts Payable to ensure that product is being procured through the proper purchasing channels and works to enforce compliance.Stays abreast of the latest developments, advancements and trends in purchasing by attending seminars or workshops, reading professional journals and actively participating in professional organization and integrates this knowledge as appropriate into the job.Identifies ways to improve work processes and improve customer (internal and external) satisfaction. Makes recommendations to supervisor and implements and monitors results as appropriate in support of the overall goals and mission of the organization.Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the Supply Chain/Purchasing area. Assist in the development of effective internal controls that promote adherence to applicable state/federal laws, and the program requirements of accreditation agencies and federal, state and private health plans. Seeks advice and guidance as necessary to ensure proper understanding of and timely resolution of any identified issues. Maintains purchasing expertise and professional competency to serve as a resource for personnel within the hospital. Interacts with hospital employees to determine needs for goods and services. Ensures that purchasing is done through established contracts. Maintains purchasing expertise and professional competency to serve as a resource for personnel.Essential QualificationsThe individual must be able to work the hours specified. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge, skills, and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, as long as the accommodations do not cause undue hardship to the employer.Preferred Education, License/Certification, or Work Experience:Bachelor's3-5 years experience in healthcare supply chainExpectations and StandardsCommitment to the daily application of Avera’s mission, vision, core values, and social principles to serve patients, their families, and our community.Promote Avera’s values of compassion, hospitality, and stewardship.Uphold Avera’s standards of Communication, Attitude, Responsiveness, and Engagement (CARE) with enthusiasm and sincerity.Maintain confidentiality.Work effectively in a team environment, coordinating work flow with other team members and ensuring a productive and efficient environment.Comply with safety principles, laws, regulations, and standards associated with, but not limited to, CMS, The Joint Commission, DHHS, and OSHA if applicable.Benefits You Need & Then SomeAvera is proud to offer a wide range of benefits to qualifying part-time and full-time employees. We support you with opportunities to help live balanced, healthy lives. Benefits are designed to meet needs of today and into the future.PTO available day 1 for eligible hires.Up to 5% employer matching contribution for retirementCareer development guided by hands-on training and mentorshipAvera is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, Veteran Status, or other categories protected by law. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-605-504-4444 or send an email to [e-mail].