Buyer

ExcelliSearch, Inc.; Pittsburgh (Allegheny County); On-site; USD 65,000 - 73,000; Full time

Job summary

ExcelliSearch, Inc. is seeking a Buyer to manage day-to-day procurement for our plant operations in the Pittsburgh area.

The role focuses on executing approved global/regional category strategies, maintaining contract compliance, and ensuring material availability at the right cost, quality, and delivery. Responsibilities include procure-to-pay discipline, supplier escalation, data integrity in the ERP system, and collaboration with Operations, Planning, Inventory and Quality.

Qualifications

• Associate's degree in any major; bachelor’s in supply chain, business or related discipline preferred.
• 2+ years of purchasing, materials, supply chain or manufacturing customer-service experience required.
• Working proficiency with Excel and ERP purchasing processes; Microsoft Dynamics 365 experience preferred.
• Ability to analyze supplier delivery, open orders, inventory and cost data, establish priorities, and communicate escalations effectively.
• Strong ethics, ownership, attention to detail, service mindset, collaboration and ability to work across multiple plant priorities.

Responsibilities

• Serve as the primary purchasing execution partner for designated facilities and Operations leadership; understand production schedules, constraints, working capital, and the effect of purchasing decisions on regional results.
• Execute sourcing strategies, negotiated contracts, approved supplier lists, pricing, and specifications established by Global / Regional Category leadership. Escalate exceptions and market intelligence rather than independently altering strategic agreements.
• Collaborate daily with Operations, Planning, Inventory, Quality, Finance/AP and Category Management; maintain escalation paths and documented decision rights.
• Procure-to-pay discipline: Convert approved demand and requisitions into accurate, timely purchase orders; confirm price, terms, quantities, delivery dates, coding and approvals; monitor open orders through receipt, invoice resolution, and closure.
• Contract and policy compliance: Use approved suppliers, negotiated terms, buying channels, and delegated authority; flag maverick spend, off-contract pricing, duplicate orders, and exceptions for resolution.
• Supplier execution and escalation: Secure order acknowledgements, maintain realistic promise dates, expedite material, resolve shortages and discrepancies, coordinate escalation and recovery plans before operations are impacted.
• Inventory and working capital: Partner with Operations and Planning to review demand, lead times, safety stock, excess/obsolete inventory, open-PO exposure, and opportunities to lower inventory days on hand without jeopardizing service.
• Supplier performance: Maintain supplier delivery and defect data, support corrective actions with Quality and Category Management, implement focused scorecards for top suppliers by category.
• Cost and P&L impact: Validate contracted pricing, identify leakage and cost-avoidance opportunities, quantify material cost drivers, bring issues or savings opportunities to Category leadership and regional management.
• Data and systems: Maintain accurate supplier, item, pricing, lead-time and PO information in the ERP; support standardized workflows, reporting, and continuous improvement.
• Customer service: Provide Operations with status, issue ownership, recovery dates, and timely communication; reduce friction through standard processes.

Skills

Excel proficiency

ERP purchasing processes

Analytical data ability

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Dynamics 365

Job description

Buyer

Salary : $ 65,000.00- $73,000.00 + 1/4 Bonus + 12% 401K

The Buyer is the day-to-day procurement execution partner to plant and regional Operations, with a direct line of sight to regional purchasing and inventory performance. The role executes approved global and regional category strategies, maintains contract and purchasing compliance, and ensures material and service availability at the required cost, quality, and delivery performance. The Buyer owns disciplined procure-to-pay execution, supplier follow-through, shortage resolution, purchasing data integrity, and coordinated inventory actions.

Role mission: Deliver a reliable, low-friction procure-to-pay operating model that improves material cost, inventory discipline, supplier performance, and compliance without disrupting plant operations.

EDUCATION/EXPERIENCE:

• Associate's degree in any major, but a bachelor’s degree in supply chain, business, purchasing, or related discipline preferred.
• 2+ years of relevant purchasing, materials, supply chain or manufacturing customer-service experience required.
• Working proficiency with Excel and ERP purchasing processes; Microsoft Dynamics 365 experience preferred.
• Ability to analyze supplier delivery, open orders, inventory and cost data, establish priorities, and communicate escalations effectively.
• Strong ethics, ownership, attention to detail, service mindset, collaboration and ability to work across multiple plant priorities.

RESPONSIBILITES:

• Serve as the primary purchasing execution partner for designated facilities and their Operations leadership; understand production schedules, constraints, working capital, and the effect of purchasing decisions on regional results.
• Execute sourcing strategies, negotiated contracts, approved supplier lists, pricing, and specifications established by Global / Regional Category leadership. Escalate exceptions and market intelligence rather than independently altering strategic agreements.
• Collaborate daily with Operations, Planning, Inventory, Quality, Finance/AP and Category Management; maintain clear escalation paths and documented decision rights.
• Procure-to-pay discipline: Convert approved demand and requisitions into accurate, timely purchase orders; confirm price, terms, quantities, delivery dates, coding and approvals; monitor open orders through receipt, invoice resolution, and closure.
• Contract and policy compliance: Use approved suppliers, negotiated terms, buying channels, and delegated authority; flag maverick spend, off-contract pricing, duplicate orders, and exceptions for resolution.
• Supplier execution and escalation: Secure order acknowledgements, maintain realistic promise dates, expedite critical material, resolve shortages and discrepancies, and coordinate escalation and recovery plans before operations are impacted.
• Inventory and working capital: Partner with Operations and Planning to review demand, lead times, safety stock, excess/obsolete inventory, open-PO exposure, and opportunities to lower inventory days on hand without jeopardizing service.
• Supplier performance: Maintain supplier delivery and defect data, support corrective actions with Quality and Category Management, and implement focused scorecards for the top five suppliers by category as deployed.
• Cost and P&L impact: Validate contracted pricing, identify leakage and cost-avoidance opportunities, quantify material cost drivers, and bring recurring issues or savings opportunities to Category leadership and regional management.
• Data and systems: Maintain accurate supplier, item, pricing, lead-time and PO information in the ERP (including Microsoft D365 as applicable); support standardized workflows, reporting, and continuous improvement.
• Customer service: Provide Operations with clear status, issue ownership, realistic recovery dates, and timely communication; reduce friction through standard processes rather than avoidable one-off transactions.