Business Unit Administrator III

University of Louisville; Louisville (KY); On-site; USD 65,000 - 90,000; Full time

Job summary

University of Louisville is seeking a Business Unit Administrator III at the Belknap Campus in Louisville, KY. The role serves as the primary business liaison between the Division of Student Affairs and Finance, Grants Management, Sponsor Programs, and the Workday HR team.

Responsibilities include managing departmental finances, training staff, preparing budgets, and processing payments and reconciliations.

Qualifications

• Bachelor’s degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience.
• Experience with budgeting, grants management, and accounts payable/receivable processes.

Responsibilities

• Prepares monthly Division worktag reconciliations in BA, adhering to University deadlines.
• Oversees department purchasing, journal vouchers, and Workday Financials activities.
• Assists staff in learning Workday processes and using procards/travel cards.
• Prepares departmental budgets for leadership review and approval.
• Monitors budget adherence and generates variance reports.
• Manages department grants and related reporting with the research team.
• Tracks salaries and HR/payroll activities including funding sources and PETs when needed.
• Provides training on policies and procedures and supports staff recruitment processes.

Skills

Excel/Word proficiency

Workday HR/Finance

Written/Verbal communication

Detail-oriented and collaborative

Education

Bachelor's degree in business or related field

Tools

BA4

Workday HR/Finance

Job description

Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R109685

Minimum Requirements:

Bachelor’s degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 7 (Salaried)

Position Description:

The Business Office in the Division of Student Affairs is seeking to hire a Business Unit Administrator III. The Business Unit Administrator serves as the primary business liaison between Division department(s) and other departments such as Finance, Grants Management, Sponsor Programs, and the Workday HR team. This position oversees departmental financials, assists in training key administrative staff on new or updated business processes, garners and prepares annual budget information, and tracks revenue and expenses throughout the fiscal year. The Business Unit Administrator also prepares payment requests, requisitions, and invoices and approves procard and divisional account reconciliations. This position plays a key managerial role within the Division’s business team, makes independent business decisions and must frequently pivot their focus and efforts to perform duties for competing priorities and work cohesively within a busy business team.

Essential Duties and Responsibilities

• Prepares monthly Division worktag reconciliations in BA, adhering to strict University deadlines and policies
• Oversees all department purchasing activities including procard and travel card transactions, creates journal vouchers, and manages Workday Financials activities such as travel and expense requests, payment requests, and requisitions
• Assists employees in learning business processes such as submitting Workday Finance requests, using University-issued procards and travel cards, and preparing University deposits
• Prepares departmental budgets for review and approval by business team leadership
• Monitors revenue and expense actuals for budget adherence and generates budget variance reports semi-annually
• Manages department grants in conjunction with the department research team including preparation of required reports, ensuring the principal investigator stays on budget and other tasks related to grant management
• Tracks employee salaries, updates funding sources in Workday, and initiates PETs as necessary
• Collaborates with the Division’s HR team and HR Specialist on all divisional HR and payroll activities including creating supporting documentation for staff recruitment, reviewing and approving payroll, and processing salary changes and one-time payments
• Provides training and guidance to staff on University and Division policies and procedures
• Actively participates in department and division meetings
• Serves as a backup to administrative staff and other business team members
• Participates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in events
• Performs other duties and completes special projects as assigned

Preferred Qualifications

• Bachelor’s degree in business or a related field
• Knowledge of accounting principles and general or fund accounting experience
• Excellent knowledge of and proficiency using Microsoft Excel and Word
• Experience using BA4 and Workday HR/Finance
• Excellent written and verbal communication skills
• Self-motivated, focused, detail-oriented, collaborative, and able to prioritize, plan, and execute work tasks in a busy financial department

Work Hours and Location

This is a full-time, exempt position with a 37.5-hour regular workweek. Additional work hours may be required based on department needs, programming, staffing, and/or scheduling. The primary work location for this position is at the Belknap Campus. Occasional overnight travel (for professional development or conferences) may be required.

Employee Benefits

The University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees. Please visit the University of Louisville’s Total Rewards webpages for details.

Student Affairs

The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy.In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans.The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].