Business Systems and IT Services Manager

Middleburg Communities LLC; Vienna (VA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health and wellness benefits

401(k) match

Paid holidays

Job summary

Middleburg Communities is seeking a Business Technology Operations Manager based in Vienna, VA. You will own day-to-day technology operations for 250+ employees across multiple sites, including hardware lifecycle, site technology, procurement, and vendor coordination.

This growth role offers mentorship from the CTO and increasing responsibilities as you prove judgment and initiative. The role requires hands-on execution with occasional travel (~30%) to offices, communities, and construction

Qualifications

• Bachelor's or Master's degree in Information Technology, Computer Science, MIS, Business, or related field; recent graduates of technical master's programs encouraged.
• 5–10 years of related experience or equivalent
• Strong understanding of hardware troubleshooting, imaging, and device lifecycle management
• Foundational knowledge of networking concepts (IP, DNS, DHCP, wireless) and security hygiene (MFA, patching)
• Interest in vendor management, sourcing, and cost optimization for technology purchases
• Willingness to be mentored by CTO and grow into higher-level operations and strategy

Responsibilities

• Partner with the CTO on cost analysis, vendor evaluation, and process improvement.
• Own the full lifecycle of company-issued technology: configuration, deployment, maintenance, repair, refresh, retirement.
• Perform hands-on hardware work: upgrades, imaging, setup.
• Administer user accounts and access controls within defined boundaries.
• Coordinate with MSPs and vendors to keep devices current and secure.
• Maintain site-level technology records and runbooks; prepare purchase requests and orders.
• Travel ~30% to offices, communities, and construction sites to deploy and document technology.
• Lead or support vendor RFPs, bid evaluations, and recommendations to CTO & CFO.

Skills

Interpersonal skills

Problem solving

Project management

Adaptability

Communication

Mentoring/ coaching

Education

Bachelor's or Master's degree in IT/CS/MIS/Business

Tools

Imaging

Patch management

Networking basics

Job description

• Job Category Corporate
• Employee Type Exempt

Description

Middleburg Communities, a vertically integrated real estate investment, development, construction, and management firm, is hiring a Business Technology Operations Manager based in Vienna, VA. This role owns day-to-day technology operations across 250+ employees, three corporate offices, ~20 apartment communities, and active construction sites - covering device lifecycle, hardware, site technology, asset records, procurement, telecom, and vendor/MSP coordination.

This is a growth role. The CTO sets standards and directly mentors this position, with the expectation that scope, autonomy, and strategic involvement will expand significantly as the person demonstrates judgment and initiative. We're specifically looking for someone early in their career - ideally out of a technical master's program or with 1-2 years of professional experience - who combines real technical aptitude with strong business instincts, a great attitude, and genuine curiosity about how the business operates. Roughly 30% travel is required, and strong interpersonal skills for face-to-face support are weighted as heavily as technical ability.

This role starts with hands-on execution of day-to-day technology operations under close CTO guidance. As you build trust and demonstrate judgment, we expect your scope to expand into deeper business systems, vendor strategy, and cross-functional project ownership.

Essential Duties and Responsibilities

• Partner with the CTO on cost analysis, vendor evaluation, and process improvement - a deliberate path toward broader operations and strategy responsibility, not just execution
• Own the full lifecycle of company-issued technology: configuration, deployment, maintenance, repair, refresh, and retirement
• Perform hands-on hardware work - upgrades, component replacement, imaging, peripheral and workstation setup
• Administer user accounts, group membership, and access within defined boundaries and approval processes
• Work with the managed services provider to keep devices current on patching, updates, and security agent compliance
• Maintain conference room, presentation, and shared-office technology
• Execute onboarding, transfers, and offboarding with People & Culture and hiring managers - equipment, accounts, access, device recovery, and account deactivation
• Provide responsive, patient technology support to team members at all locations, including leadership, firm meetings, and events
• Maintain a trustworthy technology asset inventory including tagging, physical audits, and reporting
• Coordinate day-to-day with the support partner and hardware, carrier, and service vendors; drive tickets and escalations to closure
• Maintain runbooks, checklists, configuration records, and standard procedures
• Travel (~30%) to offices, communities, and construction sites to deploy, support, and document technology
• Build and maintain site-level records of network/wireless hardware, connectivity, phone systems, access control and badging, cameras, package and kiosk technology
• Prepare purchase requests, quotes, and orders; coordinate delivery, warranty claims, and returns
• Lead or support RFP, quote comparison, and vendor selection processes for hardware, telecom, and technology services - defining requirements, soliciting bids, evaluating proposals, and presenting recommendations to the CTO & CFO
• Manage day-to-day vendor relationships and performance across hardware, carrier, MSP, and service providers; hold vendors accountable to SLAs and contract terms
• Administer cellular service plans and connected device programs: activations, transfers, renewals, plan changes, usage review
• Track licensing, subscriptions, and renewals; support monthly allocation of technology and telecom costs across business units and properties; reconcile invoices and surface savings
• Support audit and compliance efforts with the CTO: insurance questionnaires, investor/lender diligence, access reviews
• Support new community openings, office expansions, and location technology projects
• Administer and monitor site network equipment under CTO standards; verify backup, remote access, and continuity processes are working
• Identify recurring problems and repetitive manual work and propose improvements

Requirements

Knowledge and Experience:

• Bachelor's or Master's degree in Information Technology, Computer Science, MIS, Business, or a related technical field; recent graduates of technical master's programs are strongly encouraged to apply, or equivalent of 5- 10 years of related experience
• Working knowledge of business computers, mobile devices, and workplace technology, including hardware troubleshooting, upgrades, and imaging
• Foundational understanding of networking concepts - IP addressing, DNS, DHCP, wireless - and interest in developing site-level connectivity troubleshooting skills
• Foundational understanding of security hygiene: access control, MFA, patching, least privilege, phishing awareness
• Interest in developing vendor management and sourcing skills - comparing proposals, negotiating terms, and evaluating total cost of ownership for technology purchases
• Strong intellectual curiosity and genuine interest in learning how the business operates - not just the technology, but why decisions are made the way they are
• Eagerness to be mentored directly by the CTO and to grow from tactical execution into higher-level operations and strategy responsibility over time
• Comfortable being early in career - humble, coachable, and motivated to prove yourself rather than arrive with a fixed playbook
• Strong organization and follow-through; closes loops without reminders
• Patient, approachable, calm-under-pressure interpersonal manner; able to explain technology clearly to all levels
• Valid driver's license, reliable transportation, and ability to travel approximately 30%
• Ability to lift and move computer/network equipment up to 50 pounds, with or without reasonable accommodation

What we can offer you

• Great benefits- We offer comprehensive health and wellness benefits tailored to meet your needs. Choose from two medical plan options, including a company-funded HSA plan with 100% premium coverage for employees. We also provide subsidized options for additional family members, as well as dental and vision plan choices. Other benefits include paid time off, paid volunteer time, and company-paid holidays, a 401(k) match, employer-paid Life and AD&D insurance, and educational reimbursement to support your growth.
• A job that challenges you- Middleburg strives for excellence in knowledge, service, and integrity. Excellence in knowledge means that Middleburg recruits and trains top-notch Team Members who are experts in their field and who continue to improve their industry knowledge. Team Members work together to provide excellent customer service that exceeds customers' expectations.
• Great Culture- We embrace a culture of responsible leadership at all levels of our organization that encourages initiative to advance our mission and vision. We honor the dignity of all people, embrace differences, value new ideas, demonstrate empathy, and strive to promote a caring and supportive environment for all. Our team is building a better world, one community at a time.

Who is Middleburg Communities?

At Middleburg Communities, we share a vision for greater value creation through community impact. Our success is rooted in a genuine desire to serve our local communities in thoughtful and holistic ways. By enhancing the lives of others, we contribute positively to neighborhoods and maximize real returns for our partners.

Middleburg is a fully integrated real estate investment, development, and construction firm focused on rental housing in high-growth markets across the southeastern United States. Since 2004, the company has acquired and developed over 22,000 apartment units, executing approximately $3 billion in transactions, and is one of the most active developers and builders of rental housing in the nation with approximately $1 billion in recurring annual development value.

Middleburg Communities is an equal-opportunity employer committed to diversity and inclusion. We welcome qualified applicants from a variety of backgrounds inclusive of their race, color, religion, sexual orientation, gender, gender identity, expression or orientation, genetic information, national origin, age, disability, or status as a disabled or Vietnam-era veteran.