Business Services Recruiting Coordinator

Latham & Watkins LLP; New York; On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Healthcare insurance

401k plan

Paid holidays

PTO 23 days first year

Job summary

Latham & Watkins LLP is seeking a Business Services Recruiting Coordinator in New York to support end-to-end recruitment activities. The role coordinates interview logistics, reviews candidate materials, and organizes meetings with internal stakeholders while assisting with all phases of the recruiting process in a hybrid environment.

You will manage candidate correspondence, set up interviews and assessments, create agendas and meeting notes, and help with job descriptions and candidate

Qualifications

• Experience in recruiting, staffing, or administrative support (minimum 1 year)
• Experience coordinating global processes or cross-functional workflows is preferred
• Bachelor’s degree is preferred but not required

Responsibilities

• Coordinate interview logistics with candidates, hiring managers, and vendors
• Review candidate materials and schedule interviews and assessments
• Organize meetings (discovery, intake, calibration) and produce agendas and summary notes
• Provide administrative support across recruiting lifecycle, including job description administration and candidate trackers
• Assist with Behavioral Based Interview proposals and related communications
• Protect confidential information and maintain data integrity

Skills

Interpersonal skills

Communication

Attention to detail

Professionalism

Education

High school diploma

Tools

HireVue

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Business Services Recruiting Coordinatoris an integral part of Latham’s Business Services Recruiting (BSR) team and will be responsible for providing administrative support related to all recruitment activities including, but not limited to coordinating interview logistics, reviewing candidate materials and video interviews, and organizing and attending meetings with internal stakeholders, while assisting with all phases of the recruiting process, including managing candidate correspondence and setting up interviews and assessments. This role will be located in our New York office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Managing interview logistics with candidates, hiring managers, and vendors proactively, displaying strong attention to detail, working proactively to overcome operational and scheduling challenges, and communicating effectively with relevant parties at all times
• Communicating with candidates via email and telephone to organize interview preparation calls, confirm interview logistics, and reach out as required throughout the recruiting process
• Organizing operationally-required meetings (discovery, intake, calibration, and others) with hiring managers and other stakeholders, and producing agendas and meeting summary notes for the entirety of the recruiting life-cycle
• Providing other administrative support during the recruiting life-cycle as required, including, but not limited to, job description administration, the production of candidate trackers, HireVue creation and administration, and other tasks
• Producing Behavioral Based Interview (BBI) proposals in collaboration with BSR colleagues and distributing them to relevant stakeholders
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Exhibit well-developed and professional interpersonal skills as well as the ability to interact effectively with people at all organizational levels of the firm
• Possess excellent communication skills
• Demonstrate high attention to detail

And have:

• A high school diploma or an equivalent, preferably a bachelor’s degree
• A minimum of one (1) year of experience in recruiting, staffing, or in an administrative role
• A minimum of one (1) year of experience in global process coordination, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Pay Range

USD $75,000.00 - USD $90,000.00 /Yr.