Business Services Manager

Village of Northbrook; Northbrook (IL); Hybrid; USD 99,000 - 131,000; Full time

Benefits offered by this job

Medical Coverage, PPO or HMO

Prescription Coverage

Vision Coverage

Flexible Spending Accounts

Life Insurance

Job summary

The Village of Northbrook is seeking a highly organized Business Services Manager to support the Police Department’s budgeting, financial analysis, purchasing, payroll, contracts, grants, procurement, administrative operations, and process improvement.

This role collaborates with Police leadership, the Finance Department, other Village departments, vendors, and community stakeholders to ensure resources are managed effectively and departmental operations run efficiently.

Qualifications

• Public administration, finance, budgeting, or accounting knowledge required.
• Supervisory experience preferred.
• Professional certifications in related fields preferred but not required.

Responsibilities

• Coordinate departmental operating and capital budgets, reporting and forecasting.
• Oversee purchasing, procurement documentation, and vendor relations.
• Administer payroll functions and supervise Administrative Clerk.
• Support capital improvement planning, grants, and contract administration.
• Draft resolutions, review policies, and prepare materials for Village Board.

Skills

Budgeting

Financial analysis

Procurement

Payroll

Contract management

Leadership

Education

Bachelor's degree in public administration, business, finance, accounting, or related field

Job description

Job Opportunities

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Hiring Range:$100,000 - $120,000 - Depending on Qualifications

FLSA Status:Exempt | Full-Time

Deadline for Application

Open until filled with first review of resumes starting August 26, 2026.

The Village of Northbrook is seeking a highly organized, analytical, and collaborative Business Services Manager to support the business and administrative operations of our Police Department.

This is a key professional-level position with broad responsibility for budgeting, financial analysis, purchasing, payroll, contracts, grants, procurement, administrative operations, and process improvement. The Business Services Manager works closely with Police Department leadership, the Finance Department, other Village departments, vendors, governmental agencies, and community stakeholders to ensure resources are managed effectively and departmental operations run efficiently.

Key Responsibilities

Financial Management & Budgeting

• Coordinate the development, administration, monitoring, and reporting of departmental operating and capital budgets.
• Assist department leadership with budget preparation, forecasting, financial planning, and long-range financial goals.
• Analyze financial information and prepare monthly, quarterly, and annual reports, including explanations of significant revenue and expenditure variances.
• Review financial transactions and account activity for accuracy, compliance, and alignment with approved budgets.
• Support year-end closing, audits, reconciliations, journal entries, account analysis, and required financial documentation.

Purchasing, Procurement & Contracts

• Oversee departmental purchasing activities, including purchase orders, purchase requests, invoices, procurement documentation, and vendor communications.
• Coordinate RFPs, bid processes, proposal evaluations, contract administration, and vendor relationships.
• Ensure purchasing activities comply with Village policies, procedures, applicable regulations, and approved budgets.
• Build and maintain effective relationships with vendors and service providers while promoting responsible stewardship of public resources.

Payroll & Administrative Operations

• Administer departmental payroll functions, including timesheet review, payroll submissions, reporting, and coordination with the Finance Department.
• Supervise the Department's Administrative Clerk.
• Provide administrative support to Police Department leadership through research, analysis, report preparation, project coordination, policy review, and implementation of operational initiatives.
• Coordinate internal service functions involving facilities, equipment, technology, service requests, and vendors.
• Maintain accurate records, documentation, and administrative systems supporting departmental operations and public accountability.

Strategic & Operational Support

• Identify opportunities to improve administrative processes, procedures, and systems.
• Assist with capital improvement planning, grant applications and administration, and special projects.
• Review contracts, proposals, policies, ordinances, and administrative documents and prepare summaries and recommendations for leadership.
• Coordinate with Village departments, governmental agencies, elected officials, vendors, contractors, and members of the public.
• Support public information, communications, records requests, and community inquiries as assigned.
• Administer Drug Forfeiture accounting and reporting, petty cash, canteen inventory, and supply management.
• Oversee designated Police software and administrative systems, including parking citations, scheduling, uniform and equipment purchasing, and alarm permitting.
• Draft resolutions, edit ordinances, create forms, and prepare materials for review and presentation to the Village Board.
• Perform other duties as assigned as the needs of the Village and Police Department evolve.

Must haves for the ideal candidate include

Education

Bachelor's degree from an accredited college or university in public administration, business administration, finance, accounting, management, or a related field.

Experience

A minimum of three (3) years of progressively responsible full-time experience in municipal government, public administration, finance, budgeting, accounting, procurement, or related administrative operations is preferred. At least one (1) year of supervisory experience is preferred.

An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.

Professional certifications in finance, accounting, public administration, procurement, municipal management, or a related field are preferred but not required.

License

Must possess a valid State of Illinois Class D driver's license.

Benefits

• Medical Coverage, PPO or HMO
• Prescription Coverage
• Vision Coverage
• Flexible Spending Accounts
• Life Insurance (Basic Term & Voluntary)
• Short- and Long-Term Disability (IMRF)
• 457 Plan / Defined Contribution Plan
• Roth IRA
• Paid Holidays, Personal Days, Vacation, Sick Time
• Matching Paid Parental Leave
• Tuition Reimbursement
• Professional Membership Dues Reimbursement

Range of the Position/ Grade

$98,978 - $130,694 | Grade 320

Equal Opportunity Employer Statement

The Village of Northbrook is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, or any other characteristic protected by law. We are dedicated to fostering an inclusive environment that values diversity and equal opportunities for all employees and applicants.