Business Services Center Representative

Kids for the Future; Tulsa (OK); On-site; USD 20,000 - 29,000; Full time

Job summary

Kids for the Future in Tulsa, OK is seeking a receptionist/clerical associate to manage front desk duties and data entry with attention to scheduling, reminders, and patient communication.

The role requires a high school diploma and at least two years in a similar setting, plus strong multi-tasking and independence. Prior call-center experience is preferred, and a penchant for precise documentation and coordination with clinicians is essential.

Qualifications

• Requires a High School Diploma or equivalent and at least two (2) years’ experience in a previous receptionist/clerical position.
• Must be able to perform in data entry and possess knowledge of Windows and Microsoft Applications.
• Previous call center experience preferred.
• Must have proven experience in multi-tasking, prioritizing and possess the ability to work independently.
• An expectation of core competencies in relation to individuals with co-occurring disorders.

Responsibilities

• Answers incoming telephone calls and assists callers by answering questions, scheduling/rescheduling appointments, and transferring calls when appropriate.
• Follows protocols in scheduling appointments.
• Schedules crisis center discharge appointments.
• Notifies clinicians via email of scheduled appointments.
• Opens new consumer charts.
• Makes outgoing telephone calls for appointment reminders and rescheduling appointments.
• Makes outgoing telephone calls to let consumers know their medications are ready for pickup.
• Documents each outgoing phone call as outlined in protocol.
• May help at front reception desk when needed for coverage.
• Understands and promotes our Certified Community Behavioral Health Clinic (CCBHC) concept by providing or supporting community-based mental and substance use disorder services; advancing integration of behavioral health with physical health care; assimilating and utilizing evidence-based practices on a more consistent basis; and promoting improved access to high quality care.
• Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.
• Participates in staff meetings.
• Must be willing and able to perform all job-related travel normally associated with this position.
• Regular and predictable attendance is an essential job requirement.
• Must meet “satisfactory” expectations at any scheduled job performance evaluation.
• Quality of work will be evaluated through training, skill, or special purpose.

Skills

Data entry

Windows

Microsoft Office

Call center experience

Multi-tasking

Independent work

Co-occurring disorders knowledge

Education

High School Diploma

Job description

• Location 6128 East 38th Street,Tulsa, OK, 74135,United States
• Base Pay $18.00 / Hour
• Job Category Business Services
• Employee Type FT Non-Exempt
• Required Degree High school

Employees assigned to positions in this class are placed under supervision where the work assignments are well detailed and well prescribed by the supervisor. The Department Head for this position is the Chief Clinical Officer. This position is immediately supervised by the Business Services Center Manager.

EDUCATION AND EXPERIENCE:

Requires a High School Diploma or equivalent and at least two (2) years’ experience in a previous receptionist/clerical position. Must be able to perform in data entry and possess knowledge of Windows and Microsoft Applications. Previous call center experience preferred. Must have proven experience in multi-tasking, prioritizing and possess the ability to work independently.
An expectation of core competencies in relation to individuals with co-occurring disorders.

JOB DUTIES AND RESPONSIBILITIES:

• Answers incoming telephone calls and assists callers by answering questions, scheduling/rescheduling appointments, and transferring calls when appropriate.
• Follows protocols in scheduling appointments.
• Schedules crisis center discharge appointments.
• Notifies clinicians via email of scheduled appointments.
• Opens new consumer charts.
• Makes outgoing telephone calls for appointment reminders and rescheduling appointments.
• Makes outgoing telephone calls to let consumers know their medications are ready for pickup.
• Documents each outgoing phone call as outlined in protocol.
• May help at front reception desk when needed for coverage.
• Understands and promotes our Certified Community Behavioral Health Clinic (CCBHC) concept by providing or supporting community-based mental and substance use disorder services; advancing integration of behavioral health with physical health care; assimilating and utilizing evidence-based practices on a more consistent basis; and promoting improved access to high
  quality care.
• Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.
• Participates in staff meetings.
• Must be willing and able to perform all job-related travel normally associated with this position.
• Regular and predictable attendance is an essential job requirement.
• Must meet “satisfactory” expectations at any scheduled job performance evaluation.
• Quality of work will be evaluated through training, skill, or special purpose.

Must be competent and adequate.Must perform the specific job duties as listed above to meet position expectations.