Business Services Analyst (4754C), UC Police, #89830

University of California Berkeley; Berkeley (CA); Vor Ort; USD 55.000 - 61.000; Vollzeit

Zusammenfassung

University of California, Berkeley is seeking a Business Services Analyst (4754C) to provide professional financial and business services support within UCPD’s Business Services Unit. You will handle day-to-day financial operations across purchasing, accounts payable, reimbursements, travel, recharge billing, deposits, and reporting.

The role requires processing transactions, maintaining audit-ready records, and ensuring compliance with University policies.

Qualifikationen

• Bachelor's degree or equivalent experience in a related area.
• Experience with financial processes and internal controls.
• Ability to handle multi-source information accurately.

Aufgaben

• Purchasing, accounts payable and BluCard transactions; process and verify documentation.
• Process travel, reimbursements, direct bills, and employee payments with proper approvals.
• Prepare event invoices, recharge journals, deposits, and related reconcilations.
• Monitor vendor activity, ledgers, and financial reporting; escalate issues as needed.
• Support MOUs, recharge services, and campus financial workflows.
• Provide customer service and assist with audits and process improvements.

Kenntnisse

Finance processes

Data management

Analytics

Communication

Organization

Teamwork

Internal controls

Customer service

Ausbildung

Bachelor's degree or equivalent

Tools

BearBuy

BluCard

Excel

Jobbeschreibung

Business Services Analyst (4754C), UC Police, #89830

At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and MacArthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond. Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The University of California Police Department (UCPD) provides a full range of law enforcement, public safety, crime prevention, and community support services in support of the academic and public service missions of the University of California, Berkeley. UCPD serves a diverse campus community of students, faculty, staff, and visitors and provides services within the unique environment of an urban research university.

In addition to traditional law enforcement services, UCPD supports a variety of proactive education, outreach, crime prevention, emergency response, and safety programs. The department is committed to providing professional, high quality service with sensitivity to the needs and concerns of the University community.

The Business Services Unit supports UCPD operations through financial administration and related business services, including purchasing, accounts payable and receivable, reimbursements, travel, recharge billing, deposits, reconciliations, contracts and MOUs, financial monitoring, and customer service.

Position Summary

The Business Services Analyst provides professional financial and business services support to the UCPD Business Services Unit and helps ensure departmental financial transactions are accurate, timely, compliant, and properly documented. The position supports day-to-day financial operations across purchasing, accounts payable and receivable, reimbursements, travel, recharge billing, deposits, reconciliations, MOU and contract administration, financial monitoring, and customer service.

The position independently researches and resolves financial and transactional issues of moderate scope and complexity within established University policies and procedures, maintains accurate and audit-ready financial records, and identifies issues requiring correction or escalation. By providing consistent transaction processing, reconciliation, monitoring, and customer support, the position helps maintain effective internal controls and supports the efficient financial administration of UCPD operations.

As part of a public safety department, the position may be required, at the discretion of department management and based on operational needs, to work occasional overtime or outside of regularly scheduled hours, including evenings and weekends. Such assignments may include support for home football games, demonstrations, major campus events, emergencies, or other significant departmental activities.

Application Review Date

The First Review Date for this job is: 11/18/2026.

Responsibilities

Purchasing, Accounts Payable, and BluCard Transactions - 30%

• Reviews and processes purchasing, accounts payable, BluCard, and vendor-payment requests of moderate scope and complexity. Creates BearBuy requisitions; verifies chartstrings, business purpose, approvals, receipts, receiving records, and supporting documentation; researches documentation, vendor, payment, and policy issues; and determines appropriate action within established guidelines. Serves as a primary processor for the BSU shared inbox on assigned days and supports departmental cardholders. Escalates covered services, purchases with an anticipated total value of $100,000 or more, policy exceptions, and material concerns to the Business Services Manager.

Reimbursements, Travel, Direct Bills, and Employee Payments - 15%

• Reviews and processes travel, entertainment, relocation, direct-bill, registration, and other reimbursement or employee-payment requests. Applies University policies, verifies allowability and approvals, researches eligibility and documentation issues, coordinates routine corrections, and maintains complete supporting records.

Accounts Receivable, Event and False-Alarm Recharges, and Deposits - 15%

• Reviews event records, approved rates, chartstrings, dispatch data, and supporting documentation to prepare event invoices, recharge journals, false-alarm billing, and deposits. Reconciles billing and deposit information, researches discrepancies, obtains missing information, and maintains complete audit-ready records.

Financial Monitoring, Reconciliation, and Reporting - 15%

• Performs assigned vendor, fleet charge, card-program, ledger, and limited-activity fund reconciliations. Researches unexpected activity, missing documentation, delayed transactions, and posting discrepancies; prepares summaries of findings and recommended corrective actions; and identifies potential compliance or internal-control concerns for escalation to the Business Services Manager when appropriate.

MOU, Recharge, Contract, and Campus Support - 15%

• Supports administration of departmental MOUs and recharge services. Maintains documentation and signature trackers, obtains chartstrings and supporting information, follows up on outstanding items, assists with monthly billing and payment tracking, monitors deadlines and deliverables, and prepares status information for the Business Services Manager. Collaborates with the FSA3 as a departmental subject-matter resource when appropriate.

Customer Service, Audit Support, Procedures, and Process Improvement - 10%

• Serves as a resource to departmental staff, campus partners, and vendors regarding established financial procedures, documentation requirements, and transaction status. Maintains desk manuals and workflow documentation, supports audits and financial reviews, evaluates recurring problems, and recommends improvements to accuracy, timeliness, customer service, and internal controls.

Required Qualifications

• Working knowledge of financial processes, policies and procedures.
• Strong knowledge of financial data management and reporting systems.
• Proficiency in spreadsheet and database software used for financial analysis, reconciliation, tracking, and reporting.
• Strong analytical and problem-solving skills, including the ability to review information from multiple sources, identify discrepancies, evaluate relevant factors, and determine appropriate action within established guidelines.
• Strong interpersonal, customer service, verbal and written communication skills, with the ability to explain financial procedures and documentation requirements clearly to departmental staff, campus partners, and vendors.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines in a high-volume environment.
• Sound judgment and decision-making skills, including the ability to recognize matters requiring escalation to the Business Services Manager.
• Ability to function effectively as a member of a team and adapt to changing priorities.
• Intermediate knowledge and understanding of internal-control practices and their impact on protecting University resources.

Preferred Qualifications

• Working knowledge of University financial systems and purchasing, travel, reimbursement, recharge, or cashiering practices.
• Skills to provide procedural guidance or coaching to staff regarding established financial processes and requirements.

Education / Training

• Bachelor's degree in related area and / or equivalent experience / training

Licenses / Certifications

• Must maintain valid CA DL and clean DMV record.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $40.23 - $44.40 (steps 7.0 - 12.0).

• This is a non-exempt, bi-weekly paid position.
• This is a full-time (40 hours/week) Career position eligible for UC benefits.

Driving Required

Required to hold a valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Other Information

• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

“Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.