Business Project Manager, Specialist

Vanguard; Scottsdale (AZ); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Vanguard is seeking an experienced Project Manager to lead client projects and defined workstreams through the full lifecycle, ensuring timely delivery and quality outcomes. You will develop plans, monitor timelines and budgets, and align objectives with client priorities.

You will communicate status clearly to clients and senior management, motivate teams, and drive initiatives across the implementation program while supporting sales efforts when appropriate.

Qualifications

• Minimum of two years related work experience.
• One year of managing a project and one year of Financial Services or function-specific experience preferred.
• Undergraduate degree or equivalent combination of training and experience.

Responsibilities

• Leads client projects or defined workstreams through full project lifecycle, accountable for execution and quality.
• Develops, implements, and monitors project plans, timelines, budgets, and deliverables.
• Aligns objectives with department strategy and client priorities.
• Monitors performance, identifies risks, issues, dependencies, and recommends actions.
• Communicates status and updates clearly to clients and senior managers.
• Provides direction and motivation to project teams and delegates effectively.
• Represents Vanguard in meetings and supports sales efforts.
• Champions initiatives and supports long-term retirement plan strategy.
• Participates in special projects.

Job description

Leads projects or components of projects and owns project plans to drive completion of day-to-day project goals.

Core Responsibilities

• Leads client projects or defined workstreams throughout the full project lifecycle, from strategy development and requirements planning through testing, execution, and transition, and is accountable for effective execution and quality project management.
• Develops, implements, and monitors project plans, timelines, task schedules, milestones, budgets, deliverables, and required activities using established project management methodologies, tools, and best practices.
• Aligns project objectives with department strategy, business needs, and client priorities by contributing expertise, applying lessons learned, and identifying best practices and common obstacles.
• Monitors and analyzes project performance against plan; identifies and documents risks, issues, and dependencies; and recommends and implements viable alternatives or corrective actions when objectives are at risk.
• Communicates project status, performance, risks, issues, decisions, and updates clearly and regularly to clients, project teams, business partners, leaders, and senior managers.
• Provides direction and motivation to project teams; delegates work effectively; builds commitment to shared outcomes; holds self and teammates accountable; and supports peer development to strengthen performance and career growth.
• Consults directly with internal and external clients to ensure projects are completed accurately and on time, influences key decision-makers on plan design changes, automated workflows, risk mitigation, and long-term retirement plan strategy.
• Represents Vanguard in on-site and off-site meetings with prospective and current clients, explains conversion processes and procedures, and supports sales efforts as appropriate.
• Provides leadership among peers, advocates for change and the Implementation Services business plan, advances short- and long-range department priorities, challenges the status quo constructively, champions key business initiatives, and gains senior manager support.
• Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of two years related work experience. One year of managing a project and one year of Financial Services or function-specific experience preferred.
• Undergraduate degree or equivalent combination of training and experience.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long‑term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in‑person learning, collaboration, and connection. We believe our mission‑driven and highly collaborative culture is a critical enabler to support long‑term client outcomes and enrich the employee experience.