Business - Project Administrator

Henderson Engineers; Denver (CO); On-site; USD 45,000 - 60,000; Full time

Job summary

Henderson Engineers in Denver, CO is seeking a Project Coordinator to support Project Managers by organizing schedules, deliverables, documentation, and communication. This role serves as an entry point into project management while building foundational knowledge of engineering design, construction practices, and project delivery processes.

You will shadow project managers, coordinate meetings, track plans and budgets, and help ensure client needs and quality standards are met.

Responsibilities

• Supports project execution and coordination with increasing independence under the direction of the Project Manager.
• Assists in the development of project proposals and contract coordination to build foundational knowledge of scope, fee, and delivery planning.
• Coordinates the development and tracking of project deliverables.
• Assists in the scheduling and assignment of tasks to internal team members.
• Organizes, attends, and documents project meetings with attention to follow-through and accountability.
• Supports internal and external project communication to ensure consistent information sharing across stakeholders.
• Maintains and monitors project plans, schedules, work hours, budgets, and expenditures.
• Actively shadows Project Managers to build skills in communication, coordination, influence, and professional judgment.

Job description

At Henderson, We're About More Than Just Buildings

We're about the people, experiences, and longevity of a building. We're a company of problem-solvers and innovators known for our technical excellence and ability to provide come up with out-of-the-box solutions when it comes to design and construction. We love the process of bringing buildings to life - and keeping them in shape long after the doors open.

As an ESOP, each of our employee-owners are an essential part of our mission to lead the industry in innovation, sustainability, and client experience. With a vision to build a better world, Team Henderson has a people-first culture and diverse portfolio of world-class facilities.

It's What We Do

We provide total building system design and construction services across multiple high-growth markets throughout the country for industry leaders. You'll get to use your talent to work on projects for some of the biggest names in mission-critical, higher education, sports, healthcare, grocery, restaurant, and retail within the sectors we serve in business, community, grocery, health, retail, and venue.

It's How We're Different

We're about more than just buildings. We're about you. You, and the hundreds of passionate employee-owners who make us who we are. We've always been committed to providing an inclusive workplace where people can bring their full self to work and helps people reach their full potential - both as professionals and individuals. Together, we provide dream-up innovative solutions for our clients industry-wide problems, design and construct spaces that become landmarks, and toast the good life at our happy hours. Take a peek into what makes us different here: https://youtu.be/AIt17t_uJ-A?si=oSMy5zQeUcb_faE3

Position Summary

Project Coordinators support Project Managers in organizing and executing projects by managing schedules, deliverables, documentation, and communication. While not responsible for leading projects, they are expected to develop a project management mindset-actively learning how projects are structured, tracked, and delivered. This role serves as an entry point into project management while building foundational knowledge of engineering design, construction practices, and project delivery processes.

Essential Job Functions & Accountabilities

Project Management

• Supports project execution and coordination with increasing independence under the direction of the Project Manager.
• Assists in the development of project proposals and contract coordination to build foundational knowledge of scope, fee, and delivery planning.
• Coordinates the development and tracking of project deliverables.
• Assists in the scheduling and assignment of tasks to internal team members.
• Organizes, attends, and documents project meetings with attention to follow-through and accountability.
• Supports internal and external project communication to ensure consistent information sharing across stakeholders.
• Maintains and monitors project plans, schedules, work hours, budgets, and expenditures.
• Actively shadows Project Managers to build skills in communication, coordination, influence, and professional judgment.

Program Management

• Supports fee development, project setup and scoping practices for program projects.
• Assists in coordinating client service and communication across designated program efforts.

Quality

• Assists with communicating and coordinating project quality expectations.
• Helps maintain project quality documentation and supports the quality review process.
• Identifies project-related issues and proactively works with the Project Manager to support resolution.

Client Experience

• Serves as a secondary point of contact on select project tasks.
• Partners with the Project Manager to ensure client needs and perspectives are considered in project execution.
• Supports resolution of project-related issues and coordinates responses to client inquiries.
• Assists Project Managers with client relationship maintenance and business development efforts as requested.

Core Competencies

Communication

• Keeps others informed conveying information clearly and with an appropriate level of detail
• Listens attentively to others and takes an interest in what they have to say
• Responds openly to others encouraging honest, productive communication

Integrity

• Demonstrates consideration for the opinions, perspectives, and experiences others
• Takes responsibility for personal actions and delivers on commitments
• Aims to understand how actions impact others

Quality Orientation

• Takes steps to ensure