Business Process Sr. Specialist

Icann; Los Angeles (CA); Remote; USD 75,000 - 120,000; Full time

Job summary

Icann seeks a diligent Business Process Analyst to analyze and design business processes, ensuring alignment with contracts, policies, and organizational goals. You will collaborate with engineering, IT, and business teams to establish best practices and governance for tools, workflows, and training.

International exposure is valued as you evolve processes across time zones. Responsibilities include analyzing source materials, designing processes, and producing reports for leadership, with a

Qualifications

• Bachelor's Degree required, preferably in a relevant field of study.
• Minimum of 5 years of experience in financial services, technology, or other complex industry.
• Minimum of 3 years of work experience in business process analysis and design.
• Prior international experience preferred.

Responsibilities

• Understand source materials such as contracts, policies, service requirements, and existing process documentation.
• Understand strategic approach to business process design and evolution.
• Support development and use of tools and training within governance models.
• Collaboratively design processes aligned with ICANN's mission and legal frameworks.
• Plan and execute change management before process implementation.
• Monitor process effectiveness and evolve approaches with teams.
• Develop reports and presentations for all levels of the organization.
• Provide visibility to proven solutions and reusable designs.
• Operate pre-defined processes and manage process cases as required.
• Perform other duties as assigned.

Skills

Process design

Detail-oriented

Analytical thinking

Flowchart tools

Applicant tracking systems

CRM/help desk systems

Appian experience

Smartsheet

Interpersonal skills

Cross-functional collaboration

Time zone collaboration

Deliverables

Self-initiative

AI tools usage

MS Office & G Suite

Domain name industry knowledge

Education

Bachelor's Degree

Tools

Lucidchart

MS Visio

Smartsheet

Appian

Microsoft Office

G Suite

Job description

Job Summary:

Develop a comprehensive understanding of the requirements for new or existing business processes, establish best practices which will guide either new or evolved designs for processes and procedures. Collaborate with engineering and information technology resources to support the development of requirements for tools and systems that support operations for a team or teams. Work closely with business teams to ensure proposed process designs are consistent with established requirements and the workflow is in line with the scope of the team.

Key Responsibilities & Duties:

• - Using experience and business knowledge, understand source materials such as contracts, policies, service requirements, existing process/procedure documentation, and/or related documentation and information
• - Understand the strategic approach to business process design and evolution
• - Work within established governance model and framework to support the development and use of tools and training as appropriate
• - Collaboratively develop and design processes that are consistent with ICANN's mission, vision, legal frameworks, and typical practices within the organization
• - Ensure any needed change management efforts are determined, designed, planned, and executed appropriately prior to process implementation
• - Monitor effectiveness of processes and proactively engage with teams to evolve approaches, mechanisms, tools, and processes
• - Develop appropriate reports and presentations to all levels of the organization
• - Provide internal visibility to proven solutions to encourage the reuse of effective designs and approaches
• - Ability to operate pre-defined processes and manage process cases, as required
• - Other duties as assigned or requested

Required Knowledge, Skills, and Abilities (KSAs): (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

• - Experience with process design and development and process improvement implementation.
• - Detail-oriented with the ability to double-check own work.
• - Superlative analysis, listening comprehension, problem solving, and process design skills.
• - Experience with the development of process flowcharts and the use of flowchart tools (e.g., Lucidchart, MS Visio) required.
• - Experience with applicant tracking systems, CRMs and/or help desk/ticketing systems is required. Appian experience preferred.
• - Experience with project management or work collaboration tools (e.g., Smartsheet) desired. Knowledge of project management frameworks and concepts a plus.
• - Excellent interpersonal skills and ability to interact professionally with a diverse group, including applicants, teammates, subject matter experts, managers, and executives.
• - Educate stakeholders on processes and/or the roles and responsibilities of own team.
• - Provide guidance to other team members, as needed.
• - Ability to comfortably maneuver within a cross-functional environment and engage in discussions.
• - Ability to work with international teams across time zones and with different cultures.
• - Ability to explain and produce widely understandable deliverables.
• - High self-initiative with the ability to work well in a fast-paced environment.
• - Highly adaptable to new technologies, organizational and procedural changes.
• - Knowledge of the domain name industry and concepts is a plus.
• - Proficient in the use of Microsoft Office and G Suite.
• - Strong learning capabilities.
• - Demonstrated proficiency in using generative AI (e.g., ChatGPT) and other AI-enabled internal tools responsibly to support research, analysis, productivity, communication, and routine work activities, including verifying AI-generated output for accuracy, and following company policies regarding confidentiality, data privacy, and information security.

Education and Experience Requirements:

• - Bachelor's Degree required, preferably in a relevant field of study

Experience :

• - Minimum of 5 years of experience in financial services, technology, or other complex industry
• - Minimum of 3 years of work experience in business process analysis and design
• - Prior international experience preferred

Languages:

• - Fluency, both written and spoken, in English is required
• - ICANN is a global organization that values diversity; preference will be given to candidates with demonstrated skills in additional languages besides English

Working Conditions & Physical Requirements:

• - Work is performed in a normal office environment with limited privacy and some exposure to background noise
• - While performing the duties of this job, the employee is frequently required to stand and walk. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands and arms to reach, handle or feel. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
• - The employee may occasionally lift and/or move up to 25 pounds
• - Willingness and ability to travel globally as needed
• - Work location is remote in DC or Los Angeles