Business Operations Support Specialist

CertaSite; Indianapolis (IN); Vor Ort; USD 42.000 - 56.000; Vollzeit

Benefits dieser Stelle

Comprehensive medical plan options

401K with company match

Generous paid time off

Growth opportunities

Zusammenfassung

CertaSite is expanding its operations team and seeks a Business Operations Support Specialist to streamline administrative and operational tasks. The role focuses on coordinating, documenting, and supporting corporate processes to improve efficiency and consistency.

You will assist with communications, data entry, and cross-functional projects while contributing to a growing, mission-driven organization focused on safety and customer service.

Qualifikationen

• 2+ years of administrative/operations support experience.
• Strong organizational skills with ability to manage multiple tasks and meet deadlines.
• High attention to detail in data entry and record maintenance.
• Strong written and verbal communication with a customer-focused approach.
• Proficiency in Microsoft Office and quick learner of new tools.
• Ability to work independently and with teams in a fast-paced environment.

Aufgaben

• Provide day-to-day administrative and operational support to Corporate Operations.
• Handle incoming calls and route to appropriate team members.
• Prepare and distribute monthly service letters.
• Manage live chat inquiries and ensure positive customer experience.
• Assist with coordination and documentation for cross-functional projects.
• Support implementation and training of new systems and processes.

Kenntnisse

Administrative support

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Team collaboration

Tools

Data entry

Jobbeschreibung

CertaSite is a fast-growing fire and life safety company. Fire and life safety is our passion. It’s all we think about. We leverage our hard-earned expertise to give people peace of mind, confidence, and more time to pursue their core businesses. Since 2018, we have grown from 4 to 24 markets serving over 30,000 customers throughout the Midwest.

As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day and for an opportunity to make a huge impact and grow with a mission-driven company focused on the customer, we hope you will consider this amazing opportunity.

Our Mission: To protect and provide a meaningful impact to as many lives as possible

Our Vision: Delivering the most dependable and simplified life safety solution on the planet

Our Values:

Passionate – Relentless pursuit to be great, not just good enough. And we have fun doing it.

Impactful – Our work makes a real difference in the world. We literally save lives, but that’s just the beginning.

Innovative – We believe there is always a better way. We don’t stop until we find it.

Genuine – We do what we say, and we mean it.

ROLE OVERVIEW

The?Business Operations Support Specialist?provides administrative and operational support to the Corporate Operations team to help drive efficiency, consistency, and execution across key business processes. This role supports day-to-day operations through coordination, communication, documentation, and general administrative assistance. The position plays an important part in maintaining organized workflows, supporting cross-functional initiatives, and contributing to the overall effectiveness of corporate operations.

WHAT YOU WILL BE DOING

• Provide day‑to‑day administrative and operational support to the Corporate Operations team and Corporate Operations Managers.
• Answer incoming calls routed through CertaSite’s main phone queues, providing professional assistance and accurately transferring callers to the appropriate team member or department.
• Prepare and distribute monthly service letters in a timely and accurate manner.
• Manage and respond to company live chat inquiries, routing questions as needed and ensuring a positive customer experience.
• Support departmental and cross‑functional projects by assisting with coordination, follow‑up, documentation, and task completion.
• Assist with implementation, training, and ongoing support of new systems, tools, and operational processes.
• Manage and finalize lost business accounts, ensuring records are accurate, complete, and properly closed out.
• Maintain organized records, files, and documentation to support operational consistency and compliance.
• Collaborate with internal teams to support workflow efficiency and timely completion of operational tasks.
• Enter and maintain acquisition‑related data across internal systems and records.
• Perform other administrative and operational duties as assigned to support business needs.

QUALIFICATIONS

• 2+ years of experience in an administrative, operations support, customer service, or related role preferred.
• Strong organizational skills with the ability to manage multiple tasks, prioritize work, and meet deadlines.
• High attention to detail and accuracy in data entry, documentation, and record maintenance.
• Strong written and verbal communication skills with a professional and customer‑focused approach.
• Proficiency in Microsoft Office Suite and the ability to learn new systems, tools, and processes quickly.
• Ability to work independently and collaboratively across teams in a fast‑paced environment.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Available for occasional business travel, which may include nights and weekends

COMPANY PERKS

• Work at a mission‑driven company, focused on people
• Comprehensive medical plan options, including dental and vision
• 401K plan with company match
• Generous paid time off, paid holidays, and paid paternity leave
• This is a unique opportunity to join a great team at a company that is quickly growing and evolving. Significant potential for growth.