Business Operations Specialist - Active Security Clearance Required

Lawrence Livermore National Laboratory; Mercury (NV); On-site; USD 68,000 - 96,000; Full time

Benefits offered by this job

Flexible schedules

Relocation assistance

Education reimbursement program

Job summary

Lawrence Livermore National Laboratory (LLNL) is seeking a Business Operations Specialist for the Joint Laboratory Office-Nevada (JLON). The role focuses on comprehensive administrative support, coordinating with LLNL and partner agencies, managing calendars, travel, and reporting for senior leadership at the Nevada facilities in North Las Vegas and NNSS in Mercury.

Responsibilities include data extraction for reports, maintaining records, and ensuring security and policy compliance.

Qualifications

• Active DOE Q-level or Top-Secret clearance required at time of hire (or equivalent).
• Experience coordinating administrative processes in a multidisciplinary environment.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) and capable of producing detailed reports and presentations.
• Strong organizational skills with the ability to manage multiple deadlines in a high-pressure setting.
• Excellent written and verbal communication with internal and external stakeholders.

Responsibilities

• Serve as administrative point of contact for JLON programs and projects and support workforce, operations, organization, and business needs.
• Coordinate daily operations across LLNL, LANL, MSTS, and NNSA teams for seamless collaboration.
• Manage calendars, travel, expense reports, and procurement for senior managers.
• Extract and compile data for organizational charts, reports, budgets, and PowerPoint presentations.
• Maintain records and ensure compliance with DOE/NNSA policies and security requirements.

Skills

Strong organizational skills

Written and verbal communication

Independent and collaborative work

Problem solving

Education

Associate degree in a business-related field

Tools

Microsoft Office Suite

Job description

Company Description

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Job Description

We have openings for a Business Operations Specialist to work at the Joint Laboratory Office-Nevada (JLON). You will perform a full range of administrative and business operations duties, including sensitive administrative support, supporting JLON programs, projects, managers, Laboratory personnel, and visitors at the Nevada Support Facility in North Las Vegas, Nevada, and the Nevada National Security Site (NNSS), located in Mercury, Nevada, approximately 60 miles north of Las Vegas, Nevada. You will rotate between work locations as needed to support JLON. These positions will be in the Administration Division within the Operations and Business Directorate and is matrixed to the Strategic Deterrence Directorate.

These positions require full-time on-site presence due to the nature of the work.

These positions will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You Will

• Serve as one of the administrative point of contacts for JLON programs and projects, providing administrativesupport for workforce, operational, organizational, and business requirements.
• Deliver administrative support to the JLON management team, coordinating daily operations across LLNL, LANL, MSTS, and NNSA teams to ensure seamless collaboration and efficiency.
• Manage schedules, calendars, meeting arrangements, travel coordination, expense reporting, and procurement of office supplies and equipment for senior-level managers.
• Extract, analyze, and compile data to create organizational charts, reports, tables, tracking systems, budget spreadsheets, and PowerPoint presentations for management use.
• Draft, proofread, format, and finalize sensitive correspondence, itineraries, reports, presentations, budget documents, and other administrative materials.
• Coordinate electronic and physical records management, ensuring compliance with organizational policies and regulatory standards.
• Maintain classified matter protection and control, including the secure handling, storage, and transmission of classified materials in accordance with DOE/NNSA guidelines.
• Represent JLON management in interactions with internal and external stakeholders, maintaining professionalism, discretion, and tact when handling sensitive or confidential matters.
• Maintain databases, spreadsheets, and tracking systems to monitor action items, required due dates, and pending activities.
• Support office space management, visits and tours, administrative processes, and compliance with safety and security requirements.
• Solve administrativeand sensitive problems, interpret policy, formulate recommendations, and establish procedures to ensure organizational and programmatic deliverables are met.
• Perform other duties as assigned.

Additional job responsibilities at the A01.2 Level

• Research, analyze, recommend, and implement improvements to internal administrative procedures and systems supporting JLON operations.
• Serve as a point of contact regarding administrative requests and represent JLON management on administrative and personnel matters.
• Participate in business, workforce, operational, and strategic planning activities relating to compliance, personnel, and operations.
• Coordinate and oversee assigned administrative processes, including visits and tours, office space, budgets, records, and related activities.
• Lead projects to assess, establish, and improve administrative policies, procedures, and systems.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Demonstrated experience coordinating multifacetedadministrative processes and supporting business operations within a multidisciplinary environment.
• Experience representing management to diverse internal and external contacts and communicating management direction.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with the ability to prepare detailed reports, presentations, spreadsheets, and data visualizations.
• Strong organizational skills, including the ability to prioritize and coordinate multiple concurrent work activities, meet tight deadlines, and adapt to frequent interruptions in a high-pressure environment.
• Exceptional written and verbal communication skills, with the ability to draft professional documents, present information clearly, and interact effectively with all levels of management and external stakeholders.
• Proven ability to coordinate, manage senior-level calendars, resolve scheduling conflicts, and communicate changes promptly and effectively.
• High attention to detail, accuracy, discretion, and mature judgment when handling sensitive and confidential information.
• Proven analytical and problem-solving skills, including the ability to anticipate, identify, and resolve complex issues.
• Ability to work independently and collaboratively within a multidisciplinary team, demonstrating flexibility, initiative, and sound judgment.
• Eligibility to obtain Classified Matter Protection and Control (CMPC) certification and serve as a Classified Administrative Specialist.

Additional qualifications at the A01.2 Level

• Experience identifying and analyzing opportunities for improvement and solving problems strategically.
• Experience participating in or leading administrative and operational work activities.
• Knowledge of personnel administration principles, policies, and procedures.
• Knowledge of human resources compliance requirements, including FLSA, ADA, and EEO.
• Experience coordinating administrative personnel support activities, work assignments, training, performance activities, or related staff-support functions.
• Experience handling classified documents and knowledge of DOE/NNSA guidelines for classified document management and computer security protocols.

Qualifications We Desire

• Familiarity with Strategic Deterrence, LLNL policies and procedures, and operational frameworks.
• Knowledge of LLNL administrative software and platforms.
• Experience working with classified documents and serving, or qualifying to serve, as a Classified Administrative Specialist.
• Associate degree in a business-related field or an equivalent combination of education and significant related experience.

Pay Range

$68,454 - $96,443 Annually

$68,454 - $83,844 Annually for the A01.1 level

$78,801 - $96,443 Annually for the A01.2 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026Best Places to Work by Glassdoor!
• FlexibleBenefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visithttps://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile deviceyou must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.