Business Operations Specialist

WSP USA; Tampa (FL); Vor Ort; USD 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Medical, dental, vision coverage

Disability insurance

Life insurance

Retirement savings plan

Zusammenfassung

WSP USA in Tampa, FL seeks a Business Operations Specialist to partner with Transportation & Infrastructure leadership. You will drive commercial performance and operational efficiency through client rate negotiations, audit-package coordination, and portfolio analysis, supporting project managers and business leaders.

You will coach teams on negotiation practices, staffing strategy, and cross-functional collaboration to improve margins and compliance, while advancing fleet utilization and cost

Qualifikationen

• Bachelor’s degree or equivalent experience.
• 5 years of relevant experience.
• Experience supporting contract or rate negotiations, proposal development, client coordination, business operations, or related commercial functions.
• Strong organizational skills to manage multiple priorities and deadlines.
• Excellent written and verbal communication for working with managers, clients, and partners.

Aufgaben

• Lead rate negotiations with key clients, primarily FDOT, including planning, strategy, analyses, and approvals.
• Prepare and coordinate audit packages, overhead documentation, payroll records, and rate schedules for contract negotiations.
• Coach project managers on negotiation strategy and team formation to maximize margins.
• Coordinate pursuit documentation for transportation infrastructure contracts and continuing services agreements.
• Maintain staffing matrices, resumes, certifications, and credentials for project pursuits.
• Manage FDOT pre-qualification records, certification requests, and contract compliance requirements.
• Collaborate with staff, managers, executives, subconsultants to gather and deliver pursuit and compliance information on schedule.

Kenntnisse

Negotiation

Client coordination

Pursuit support

Process development

Cross-functional coordination

Financial analysis

Ausbildung

Bachelor’s degree

Tools

Microsoft Excel

Microsoft 365 Copilot

Jobbeschreibung

WSP is seeking a Business Operations Specialist!

This role will sit out of Tampa, FL.

This Opportunity

This role will support Transportation & Infrastructure (T&I) leadership in advancing commercial performance, operational efficiency, and strategic initiatives. This highly collaborative role serves as a trusted partner to project managers and business leaders, with primary responsibility for client rate negotiations, pursuit and audit-package coordination, stakeholder engagement, and fleet portfolio analysis. The position combines commercial judgment, detailed execution, and cross-functional coordination to improve margin outcomes, strengthen compliance, and support sound operational decision-making.

Your Impact

In this role, you will lead and coordinate high-value operational activities that directly influence project profitability, client relationships, and business performance. You will shape negotiation strategies for key clients, including the Florida Department of Transportation (FDOT); prepare and coordinate the supporting audit and compliance documentation; and coach project managers on negotiation practices, staffing strategy, and team composition to help maximize margin. You will also support T&I leadership in launching new initiatives and building stakeholder alignment across the business. In addition, you will advance the T&I fleet strategy through portfolio analysis, identification of unused or unbilled vehicles, resolution of client-billability gaps, and improvements to fleet utilization and cost allocation.

Key Responsibilities:

• Lead and facilitate rate negotiations with key clients, primarily FDOT, including negotiation planning, rate strategy, supporting analysis, and coordination of required approvals and documentation.

• Prepare and coordinate audit packages, overhead documentation, payroll records, operating-margin justifications, lower-tier certifications, rate schedules, and other financial compliance materials required for contract negotiations and fee proposals.

• Coach project managers on negotiation strategy, client expectations, and the strategic formation of project teams to strengthen competitiveness and maximize project margin.

• Coordinate the preparation, assembly, review, and submission of proposal and pursuit documentation for transportation infrastructure contracts and continuing services agreements.

• Develop and maintain staffing matrices, organizational charts, personnel qualification packages, resumes, certifications, and employee credentials for project pursuits.

• Manage FDOT pre-qualification records, certification requests, insurance documentation, and contract compliance requirements.

• Coordinate with technical staff, project managers, executives, subconsultants, and external partners to gather, validate, and deliver pursuit, negotiation, and compliance information on schedule.

• Support fee proposal development by collecting and validating labor classifications, staffing information, audit data, and rate schedules.

• Maintain accurate records related to employee qualifications, certifications, Construction Training Qualification Program (CTQP) credentials, resumes, and staffing resources used in project pursuits.

• Track deadlines and support multiple concurrent pursuits across transportation planning, construction engineering and inspection (CEI), infrastructure hardening, materials testing, and transportation statistics contracts.

• Support T&I leadership in developing and implementing new operational initiatives, coordinating cross-functional participation, and building stakeholder understanding and buy-in across the business.

• Support the T&I fleet strategy through portfolio analysis, vehicle chargeability reviews, fleet billing inquiries, asset tracking, chargeability reconciliations, and identification of unused or unbilled vehicles.

• Partner with project managers and corporate fleet teams to address client-billability gaps, resolve vehicle-related operational issues, and improve fleet utilization, policy compliance, and cost allocation.

• Educate project managers and employees on policies and procedures related to vehicle assignments, driver authorizations, vehicle billing, and fleet asset requests.

Who You Are

You are an experienced operations professional with a strong background in contract and rate negotiation, client coordination, pursuit support, and process development. You bring a commercially focused perspective and understand how project management, contracts, risk, staffing decisions, and project-level financial performance align with broader business objectives. You are collaborative, analytical, detail-oriented, and confident working across functions in fast-paced, complex delivery environments.

Required Qualifications:

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• 5 years of relevant experience
• Demonstrated experience supporting contract or rate negotiations, proposal development, client coordination, business operations, or a related commercial function.
• Strong organizational skills and the ability to manage multiple concurrent priorities, deadlines, and stakeholders.
• Strong written and verbal communication skills, with the judgment and professionalism required to work effectively with project managers, business leaders, clients, and external partners.

Preferred Skillsets/Qualifications:

• Experience working with public-sector transportation clients, particularly FDOT, or within transportation infrastructure consulting.
• Experience working with owners, developers, general contractors, consultants, or commercial advisory teams.
• Advanced proficiency in Microsoft Excel and Microsoft 365 Copilot.
• Experience developing and reviewing RFQs, SOQs, RFPs, proposals, contract-related documents, and client correspondence.
• Experience developing and implementing negotiation, pricing, or contract strategies.
• Experience preparing audit support, rate documentation, financial compliance materials, or fee proposals.
• Strong analytical skills, including the ability to evaluate operational portfolios, identify utilization or billing gaps, and translate findings into practical actions.
• Professional presence and a customer-service mindset when interacting with clients, consultants, leadership, and stakeholders.
• Ability to work collaboratively within a multidisciplinary team while maintaining ownership and accountability for assigned work.

LI-MC1

About WSP

WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.