Business Operations Manager

Mediation and Restorative Services; Blaine (MN); Hybrid; USD 58,000 - 65,000; Full time

Job summary

An established industry player is seeking a Business Operations Manager to oversee financial management and reporting. This role is crucial for ensuring the organization remains financially sound and compliant with regulations. The ideal candidate will collaborate closely with leadership to manage budgets, monitor cash flow, and oversee grant financials. With a commitment to community healing and conflict resolution, this position offers a unique opportunity to make a meaningful impact while working in a supportive environment. If you have a passion for nonprofit finance and a desire to contribute to a noble mission, we encourage you to apply.

Qualifications

• 3-5 years of experience in nonprofit financial management.
• Strong knowledge of GAAP and FASB standards.
• Ability to communicate complex financial information.

Responsibilities

• Oversee financial management, accounting, and reporting.
• Manage budgeting process and monitor cash flow.
• Ensure compliance with nonprofit accounting standards.

Skills

Nonprofit Financial Management

Budgeting

Financial Reporting

Grant Management

Analytical Skills

Problem-Solving

Communication Skills

Attention to Detail

Education

Bachelor’s degree in Accounting, Finance, or Business Administration

Master’s degree or CPA designation

Tools

QuickBooks

Microsoft Excel

Job description

6 days ago Be among the first 25 applicants

Mediation and Restorative Services provided pay range

This range is provided by Mediation and Restorative Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$58,000.00/yr - $65,000.00/yr

Company Description

Since 1987, Mediation and Restorative Services (MARS), a 501(c)(3) agency, has been aiding families, neighborhoods, schools, landlords, tenants, businesses, and consumers in managing and resolving conflicts through education and conflict resolution services. Our professionally trained and supervised volunteer mediators help individuals and communities resolve problems and disputes using alternative dispute resolution methods.

Role Description

The Business Operations Manager for Mediation and Restorative Services (MARS) will play a key role in overseeing the financial management, accounting, and financial reporting of MARS. This position will work closely with the Executive Director, program managers, and the board of directors to ensure that MARS remains financially sound and compliant with both organizational and funding partner requirements. The Finance Manager will be responsible for managing the budgeting process, monitoring cash flow, overseeing grant-related financials, and maintaining accurate and transparent financial records to support MARS' mission of fostering conflict resolution, restorative justice, and community healing.

Key Responsibilities:

• Develop and manage the annual operating and programmatic budgets in collaboration with the Executive Director and program staff.
• Prepare and present regular financial reports to the Executive Director, Board of Directors, and other key stakeholders, ensuring clarity and understanding of financial status.
• Track and report on funding sources, ensuring that budget expenditures align with grant terms and organizational goals.
• Accounting & Recordkeeping:
• Oversee the day-to-day financial operations, including managing accounts payable/receivable, payroll, and bank reconciliations.
• Ensure compliance with nonprofit accounting standards, including the preparation of monthly, quarterly, and annual financial statements.
• Monitor all financial transactions for accuracy and transparency, adhering to GAAP (Generally Accepted Accounting Principles) and FASB (Financial Accounting Standards Board) standards.
• Grant Financial Management:
• Oversee the financial management of grants, ensuring compliance with grant agreements, proper tracking of funds, and timely reporting to funders.
• Work with program managers to prepare and submit detailed financial reports to grantors and funding agencies, including documentation of grant expenses and outcomes.
• Support the Executive Director in preparing grant applications by providing financial information, budget projections, and financial justification for funding requests.
• Cash Flow & Financial Planning:
• Ensure proper cash flow management to meet operational and programmatic needs, including maintaining accurate cash flow forecasts.
• Collaborate with the Executive Director and program managers to monitor and manage restricted and unrestricted funds, ensuring alignment with strategic goals.
• Internal Controls & Compliance:
• Implement and maintain effective internal controls to safeguard MARS' financial assets and prevent fraud or misuse of funds.
• Ensure compliance with all federal, state, and local regulations governing nonprofit organizations, including filing IRS Form 990, and other necessary reports.
• Support the annual audit process by preparing necessary documentation and working closely with external auditors.
• Budgeting & Forecasting:
• Lead the budgeting process by working closely with leadership and staff to project future programmatic needs, ensuring adequate funding for ongoing and new initiatives.
• Monitor and forecast expenditures and revenue streams, ensuring that financial goals are met, and financial risk is minimized.
• Collaborate with program directors and staff to align financial planning with program goals, especially in the context of mediation and restorative justice initiatives.
• Provide training and support to program staff on financial matters, including budget tracking, reporting, and financial compliance.

Qualifications:

• Education:
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is required. A Master’s degree or CPA designation is a plus.
• Experience:
• At least 3-5 years of experience in nonprofit financial management, preferably with experience in social services, restorative justice, or community-based programs.
• Demonstrated experience with budgeting, financial forecasting, and reporting in a nonprofit setting.
• Strong knowledge of nonprofit accounting standards (GAAP, FASB) and IRS compliance, particularly for 501(c)(3) organizations.
• Experience in managing grants, including restricted and unrestricted funds, and reporting to funding agencies.
• Strong analytical, problem-solving, and financial management skills.
• Proficiency in accounting software (e.g., QuickBooks, etc.) and advanced Excel skills.
• Exceptional organizational and time-management skills with an ability to meet deadlines and manage multiple priorities.
• Ability to communicate complex financial information in a clear and accessible manner to non-financial stakeholders.
• Strong attention to detail and accuracy in all financial transactions and reports.
• Commitment to MARS' mission to provide accessible, affordable mediation and restoration practices to underserved populations to help them resolve their own conflict, repair harm and engender safe, healing communities.

Working Conditions:

• This position is based at MARS' office in Blaine, MN. Hybrid remote work available.
• Occasional evening or weekend hours may be required for meeting organizations, and special events as necessary.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

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