Business Operations Associate

CarMax; Tulsa (OK); On-site; USD 30,000 - 40,000; Full time

Job summary

A leading automotive retailer in Tulsa is seeking a Business Operations Associate to deliver exceptional customer service and assist in sales and appraisal processes. This role involves managing paperwork, mentoring new associates, and providing support in a fast-paced, team-oriented environment. Ideal candidates must have strong multi-tasking abilities and effective communication skills. Flexible hours, including nights and weekends, are required.

Qualifications

• Ability to read, interpret, and transcribe data to maintain accurate records.
• Effective use of word processing and spreadsheet programs.
• Strong communication skills to interact with customers and team members.

Responsibilities

• Provide customer service by greeting and assisting customers.
• Manage paperwork for sales and registration processes.
• Mentor new Business Operations Associates.

Skills

Customer service

Data entry

Multi-tasking

Communication

Basic math

Tools

Microsoft Office

Proprietary systems

Job description

7191 - Tulsa - 9131 S Memorial Dr, Tulsa, Oklahoma, 74133 CarMax, the way your career should be!

Summary:

Provide iconic customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal processes, including alternative delivery transactions. Under general supervision, responsible for cash management, processing and auditing of paperwork associated with sales, and providing iconic customer service by answering questions and handling incoming calls.

Essential Duties and Responsibilities:

• Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines
• Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork processes.
• Seeks win/win solutions for the customer and partners appropriately
• Accurately processes paperwork associated with retail/wholesale automobile sales and appraisal purchases including daily reporting, records management, coordinating with banks for financial information, obtaining required signatures and information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
• Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention.
• Processes paperwork affiliated with state titling and registration agencies. This may include submitting paperwork necessary to title and/or register a vehicle for a customer after the sale.
• Mentor new Business Operations Associates, as well as train other store departments on Business Office processes and procedures
• Administrative responsibilities may include, but are not limited to: copying, filing, reconciliation of dealer plates, effective data entry in Microsoft applications as well as proprietary systems
• Answers multi-line phone system, responds to callers’ needs and direct calls as appropriate.

Qualifications:

• Read, interpret and transcribe data in order to maintain accurate records
• Use resources and partnership to balance the needs of the customer and the business
• Understand numeric filing system
• Effective use of word processing, spreadsheet and other programs, displaying intermediate PC skills
• Multi-task in a high energy, fast-pace team oriented work environment
• Lift objects that weigh as much as 15-20 lbs
• Speak and listen effectively in dealing with both internal and external customers, in person and over the phone
• Complete CarMax provided training on the functional areas of the Business Office, allowing for cross-training and full coverage of Business Office activities
• Develop partnerships with other departments inside and outside of the store in order to provide iconic customer service

Working Conditions:

• Pleasant but noisy office environment
• May require walking or standing for extended periods of time
• Flexible work hours with shifts that include nights, weekends, and holidays.
• Wears CarMax clothing (acquired through the company) at all times while working in the store

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.