Business Operations Analyst

Jobtailor; San Diego (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in San Diego is seeking an experienced administrative professional to support senior leadership and ensure compliant handling of sensitive information. The role involves maintaining records, coordinating activities across multiple stakeholders, and producing professional documents.

Candidates should have solid experience with government-style procedures, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• At least two years of relevant administrative experience.
• Six years of relevant experience in lieu of a bachelor’s degree.
• Strong written and oral communication skills.
• Proficiency in English and Microsoft Office Suite.
• Ability to handle CUI and classified material per DCSA policies.
• Strong organizational and multitasking abilities.
• Experience supporting senior executives or government agencies.
• Familiarity with DCSA policies and investigative support functions.

Responsibilities

• Maintain physical/electronic files and records per DCSA Manuals 00-04 Vol. 1 & 2.
• Track suspense actions, program metrics, training requirements, and personnel records.
• Support onboarding/offboarding, travel cards, rosters, credentials, equipment assignments, and retirements.
• Apply office policies and procedures; provide desk/phone coverage and administrative support for leadership.
• Draft, proof, and finalize reports, memoranda, newsletters, presentations, and official correspondence.
• Manage incoming/outgoing documents, ensuring accuracy, compliance, and timeliness.
• Prepare and process time/attendance reports, travel arrangements, DTS submissions, and budget inputs.
• Manage office supply inventories, property records, mail services, and equipment maintenance.

Skills

Written communication

Oral communication

Microsoft Office

CUI handling

Organizational skills

Multitasking

Executive support

Stakeholder coordination

Job description

Responsibilities

• Maintain physical/electronic files and records per DCSA Manuals 00-04 Vol. 1 & 2.
• Track suspense actions, program metrics, training requirements, and personnel records.
• Support onboarding/offboarding, travel cards, rosters, credentials, equipment assignments, and retirements.
• Apply office policies and procedures; provide desk/phone coverage and administrative support for leadership.
• Draft, proof, and finalize reports, memoranda, newsletters, presentations, and official correspondence.
• Manage incoming/outgoing documents, ensuring accuracy, compliance, and timeliness.
• Prepare and process time/attendance reports, travel arrangements, DTS submissions, and budget inputs.
• Manage office supply inventories, property records, mail services, and equipment maintenance.

Requirements

• At least two (2) years of relevant administrative, program, or office support experience.
• 6 years of relevant administrative, program, or office support experience in lieu of a bachelor’s degree.
• Strong written and oral communication skills.
• Proficiency in English and Microsoft Office Suite.
• Ability to handle Controlled Unclassified Information (CUI) and classified material in accordance with DCSA policies.
• Strong organizational and multitasking ability.
• Experience supporting senior executives or government agencies.
• Familiarity with DCSA policies, investigative support functions, and automated task systems.
• Ability to coordinate across multiple stakeholders and manage sensitive information.