Operations and Workplace Coordinator

Lightmill; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Growth & Leadership Opportunities

Paid holidays & Flexible time off

Meals provided

401(k) plan

Job summary

Lightmill is seeking an Operations Generalist to run and scale the day-to-day operations of a growing hardware startup in San Francisco. You will work closely with the founders and engineering team, taking ownership of a broad set of operational projects to keep the company organized, safe, and moving quickly.

This hands-on role requires resourcefulness, high ownership, and the ability to juggle multiple priorities across lab, workshop, and office environments as Lightmill scales.

Qualifications

• Strong written and verbal communication.
• High ownership and consistent follow-through.
• Ability to independently manage multiple projects and shifting priorities.
• Resourcefulness and comfort operating without an established playbook.
• Good judgment when handling sensitive, financial, safety, or customer-related matters.
• Comfort working in a hands-on engineering, laboratory, or workshop environment.
• Interest in startups, hardware, manufacturing, or emerging technology.

Responsibilities

• Manage day-to-day office, lab, and workshop operations.
• Purchase equipment, supplies, and services.
• Coordinate vendors, deliveries, maintenance, and facility improvements.
• Maintain an organized, functional, and well-stocked workspace.
• Support employee onboarding, benefits, and internal company processes.
• Coordinate recruiting, interviews, candidate communication, and hiring logistics.
• Plan company events, team offsites, and other internal activities.
• Support facility safety programs, documentation, training, and compliance.
• Coordinate insurance applications, renewals, audits, and broker relationships.
• Interface with customers and pilot partners, including scheduling, communication, shipping, and follow-up.
• Support marketing, branding, events, website updates, and company communications.
• Build lightweight systems and processes that allow the company to operate more efficiently

Skills

Written communication

Verbal communication

Ownership

Project management

Resourcefulness

Judgment in sensitive issues

Hands-on environment

Job description

Lightmill is building a new class of machine tools for manufacturing metal parts. We are an early-stage, engineering-driven startup based in San Francisco, working across lasers, robotics, software, and advanced manufacturing.

About the Role

We are looking for a highly capable Operations Generalist to help run and scale the day-to-day operations of the company. You will work closely with the founders and engineering team, taking ownership of the wide range of operational projects required to keep an early-stage hardware startup organized, safe, and moving quickly. This is a broad, hands-on role for someone who is resourceful, highly organized, and excited to solve unfamiliar problems. The scope will evolve as the company grows.

Responsibilities

• Manage day-to-day office, lab, and workshop operations
• Purchase equipment, supplies, and services
• Coordinate vendors, deliveries, maintenance, and facility improvements
• Maintain an organized, functional, and well-stocked workspace
• Support employee onboarding, benefits, and internal company processes
• Coordinate recruiting, interviews, candidate communication, and hiring logistics
• Plan company events, team offsites, and other internal activities
• Support facility safety programs, documentation, training, and compliance
• Coordinate insurance applications, renewals, audits, and broker relationships
• Interface with customers and pilot partners, including scheduling, communication, shipping, and follow‑up
• Support marketing, branding, events, website updates, and company communications
• Build lightweight systems and processes that allow the company to operate more efficiently

Required Skills

• Strong written and verbal communication
• High ownership and consistent follow-through
• Ability to independently manage multiple projects and shifting priorities
• Resourcefulness and comfort operating without an established playbook
• Good judgment when handling sensitive, financial, safety, or customer‑related matters
• Comfort working in a hands‑on engineering, laboratory, or workshop environment
• Interest in startups, hardware, manufacturing, or emerging technology

Preferred Skills

Prior startup operations experience is helpful but not required. We care more about adaptability, judgment, initiative, and the ability to get things done.

What We Offer:

Full‑time employees are eligible for the following benefits listed below.

• An opportunity to shape the next generation of manufacturing technology
• Growth & Leadership Opportunities; Team members that take initiative are trusted with greater responsibility
• Paid holidays & Flexible time off
• Meals provided
• 401(k) plan

This is a full‑time, in‑person role based at Lightmill's facility in San Francisco.