Business Office Support/Chart Prep

United Surgical Partners International; Spring Ridge (PA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k retirement plan

Paid time off

Job summary

Surgical Institute of Reading is seeking a full-time Business Office Support/Chart Prep to join our team. The role supports patient access, medical records, chart management, scanning, and PAT workflows across locations as needed, ensuring accurate documentation and smooth operations.

Flexibility to float between locations, strong communication, and a patient-centric approach are essential. Prior healthcare experience is preferred, with a high school diploma or GED required.

Qualifications

• High School Diploma or GED required.
• Previous healthcare experience required.
• Strong communication and customer service skills.
• Ability to manage multiple priorities and adapt to changing workflows.
• Demonstrates cooperative work attitude toward and with co-workers, management, patients, visitors, and physicians.
• Must be flexible with hours, adaptable and able to work independently and with a team.

Responsibilities

• Registers patients in accordance with established policies, verifying demographics, insurance, and procedure information.
• Collects co-payments and confirms financial responsibility.
• Greets visitors, manages front desk flow, and maintains waiting areas.
• Answers and routes telephone calls professionally and timely.
• Communicates patient status updates appropriately to families and staff within defined guidelines.
• Maintains, organizes, and audits medical records for accuracy and completion.
• Prepares pre-operative charts and ensures required documentation is complete in advance of procedures.
• Pulls, files, and distributes charts for physicians and clinical staff.
• Sends delinquency notices and monitors chart completion.
• Coordinates acquisition and filing of diagnostic and operative reports.
• Scans post-operative and other documentation into the EHR accurately and timely.
• Verifies patient identifiers and document completeness prior to scanning.
• Indexes and files scanned documents appropriately.
• Identifies and escalates discrepancies in documentation.
• Communicates with patients regarding balances and payment arrangements.
• Conducts insurance eligibility verification and routine claim follow-up inquiries.
• Maintains accurate documentation of patient financial interactions.
• Provides administrative support to PAT and Pre-Call workflows, including coordination of patient information and documentation.
• Facilitates communication between departments to ensure continuity of care processes.
• Identifies missing or incomplete information and escalates to appropriate clinical staff.
• Supports scheduling coordination and documentation readiness as directed.
• Cross-trained to support multiple business office and administrative support functions as needed.
• Provides coverage for staffing gaps, PTO, and workload fluctuations.
• Assists with general clerical duties, front office support, and interdepartmental coordination.
• Maintains strict confidentiality in accordance with HIPAA regulations.
• Demonstrates flexibility and willingness to assist across departments.

Skills

Communication skills

Customer service

Multitasking

Teamwork

Education

High school diploma or GED

Job description

The Surgical Institute of Reading has an immediate need for a full time Business Office Support/Chart Prep to join the team! Welcome to the Surgical Institute of Reading At Surgical Institute of Reading (SIR), we build relationships that create better care. We partner with physicians and healthcare systems to provide first‑class surgical solutions. Our commitment to clinical excellence and operational efficiency allows us to deliver exceptional surgical services that improve patient outcomes. SIR is proud of our inclusive culture—we embrace diversity and value the contributions of every individual. A diverse workforce, combined with an inclusive environment, strengthens our ability to serve diverse patient and physician populations.

Business Office Support at Surgical Institute of Reading

Provides comprehensive cross‑functional administrative support across Business Office functions, including registration, medical records, chart preparation, scanning, collections, and pre‑admission testing (PAT) support activities. This role ensures continuity of operations by flexing between departments and facilities based on organizational need. This role supports both the Surgical Institute of Reading and affiliated Hospital Outpatient Department as directed by Business Office Leadership. This person will float between the other locations and responsibilities as needed.

Patient Access / Registration Support

• Registers patients in accordance with established policies, verifying demographics, insurance, and procedure information
• Collects co‑payments and confirms financial responsibility
• Greets visitors, manages front desk flow, and maintains waiting areas
• Answers and routes telephone calls professionally and timely
• Communicates patient status updates appropriately to families and staff within defined guidelines

Medical Records & Chart Management

• Maintains, organizes, and audits medical records for accuracy and completion
• Prepares pre‑operative charts and ensures required documentation is complete in advance of procedures
• Pulls, files, and distributes charts for physicians and clinical staff
• Sends delinquency notices and monitors chart completion
• Coordinates acquisition and filing of diagnostic and operative reports

Scanning & Document Management

• Scans post‑operative and other documentation into the EHR accurately and timely
• Verifies patient identifiers and document completeness prior to scanning
• Indexes and files scanned documents appropriately
• Identifies and escalates discrepancies in documentation

Patient Financial Services Support

• Communicates with patients regarding balances and payment arrangements
• Conducts insurance eligibility verification and routine claim follow‑up inquiries
• Maintains accurate documentation of patient financial interactions

Pre‑Admission Testing (PAT) Administrative Support

• Provides administrative support to PAT and Pre‑Call workflows, including coordination of patient information and documentation
• Facilitates communication between departments to ensure continuity of care processes
• Identifies missing or incomplete information and escalates to appropriate clinical staff
• Supports scheduling coordination and documentation readiness as directed

General Float Responsibilities

• Cross‑trained to support multiple business office and administrative support functions as needed
• Provides coverage for staffing gaps, PTO, and workload fluctuations
• Assists with general clerical duties, front office support, and interdepartmental coordination
• Maintains strict confidentiality in accordance with HIPAA regulations
• Demonstrates flexibility and willingness to assist across departments

Qualifications

• High School Diploma or GED required
• Previous healthcare experience required
• Strong communication and customer service skills
• Ability to manage multiple priorities and adapt to changing workflows
• Demonstrates cooperative work attitude toward and with co‑workers, management, patients, visitors, and physicians
• Must be flexible with hours, adaptable and able to work independently and with a team.

Benefits

USPI offers the following benefits, subject to employment status:

• Medical, dental, vision, disability, and life insurance
• Paid time off (vacation & sick leave) – Starting PTO accrual is 15 days per year.
• 401k retirement plan
• Paid holidays
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, AD&D, auto & home insurance.

Who We Are

At USPI, we create relationships that create better care. We partner with physicians and health care systems to provide first class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

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