Business Office Specialist Hospice

AMEDISYS HOME HEALTH; Woburn (MA); On-site; USD 40,000 - 43,000; Full time

Job summary

Amedisys Home Health in Woburn, MA is seeking a detail-oriented office clerk to support billing and clerical tasks. You will input patient data, maintain medical records, answer multi-line phones, and help ensure accurate, timely processing of paperwork.

The role emphasizes data entry accuracy, file organization, and coordination with clinical and billing staff. Experience with EMR systems and Medicaid or funding source tracking is a plus.

Qualifications

• High school diploma or equivalent.
• 2+ years general office experience with data entry or word processing.
• Working knowledge of office practices and procedures.
• Strong computer and data-entry/software skills.
• Preferred knowledge of medical terminology.

Responsibilities

• Inputs patient visit data from paper to billing system for accurate billing and payroll.
• Inputs client data into HomeCare HomeBase with accuracy for admissions and recertifications.
• Maintains tracking for physician orders to ensure billing compliance.
• Notifies operations when documentation is delinquent and distributes records.
• Prints and distributes admission/client information to staff as needed.
• Pulls medical records and prints claims for billing review each cycle.
• Assists with checking billing frequencies and orders for each period.
• Assembles admission packets, discharge packets, and post-hospital packets.
• Maintains and imports new admission charts to EMR.
• Maintains security and filing of patient records in EMR.
• Performs clerical audits on discharged charts per policy.
• Tracks Medicaid and funding source records and orders.
• Verifies Medicaid authorizations, approvals, and visits as directed.
• Assists with payor follow-ups as needed.
• Maintains inventory of office and medical supplies.
• Schedules patient visits and handles standard office duties.

Skills

Data entry

Word processing

Software skills

Education

High school diploma or equivalent

Tools

HomeCare HomeBase

EMR systems

Job description

Overview

Pay: $29.00 - $31.00/hr

Responsible for performance of various clerical and billing duties including but not limited to accurate data input, maintenance of patient medical records, answering multi-line office phones.

Responsibilities

• Inputs patient visit data from paper visit verification into the billing system to ensure accurate and timely billing and payroll processes.
• Input/generation of client data into HomeCare HomeBase with attention to detail and high level of accuracy for admissions and recertifications.
• Maintains tracking system for physicians' orders to maintain compliance in the billing processes.
• Notifies Director of Operations or designee as needed when documentation is delinquent from staff.
• Copies and distributes completed admission and patient information and all signed orders to appropriate staff.
• Responsible for pulling medical records and printing claims for billing review each billing cycle.
• Assists with checking of billing frequencies and orders every billing period.
• Assembles and organizes forms for admission packets, discharge packets, and post-hospital admission packets.
• Assembles new admission charts to import to EMR.
• Maintains security of patient records in locked files.
• Maintains filing of medical records, physicians' orders, lab reports, progress notes, and clinical notes on active and discharged patients in EMR.
• Conducts clerical audit on discharged charts and processes according to company policy.
• Tracks and maintains log of Medicaid and funding source records and orders.
• Performs verification and ongoing monitoring of Medicaid authorizations, approvals, and visits as directed.
• Assists the Clinical Manager or designee with payor follow-ups, as needed.
• Maintains office and medical supply inventory.
• Maintains ongoing scheduling of patient visits.
• Performs general office duties including, but not limited to, answering the telephones, greeting visitors, and handling the incoming/outgoing mail.
• Performs other duties as assigned.

Qualifications

Required-

• High school diploma or equivalent.
• Two (2+) years' general office experience, with one (1+) of those years having experience data entry or word processing functions.
• Working knowledge of office practices and procedures.
• Strong computer/data entry and software skills.

Preferred

• Knowledge of medical terminology.

Amedisys is an equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition or carrier status or any other legally protected characteristic.