Business Office Manager

Cedarhurst Living; Wichita (KS); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Long-term disability coverage

401(k) with company match

GROW Points rewards system

Skechers shoe discounts

Early paycheck access

Job summary

Cedarhurst Living in Wichita, KS seeks a Business Office Manager to support the Executive Director, manage financial and HR duties, and serve as the primary contact for billing and onboarding. You will collaborate with department heads to serve residents and families while ensuring compliant operations.

The role requires strong accounting/HR skills, experience in a senior living setting, and proficiency with Microsoft Office and EHR systems. Equal opportunity employer.

Qualifications

• High School diploma or equivalent with 2-4 years of related experience.
• Bachelor’s degree in business administration, finance, healthcare administration, or a related field is preferred.
• CPR or BLS certification preferred.
• Experience in a similar role, preferably within a senior living community or healthcare setting.
• Understanding of basic accounting, billing, accounts receivable, and financial reporting.
• Proficiency in Microsoft Office and HR or EHR systems.

Responsibilities

• Oversee the business office functions, including marketing support, tours, and community events.
• Plan and implement strategies for efficient operation of the community.
• Prepare financial and operational reports regularly for leadership.
• Serve as principal receptionist and handle incoming inquiries as needed.
• Perform management duties in the absence of the Executive Director.
• Manage HR tasks: ATS, onboarding, training, and workers' compensation reporting.
• Maintain payroll data submission accuracy with HR.
• Reconcile credit card transactions and code receipts.
• Submit change requests to Home Office as resident billing and activity occur.
• Track and bill resident accounts for one-time charges in the PM system.
• Act as primary contact for residents and families on billing, contracts, payments, and inquiries.
• Assist at residents/POAs with LTC insurance submissions.
• Maintain accurate and compliant resident and employee files.
• Order office supplies as needed.
• Ensure effective communication between staff and residents' families about care and wellbeing.
• Collaborate with management; resolve conflicts and take initiative as needed.

Education

High School diploma or equivalent

Bachelor's degree in business administration, finance, healthcare administration, or a related field

Tools

Microsoft Office (Outlook, Excel, Word)

Electronic health record systems

HR-related systems

Job description

Description

Position: Business Office Manager

About Cedarhurst:

Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. With a commitment to excellence and innovation, Cedarhurst creates vibrant environments where seniors can thrive and enjoy a fulfilling lifestyle.

Why Work for Cedarhurst:

• At Cedarhurst, our core values guide how we work together and how we care for those we serve. We expect every team member to be passionate, trustworthy, empathetic, positive, respectful, and approachable. Being part of Cedarhurst means making a meaningful difference every day.
• We believe our team is our greatest strength. That’s why we invest in comprehensive training, as well as opportunities for both personal and professional growth. We’re committed to promoting from within and supporting team members who want to build their careers with us.
• Cedarhurst offers a competitive benefits package, including medical insurance, life insurance, long-term disability coverage, and a 401(k) plan with company match (after one year of service) for eligible employees.
• At Cedarhurst, we go beyond the standard benefits program to recognize and support our team. Along with comprehensive benefits, we offer GROW Points—a unique rewards system that celebrates your hard work and dedication. You’ll also enjoy perks like exclusive Skechers shoe discounts, early paycheck access, and more!

Position Summary:

The Business Office Manager, reporting directly to the Executive Director, plays a key role within the community and organization. This position is responsible for supporting the Executive Director and collaborating with other department heads to serve residents and their families, while also serving as the point of contact for community employees with questions or concerns. In addition, the Business Office Manager manages the financial and human resource duties within the community and functions as the primary contact for billing and onboarding processes.

Essential Functions:

• Manage the functions of the business office, including assisting with marketing activities, conducting tours, and participating in community events.
• Participate in planning and implementing strategies established for the efficient and effective operation of the community.
• Prepare financial and operational reports on a regular basis (monthly or weekly) to provide insights to the Executive Director or Home Office.
• Serve as principal telephone and office receptionist, as necessary.
• Perform management duties in the absence of the Executive Director
• Manage HR tasks, including applicant tracking system (ATS) management, onboarding, training, and reporting workers' compensation claims, ensuring compliance with state regulations and internal policies.
• Maintain employee timecards and ensure accurate and timely submission of payroll data to Human Resources.
• Reconcile credit card transactions, including coding receipts and providing relevant transaction information.
• Submit change requests to Home Office timely as resident billing and activity occur, providing comprehensive supporting documentation.
• Track and bill resident accounts for one-time charges in the property management system.
• Act as the primary point of contact for residents and their families handling billing, contract questions, payment issues and other business-related inquiries, delivering excellent customer service and support.
• Assist at residents/POAs request with submissions of invoices to LTC insurance.
• Manage and maintain accurate and compliant resident and employee files.
• Order office supplies as needed.
• Ensure effective communication is being utilized by community staff with the residents’ families concerning residents’ care, encompassing their physical, personal, and emotional wellbeing.
• Work well with others and take direction from management, as well as taking initiative with the capability to engage in conflict intervention and resolution for residents, families, employees, and others as needed.
• Other duties as assigned.

Qualifications:

• High School diploma or equivalent required with 2-4 years of related experience required.
• Bachelor’s degree in business administration, finance, healthcare administration, or a related field is preferred.
• CPR or BLS certification preferred.
• Experience in a similar role, preferably within a senior living community or healthcare setting preferred.
• Understanding of basic accounting and financial management, with experience in billing, accounts receivable, credit card reconciliation, and financial reporting.
• Demonstrated proficiency in common digital tools and applications, including Microsoft Office programs (Outlook, Excel, Word), web-based platforms, electronic health record systems, and any HR-related systems as applicable.

Working Conditions:

• This position may need to walk or stand for extended periods and move throughout the community, resident apartments, and other areas of the community.
• While performing the duties of this job, the employee may occasionally be required to stoop, kneel, crouch, or crawl, as well as climb or balance.
• While performing the duties of this job, the employee is required to communicate effectively and identify/interpret written information.
• This position may need to lift up to fifty (50) pounds independently, and up to 200 pounds with assistance.
• Individuals in this position are required to follow all infection prevention and control protocols, including the use of personal protective equipment (PPE) when necessary, to ensure the health and safety of residents, staff, and visitors.
• This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment.
• Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning to enhance their skills and knowledge.

We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.?

Cedarhurst considers the health and safety of its residents, family members, and team members as its highest priorities. All offers of employment are contingent upon the successful completion of a background check and drug screening, participation in required health assessments (such as TB testing or physical evaluations), and the use of designated personal protective equipment (PPE) as required by company policy and applicable law.?