BUSINESS OFFICE MANAGER

PMG OPCO - CLEBURNE LLC; Cleburne (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Voluntary life insurance

Short-term disability

Cancer/Critical Illness coverage

Employee referral bonus

Daily pay

Tuition reimbursement

Paid time off

Job summary

Priority Management Group, LLC is seeking an experienced Office Manager to lead the business office at Ridgeview Rehabilitation and Skilled Nursing in Cleburne, TX. The role focuses on financial operations, billing coordination, and regulatory compliance to support patient care services.

You will supervise accounts receivable, resident funds and reports, while collaborating with the administrator and billing teams to ensure accuracy and timeliness of payments.

Qualifications

• Associate degree in Business or Accounting with relevant work experience preferred.
• Strong communication skills to interact with residents, families, staff and vendors.
• Knowledge of local, state and federal guidelines and regulations.

Responsibilities

• Oversee business office operations in accordance with applicable guidelines and administrator direction.
• Coordinate with Central Billing Office on insurance payments including Medicare and Medicaid.
• Maintain logs and reports for resident funds, census and accounts.
• Manage accounts receivable/payable, resident trust funds and other duties.
• Ensure timely reporting and accuracy of financial transactions and compliance.

Skills

Communication skills

Regulatory knowledge

Education

Associate degree in Business or Accounting

Job description

Job DetailsJob Location: Ridgeview Rehabilitation and Skilled Nursing - Cleburne, TX 76033Job Shift: DayBusiness Office Manager

Come join an amazing team!

Our care teams are true caregivers. They serve patients with dedication and compassion and are the heart of our patients’ care and recovery. Whether providing direct care or operational support, Priority Management seeks people who share our commitment to providing excellent care to our patients and residents. Our patients are our passion and we invite you to join our team!

Responsibilities

Responsible for the overall management of business office activities in accordance with current applicable federal, state, and local standard guidelines and regulations, and as directed by the administrator. Responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts.

Principal Responsibilities

• Manages all business functions including but not limited to accounts receivable, accounts payable, resident trust funds and other assigned duties.
• Ensures the financial systems are accurate, efficient, and in accordance with professional accounting practices and governmental regulations.
• Manages insurance payments of Medicare, Medicaid, private insurance, HMOs and hospice billing; verifies payor source; posting payments to various systems; ensures critical deadlines are met.
• Ensures timely receipts of all payments.
• Notifies residents and families of their financial obligations upon or prior to the time of admissions and obtains proper documentation of each newly-admitted resident’s financial obligations- distributed, signed and filed.
• Makes monthly phone calls to responsible parties regarding missing payments; submits Medicaid applications and completes timely follow up on pending cases; enters admission packets into the electronic system within 7 days of admission.
• Maintains monthly logs for outstanding admission packets, new admissions, verifications and pending cases; maintains Medicaid Pending and Pending admission log.
• Implements and monitors the facility’s established system for receiving, depositing, withdrawing and accounting for resident funds and ensures that resident funds are available for the resident or their authorized representative in accordance with established procedures; conducts monthly audit to ensure process is followed.
• Ensures that reports of all transactions and balances of each resident’s funds are reviewed and signed at least quarterly and as required by regulations; and all records relating to resident unsure in an orderly, professional, and secure manner.
• Tracks Census for accuracy; Balances statistical report, census worksheet, and accounts receivable system census reports; Balances to 24-hour nursing report; Adjusts Accounts Receivable and Statistical Reports, when necessary.
• Completes Census Report by status for the previous business day(s), and the Action Summary Report.
• Reconciles Census with Clinical and Admissions; ensuring daily balancing by each payer type daily and verifying that total census is correct.
• Obtains face sheet from admissions and verifies accuracy; Inputs Resident Master information into the accounts receivable system; Updates as necessary.
• Assists in preparing reports for tracking cost reimbursement in relation to census days.
• Performs payer verifications and enters all recurring charges on the A/R profile.
• Generates Transactions (once all changes have been made in PCC) to update the system.
• Obtains information from admissions and assures accuracy and completeness.
• Maintains resident files for all new admissions (for readmissions, places paperwork in the existing chart).
• Maintains copies of resident trust fund agreements and other legal documents pertaining to trust accounts.
• Attends and participates in staff meetings, departmental head meetings, and other center meetings and sits on required committees.
• Gathers A/R ancillary charges; Inputs ancillaries, adjustments, cable charges and beauty and barber charges into computer system; Files ancillary charge slips; Compares amounts on charge slips and credit notices with rate and charge schedules.
• Maintains updated billing manuals.
• Other duties, responsibilities and activities may change or assigned at any time with or without notice.

Benefits Include:

• Medical
• Dental
• Vision
• Basic Company Paid Life insurance
• Long Term Disability
• Voluntary Life Insurance for the Employee, Employee Spouse and Employee Children
• Short Term Disability, Cancer, Critical Illness, Accidental and Universal Life
• Employee Referral Bonus Potential Program
• Daily Pay
• Tuition Reimbursement
• Paid Time Off

Qualifications

• Associates Degree in Business or Accounting fields; and/or experience in business office operations in long term care or healthcare related field, preferred.
• Possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives and the community.
• Current knowledge of local, state and federal guidelines and regulations

Priority Management Group, LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable Federal, State or Local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Management Group, LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable Federal, State or Local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.