Business Office Coordinator

Christian Living Communities; Aurora (CO); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health coverage

Health Savings Account

Retirement with match

Dental, Vision, Disability & Life

Paid Time Off

Job summary

Christian Living Communities in Aurora, CO is seeking a diligent administrative professional to support the community business office. You will maintain financial records, handle resident billing statements, deposits, payables, and EMR data entry while coordinating with the EPSO Billing Team for seamless billing processes.

The role requires at least 2 years of relevant experience, strong Excel skills, and excellent communication abilities.

Qualifications

• Must have 2+ years of experience with spreadsheets, financial records, and invoices.
• GED/High School diploma required; some higher education preferred.
• Proficient with Excel and MS Office suite; familiarity with EMR/EHR systems is a plus.
• Some managerial or coordination experience is preferred.
• Excellent written and verbal communication skills.
• Reading/writing/speaking English required.

Responsibilities

• Maintain accurate financial records for the community.
• Distribute monthly resident billing statements.
• Prepare deposits and process accounts payable with proper coding.
• Manage petty cash and verify resident charges in EMR.
• Prepare and distribute yearly rate increases.
• Create and distribute reports as needed.
• Assist residents with insurance issues (long-term care, Medicaid, etc.).
• Collaborate with EPSO Billing Director and Team.
• Support Staff Appreciation Fund when applicable.
• Oversee training and coaching for Concierge staff when applicable.
• Record and deposit chapel offerings where relevant.

Skills

Communication skills

Organizational skills

English language

Attention to detail

Education

GED/High School Diploma

Tools

Excel

Outlook

Teams

Word

EMR/EHR systems

Job description

Job Description

Position Summary

Responsible for a variety of senior living community business office tasks, including, but not limited to, general bookkeeping tasks following standard organizational procedures. Communicates and coordinates closely with Executive Director and EPSO Billing Team on resident leases and monthly resident billing and collection issues. In some communities, may also provide oversight and supervision for community Concierge positions to ensure excellent customer service for residents and visitors.

Essential Duties

• Assists community leadership in maintaining accurate financial records.
• Distributes monthly resident billing statements.
• Prepares bank deposits and processes accounts payable (ensuring proper coding).
• Manages the community petty cash account.
• Enters, and verifies resident charges are reflected correctly, in the electronic medical record (EMR)
• Prepares and distributes yearly rate increases.
• Creates and distributes reports as needed.
• Assists residents and staff with insurance issues, such as long‑term care, Medicaid, managed care, etc.
• Maintains timely, clear communication and collaborates effectively with the EPSO Billing Director and Billing Team.
• May assist with the Staff Appreciation Fund (resident‑sponsored fund distributed to team members annually)
• Where applicable, along with the community Executive Director and Lead Concierge, ensure Concierge positions are properly trained, supervised and coached/evaluated.
• Where applicable, records and deposits chapel offerings
• Other duties as assigned.

Qualifications

Basic Qualifications & Experience

• Minimum of 2 years relevant experience working with spreadsheets, financial records, reporting and tracking of bills/invoices or similar tasks
• Minimum of GED/High School Diploma, with some advanced education preferred
• Experience with and thorough knowledge of Excel, with some experience using other MicroSoft software (Outlook, Teams, Word) and other common business office software
• Some managerial experience and/or general business office coordination experience preferred
• Excellent communication skills, both written and verbal
• Knowledge and familiarity with Electronic Health Records preferred
• Some work or volunteer experience with older adults preferred
• Good organizational skills to manage a variety of tasks and accurately track and report data
• Must be able to read, write and speak the English language.

Working Conditions / Physical Requirements

• Light physical effort required by handling objects up to 20 pounds occasionally and/or up to 10 pounds frequently.
• Sits, stands, bends, and moves intermittently during working hours.
• Is subject to frequent interruptions.
• Daily, in‑person interaction with coworkers, residents, family members/responsible parties, and visitors (frequently).

Additional Information

If you are considering a position at Christian Living Communities | Cappella Living Solutions, we have a wide range of benefits to consider! These may vary based on the status of the role (PT, FT, or PRN).

• Health Coverage
• Health Savings Accounts
• Retirement (with match)
• Dental, Vision, Disability & Life Insurance
• Paid Time Off plan

We envision a warm and welcoming environment for all residents, team members, family members, and members of our communities – a place of belonging. Please let us know if you require accommodation during the interview process.

We ask all applicants to carefully review the hiring salary range for each posted job opportunity, as we will not hire outside the predetermined range. This position will be accepting applications through 10/15/2026. Job posting may close early due to the volume of applicants.

All your information will be kept confidential according to EEO guidelines.

Wage

PandoLogic. Category:Administrative, Keywords:Business Office Administrator, Location:Aurora, CO-80016