Business Office Associate-West Palm Beach ASC-Day Shift (40 Hours)

NYU Langone Florida; West Palm Beach (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

NYU Langone Florida is seeking a Business Office Associate for West Palm Beach ASC in the Day Shift. You will support revenue cycle by scanning and preparing patient records and handling data entry for billing and scheduling tasks.

The role requires familiarity with hospital registration, insurance verification, and maintaining data accuracy. Strong communication and confidentiality are essential as you collaborate with staff and patients daily.

Qualifications

• Strong knowledge of front end hospital registration and/or practice operations.
• Knowledge of insurance verification and benefit tools including web sites.
• Ability to compose and edit logical, detailed, comprehensive and grammatically correct correspondence.
• Knowledge of medical terminology.
• Experience with varied computer hardware and software including registration and billing systems, word processing, spreadsheet, database, scheduling, communications.

Responsibilities

• Scan patient financial documents and insurance information for billing purposes.
• Enter data from paper forms and digital documents accurately and efficiently.
• Verify and proofread data for accuracy and completeness.
• Categorize and classify data according to guidelines and procedures.
• Follow established data entry protocols and quality control procedures.
• Maintain confidentiality and security of sensitive data.
• Learn new data entry systems and software as needed.
• Perform other administrative tasks as assigned.
• Maintain professional relationships with office and clinical staff.
• Answer phones, provide information, take messages or redirect calls.
• Be flexible regarding responsibilities when needed.
• Generate reports and perform data analysis as needed.
• All other related duties as required.

Skills

Data entry

Data verification

Communication

Confidentiality

Medical terminology

Microsoft Office

Education

Associate's Degree

2-3 years hospital admissions experience

Tools

EPIC

Job description

Position Summary

We have an exciting opportunity to join our team as a Business Office Associate-West Palm Beach ASC-Day Shift (40 Hours). In this role, the successful candidate Under the general direction of the Revenue Cycle Management team and the assigned Manager/ Supervisor, the FGP BA is responsible for obtaining, scanning, and filing patient medical records, working assigned work queues, and facilitating revenue cycle and patient financial needs.

Job Responsibilities

• Scanning patient financial documents and insurance information for billing purposes
• Accurately and efficiently enter data from various sources, including paper forms and digital documents
• Verify and proofread data for accuracy and completeness, identifying and correcting any errors
• Categorize and classify data according to established guidelines and procedures
• Follow established data entry protocols and quality control procedures.
• Maintain confidentiality and security of sensitive data.
• Adapt to and learn new data entry systems and software as needed.
• Perform other administrative tasks as assigned.
• Maintain cooperative and professional relationships with office and clinical staff.
• Answer phones. Provide information, take messages or redirect calls to the appropriate person.
• Ability to be flexible regarding responsibilities when needed
• Generate reports and perform data analysis as needed.
• All other related duties as required.

Patient Experience and Access

• Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter.
• Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off)
• Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate
• Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging.
• Proactively anticipates patient needs, and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate.
• Shares ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership. (i.e. ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.)
• Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote a positive patient experience.

Minimum Qualifications

To qualify you must have a and experience. Strong knowledge of Front end hospital registration and /or practice operations is a must. Knowledge of insurance companies verification and benefit tools including web sites etc. Ability to compose and edit logical, detailed, comprehensive and grammatically correct correspondence. Ability to effectively communicate with a wide variety of personnel including patients, families, physicians and staff. Knowledge of medical terminology. Experience and competency with varied computer hardware and software, including registration and billing systems, word processing, spreadsheet, database, scheduling, communications. Training on appropriate systems will be provided. Ability to handle matters of highly confidential and sensitive nature. Ability to recognize and identify problems, recognize implications and propose alternative solutions. Skill in prioritizing assignments to complete work in a timely manner. Skill in working independently and in following through on assignments with minimal direction.

Preferred Qualifications

Associate's Degree plus 2-3 years experiences in hospital admissions or medical records or patient accounts or in related field. EPIC experience is a plus.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Florida provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Florida is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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