Business Office Associate - Part Time

CarMax Business Services; Spokane Valley (WA); On-site; USD 23,612 - 35,266; Part time

Benefits offered by this job

Sick leave

Vacation hours

Floating holiday time

Job summary

CarMax Business Services in Spokane Valley, Washington, is seeking a dedicated individual to provide exceptional customer service in a fast-paced environment. This role involves responsibility for managing the sales, auction, and appraisal process, including handling cash and documentation. The ideal candidate will be well-organized, detail-oriented, and possess strong customer service skills. Offering between $17.14 and $25.60 per hour, this position includes flexible scheduling and various benefits.

Qualifications

• Ability to read, interpret, and transcribe data to maintain accurate records.
• Capable of prioritizing and multi-tasking in a deadline-oriented environment.
• Maintain confidentiality of all records and reports.

Responsibilities

• Provide exceptional customer service during sales and appraisal processes.
• Process paperwork associated with automobile sales and auctions.
• Manage multiple payment types and handle cash management.

Skills

Customer service skills

Attention to detail

Organizational skills

PC skills (Word, Excel)

Ability to multi-task

Job description

6040 - Spokane - 7814 E Sprague Ave, Spokane Valley, Washington, 99212

CarMax, the way your career should be!

Provide an iconic customer experience - Summary

Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls.

What you will do - Essential Responsibilities

• Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines
• Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process
• Seeks win/win solutions for the customer and partners appropriately
• Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
• Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
• Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention
• Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale
• Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure
• Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags
• Answers multi-line phone system, responds to callers’ needs and direct calls as appropriate

Learn and succeed as part of a team

• Pleasant, but noisy office environment
• Numerous distractions and disruptions due to incoming communication
• May require walking or standing for extended periods of time
• Variety of work schedules with shifts that do include nights, weekends, and holidays
• Wear CarMax clothing (acquired through the company) at all times while working in the store

Qualifications

Work requires ability to:

• Read, interpret and transcribe data in order to maintain accurate records
• Use resources and partnership to balance the needs of the customer and the business
• Understand numeric filing system
• Use word processing, spreadsheet and other programs, displaying intermediate PC skills
• Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail
• Lift objects that weigh as much as 15-20 lbs
• Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written
• Complete CarMax provided training as required
• Develop partnerships with Sales team and other departments in order to provide quality customer service
• Maintain confidentiality of all records, files and reports within the scope of the position
• Report Asset Protection and/or Human Resource related issues to management

The hourly rate for this position is: $17.14 - $25.60

Benefits:

Except as otherwise required by state law, those considered part-time are eligible for sick time only in states that mandate it and amounts are accrued on a per pay period basis and range from 24 hours to unlimited based on state rules. In Washington, part-time Associates receive sick leave consistent with state law. Part-time Associates are also eligible for between 8 hours and 40 hours per year of vacation based on their length of service and subject to a 1 year waiting period. Part-time Associates are also eligible for 4 hours of Floating Holiday Time each calendar year subject to manager approval.

For more details about benefits, please visit the CarMax Benefits website.

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.