Business Office Assistant - FT - Day

Joe Anne Burgin Health and Rehabilitation; Cuthbert (GA); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Flexible pay option

Paid time off

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

401(k) with match

Referral bonus

Job summary

Joe Anne Burgin Health and Rehabilitation, a Georgia-based non-profit, is seeking a full-time HR professional to support hiring, onboarding and benefits administration. You’ll work closely with center leadership to ensure compliance and a positive associate experience.

Responsibilities include processing hires and terminations, maintaining personnel files, conducting I-9s and background checks, coordinating orientation, and supporting timekeeping and HR reporting using Workday and other tools.

Qualifications

• Bachelor’s degree in HR, Healthcare Administration, or related field.
• 3+ years HR experience with recruiting and onboarding.
• Strong knowledge of employment laws and HR processes.

Responsibilities

• Processes new hires, status changes and terminations within defined timeframes.
• Completes I-9 processing, background checks and pre-employment screenings.
• Creates job requisitions and sources/reviews applications.
• Maintains personnel files and audits records for compliance.
• Coordinates onboarding and orientation for new associates.
• Assists with timekeeping and HR reporting.
• Supports labor regulation interpretation with center leadership.
• Attends morning meetings and collaborates with HR leadership.

Skills

Communication

Confidentiality

Organizational Skills

Time Management

Recruitment & Onboarding

HRIS (Workday)

MS Office

Employment Law Knowledge

Interpersonal Skills

Attention to Detail

Education

Bachelor’s degree in HR or Healthcare

Associate’s degree + 3 years HR

High school diploma + 5 years HR

Tools

Workday

Job description

Join us at Joe – a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion in a non-profit, mission-driven organization that’s known for the highest level of care in our communities

Full Time: Day Starting Pay: $19.51 to $ 23.41/hour Weekly pay Benefits Offered: myFlexPay – ability to receive pay before payday Paid time off with ability to cash out 7 paid Holidays Medical Insurance Dental Insurance Vision Insurance Company Paid Life and Disability 401(k) with match Referral Bonus Program

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Processes new hires, status changes and terminations within defined timeframes.
• Completes I-9 processing, pre-employment background checks, drug testing, pre-employment reference checks for compliance.
• Create job requisitions and source/review applications
• Verifies medical licenses and certifications as needed.
• Processes associate absence and leave paperwork.
• File worker’s compensation claims and coordinate with the Leave of Absence Coordinator, if time off is needed.
• Attend morning meeting.
• With guidance from Director of HR, assists center leadership with interpreting labor regulations, HR guidelines and employment forms
• Creates and maintains personnel files in compliance with applicable legal requirements; audits periodically and takes action to correct missing or incomplete items ASAP.
• Maintains GCHEXs roster.
• Responsible for facilitating location general and HR orientation, and on-boarding for all new associates, coordinating with Recruiting, the Onboarding Champion Program Administrator, IT, and Hiring Manager.
• Reports worked time and business expenses in accordance with organizational guidelines.
• Ensures appropriate communication to facilitate prompt approvals on personnel actions. Maintains associate files accurately and confidentially, under guidance and oversight of the Director of HR.
• Answer any associate inquiries regarding their time record, benefits and/or pay.
• Responsible for scheduling and facilitating Retention Committee Meetings, as well as tracking progress on turnover and retention goals.
• Assists with achieving the turnover and retention goals.
• Screens all candidates as needed and attend local job fairs for recruiting when available.
• Markets the center in the local community.
• Reviews HR Daily Checklist which includes Workday Reports.
• Works with Director of HR under supervision for variety of general HR duties and assistance such as sitting in on performance coaching, associate investigations, or other HR-related meetings to take notes or support the Director of HR.
• Notifies the Director of HR of proposed terminations, obtains authorization to proceed, and prepares termination documents in advance.
• Attend termination meetings for non-supervisory workers* as a witness, countersign documents as needed Collects company property such as badges, building keys, laptops or tablets, etc. Tracks and returns company property to appropriate parties, keeping a record of all items. Runs and issues Workday Learning Reports. Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication. Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System. Performs other duties as necessary to ensure the success of the System.
• * Director of Human Resources to attend terminations of supervisory personnel either in person or via Zoom.

SKILLS AND ABILITIES

• Communication: Clear and effective communication, both written and verbal.
• Confidentiality: Keeps information strictly confidential.
• Professionalism: Takes care with grooming and attire to present appropriate professional image, adhering to both the HR and SNS Guidelines for Centers.
• Interpersonal Skills: Builds rapport, manages relationships, and navigates sensitive situations with empathy and professionalism.
• Dependability: Demonstrates consistent, reliable attendance and performance of job responsibilities. Arranges backup coverage in advance and approved by Director of HR for PTO or other absences.
• Organizational Skills: Manages paperwork, maintains records, and keeps track of various HR tasks and deadlines.
• Time Management: Prioritizes tasks, manages time effectively, and meets deadlines.
• Adaptability: Adjusts to changing priorities, new technologies, and evolving business needs.
• Proficiency in HRIS Systems: Knowledge of Human Resource Information Systems (HRIS) preferably Workday, with direct hands‑on experience across multiple functions including Recruiting, Core HRIS/HCMS, Time and Attendance, etc.
• Understanding of HR Technology: Familiarity with various HR technologies and software used for recruitment, onboarding and other HR functions.
• Microsoft Office Suite: Demonstrates effective skills in Microsoft Office, particularly Excel, for data analysis and reporting.
• Knowledge of Employment Laws and Regulations: Staying up to date on relevant employment laws and regulations is crucial for ensuring compliance.
• Recruitment and Onboarding: Skills in attracting, recruiting, and onboarding new employees (Assists in Candidate Sourcing, Reviewing Resumes/Applications, Screening, and coordinating with Hiring Managers, with the Onboarding Champion Program Manager and Recruiting for smooth New Hire Onboarding)
• Employee Relations: Addresses employee relations, performance management, and employee concerns keeping a professional demeanor. Reports issues to Director of HRs for guidance and assistance as needed.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Human Resources, Healthcare Administration, or a related field preferred.
• Or Associate’s degree and three years HR related experience
• Or High school diploma or equivalent and five years HR related experience

EEO / M / F / D / V / Drug Free Workplace Joe Anne Burgin Facebook

As a non-profit organization, CHSGa provides access to care across the healthcare spectrum in all 159 Georgia counties. We are invested in our organization, our healthcare professionals, and the communities in which we live and work. Our mission inspires us to act boldly to address the needs of a growing, mature population in Georgia. We will continue to innovate and advance change in healthcare to better people’s lives in the state of Georgia.