Business Manager I

Rutgers University; New Brunswick (NJ); On-site; USD 106,000 - 162,000; Full time

Benefits offered by this job

Medical, prescription, dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University is seeking a Business Manager I for the Institute for Nicotine and Tobacco Studies (INTS) in New Brunswick, NJ. This role manages all financial aspects, supports grant budgets, and ensures compliance with university policy and federal regulations.

The position collaborates with RBHS and central administration to streamline processes and improve efficiency. The candidate will analyze financial data, prepare budgets, and drive performance management for INTS.

Qualifications

• Bachelor's Degree in a Finance, Accounting, Business or related field.
• Five years of related financial management experience in university finance; two years supervisory.
• Proficient in Word, Excel, PowerPoint; excellent communication and interpersonal skills.
• Equivalent education and/or training may be substituted.

Responsibilities

• Provides financial oversight, development, implementation and management of operational budgets, endowments, gifts, program income, and discretionary accounts across the Institute.
• Supports development of the Institute's annual operating budget and alignment with strategic priorities.
• Monitors performance and explains variances; reviews revenue and expenses and forecasts financial impacts.
• Prepares and reviews budgets for sponsored and non-sponsored projects; handles journal entries, transfers, and allocations.
• Supports pre-award activities and ensures compliance with regulations; assists with Other Support documentation.

Skills

Advanced Excel

Strong communication

Supervisory experience

Budget forecasting

Education

Bachelor's Degree in Finance/Accounting/Business

Tools

Oracle Cloud Financials

Job description

Position Details

Title: Business Manager I

Job Category: Staff & Executive - Other

Department: Nicotine & Tobacco Institute

The Rutgers Institute for Nicotine and Tobacco Studies (formerly Rutgers Center for Tobacco Studies) is undergoing dynamic and transformative growth. The Rutgers Institute for Nicotine and Tobacco Studies is one of the nation's leading tobacco focused research centers and its faculty have received over $50 million in extramural funding over the past two decades. The Institute's efforts are focused on their mission of reducing and ultimately eliminating, tobacco-related morbidity and mortality.

Five Centers or Programs currently operate at the Institute including a Tobacco Center for Regulatory Science, the Center of Excellence for Rapid Surveillance of Tobacco, the Tobacco Dependence Program, a Tobacco Industry Marketing Program, and a Tobacco Control Law & Policy Resource Center.

Posting Summary

Rutgers is seeking a Business Manager I for the Institute for Nicotine and Tobacco Studies (INTS), located in New Brunswick, NJ. With the Senior Administrative Leadership of the Institute, the Business Manager I will be responsible for managing all financial aspects of the Rutgers Institute for Nicotine and Tobacco Studies (INTS). The Business Manager I will provide financial support for INTS grants and contracts as well as support the achievement of financial performance goals for INTS. This individual will be responsible for providing in-depth analysis of financial data in several systems to support the streamlining of processes and management of INTS' Grants and Contracts performance management. The Business Manager I will work closely with other related financial functions within RBHS and Rutgers Central Administration (e.g., Office for Research (OFR/ORSP/OCC); Research Financial Services (RFS) to ensure compliance with policies and regulations, streamline workflows, and support organizational initiatives and improved efficiencies while maintaining a collaborative atmosphere that fosters the Institute's mission.

• Provides financial oversight, development, implementation and management of operational budgets, endowments, gifts, program income, and discretionary accounts across the Institute.
  • Supports the development of the Institute's annual operating budget ensuring it aligns with strategic priorities.
  • Monitors performance and explanation of significant variances in the Institute's budget.
  • Reviews trends in revenue and expenses and forecasting financial impacts pertaining to overall Institute-wide activities.
• Responsible for post-award financial implementation and management of sponsored and non-sponsored projects to support Principal Investigators.
  • Formulates sponsored and non-sponsored project budget projections via review of monthly and fiscal year end variance analysis; routinely reports analyses to Principal Investigators and INTS leadership.
  • Supports the thorough review of complex grants and contracts for budgeting and invoicing according to federal regulatory and institutional requirements. Prepares adjusting journal entries, transfers, and allocations of personnel on and off projects via employee charging instructions (ECI).
  • Responsible for the collection of financial information required for management reporting.
• Participates in pre-award activities to facilitates the Institute's research goals.
  • Provides supports to Principal Investigators to develop sound budgets for grant and contract proposals.
  • Acts as the primary finance approver for RAPSS submissions
  • Supports the timely preparation of Other Support documentation for INTS researchers.

FLSA

Exempt

Grade

30S

Salary Details

Minimum Salary: 105763.000

Mid Range Salary: 133789.000

Maximum Salary: 161814.000

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

37.50

Standard Hours

37.50

Union Description

MPSC - Legacy UMD

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Required Knowledge, Skills, and Abilities

• Bachelor's Degree in a Finance, Accounting, Business or related field required such as certificate of Finance and Accounting Business School required.
• Five (5) years of related financial management experience working in university finance is required. Two (2) years of experience at the supervisory/managerial level required.
• The ideal candidate will have excellent business acumen, accounting skills, detail oriented, excellent organizational skills.
• Proficient in computer applications at an advanced level (Word, Excel, PowerPoint), possess excellent communication and interpersonal skills, be able to resourceful by maximizing the utilization of the Rutgers resources.
• Equivalent education and/or training may be substituted for the degree requirement.

Preferred Qualifications

• Experience with Oracle Cloud Financials
• Strong experience managing a large portfolio of sponsored Grants and Contracts from various types of Sponsoring Agencies
• Strong knowledge of Research grants and contracts budgeting and federal guidelines/regulations pertaining to Research and Development

Posting Details

Posting Number: 26ST1740

Regional Campus: Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus: Downtown New Brunswick

City: New Brunswick

State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement