Business Manager

Catholic Charities Jacksonville; Saint Augustine (FL); On-site; USD 30,000 - 42,000; Part time

Job summary

San Sebastian Catholic Church in St. Augustine, Florida is seeking a Part-time Business Manager to assist the Pastor in planning, directing and coordinating the parish’s financial, facilities and basic human resources operations.

You will supervise parish staff, manage budgets and reporting, coordinate insurance and benefits, and ensure compliance with diocesan policies. The role reports to the Pastor, is 3 days per week, hourly, non-exempt, and supports the parish mission and growth.

Qualifications

• BA/BS degree in Business, Finance, Accounting, or related discipline.
• Ability to develop positive relationships with employees at all levels.
• High level of computer expertise in Microsoft Office products.

Responsibilities

• Coordinate parish ministries and services.
• Schedule parish activities and manage facilities.
• Assist the pastor in HR processes; recruit, hire, dismiss.
• Supervise parish employees.
• Update the employee handbook addendum; onboarding and I-9.
• Develop position descriptions and personnel evaluations.
• Coordinate communications within parish and external groups.
• Coordinate insurance and benefits; FMLA and Safe Environment Coordinator.
• Coordinate staff planning and attend meetings.
• Ensure compliance with diocesan policies and risk management.

Skills

BA/BS degree

MS Office

Supervisory experience

Communication skills

Education

BA/BS degree in Business/Finance/Accounting

Tools

MS Office Suite

Job description

Essential Duties And Responsibilities

• Oversee the coordination, collaboration and recruitment of all ministries and services, especially those headed by parishioners and other volunteers.
• Direct scheduling for all parish activities and ensures that adequate space and materials are available in parish facilities for the delivery of services.
• Assist the pastor in recruiting, hiring and dismissing employees with the guidance of the diocesan Human Resource Department; maintain an adequate level of knowledge on current employment laws.
• Supervise all parish employees not directly accountable to the pastor.
• Updates the parish addendum to the employee handbook in consultation with the pastor and assistance from the diocesan Human Resource Department.
• Ensure new employees have completed the background clearance, provide orientation subject to the employee handbook, new-hire onboarding, I-9 verification, introductions, and expectations of the workplace.
• Establish and maintain position descriptions and personnel evaluations for employees.
• Facilitate communications within parish departments and outside agencies or groups, both civic and religious.
• Coordinate insurance and other benefit programs of the parish, serve as Family and Medical Leave Administrator and Safe Environment Coordinator.

San Sebastian Catholic Church

St. Augustine, Florida

Business Manager

Reports to: Pastor

Part‑time position – 3 days per week

FLSA: Hourly, Non‑Exempt

General Summary

The Business Manager is responsible for supporting the Pastor in planning, directing and coordinating the financial and facilities management, and basic human resources operations of the parish and school.

The manager assists the Pastor with the stewardship of the physical, financial, and personnel resources for the parish which will strengthen the Church and give the appropriate administrative foundation to support the pursuit of the parish’s mission, ministry, and growth.

Essential Duties And Responsibilities

Coordination of Parish Ministries and Services

• Oversee the coordination, collaboration and recruitment of all ministries and services, especially those headed by parishioners and other volunteers.
• Direct scheduling for all parish activities and ensures that adequate space and materials are available in parish facilities for the delivery of services.

Personnel Responsibilities

• Assist the pastor in recruiting, hiring and dismissing employees with the guidance of the diocesan Human Resource Department; maintain an adequate level of knowledge on current employment laws.
• Supervise all parish employees not directly accountable to the pastor.
• Updates the parish addendum to the employee handbook in consultation with the pastor and assistance from the diocesan Human Resource Department.
• Ensure new employees have completed the background clearance, provide orientation subject to the employee handbook, new‑hire onboarding, I‑9 verification, introductions, and expectations of the workplace.
• Establish and maintain position descriptions and personnel evaluations for employees.
• Facilitate communications within parish departments and outside agencies or groups, both civic and religious.
• Coordinate insurance and other benefit programs of the parish, serve as Family and Medical Leave Administrator and Safe Environment Coordinator.

Administrative Responsibilities

• Coordinate with staff and volunteers to participate in staff planning and operational meetings; conduct significant dialogue with the pastor so that he is fully apprised of matters being considered and acted on by the parish.
• Coordinate insurance and other benefit programs of the parish and property.
• Ensure compliance with the policies, procedures and guidelines of the Protected Self Insurance Program of the Diocese of St. Augustine directed by the Diocesan Risk Manager.
• Attend diocesan training and workshops conducted by the Office of Human Resources and the Diocesan Fiscal Office.
• Come prepared to staff meetings and other committee meetings appropriate to the position including Parish and Finance Councils; attend quarterly business manager meetings.

Financial Responsibilities

• Assure that sound financial management is practiced by the parish. This includes development and monitoring of budgets; assurance of timely and accurate reporting to parishioners, the diocese and various government agencies; assurance of proper deposit, disbursement and accounting for all parish community‑related funds; and oversight of all major fundraising activities.
• Seek approval from the Pastor in concert with the policies, procedures, and guidelines set forth by the diocese regarding financial and temporal transactions; ensure compliance with the policies of the diocesan Fiscal Office.
• Review budget and financial reports in conjunction with the pastor, bookkeeper, and finance council.
• Act as a liaison on behalf of parish with diocese and other entities regarding fiscal responsibilities.
• Perform other related duties as assigned by the Pastor.

Knowledge, Skills, And Abilities Required

• BA/BS degree in Business, Finance, Accounting, or related business discipline from an accredited college.
• Must have the ability to develop and maintain positive relationships with employees at all levels.
• Ability to face situations firmly, courteously, tactfully, and with respect for the rights of others.
• Requires a high level of computer expertise in Microsoft Office products, including Word, Excel, PowerPoint, Publisher and Outlook.
• Practicing Catholic and registered member of a Catholic parish faith community, preferred.
• Must have the ability to respect, promote, accommodate, and not be in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith.
• Must be flexible, innovative in a fast paced, time‑critical environment and the ability to work independently.
• Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities.
• Performs work at a high level of accuracy and attention to detail.
• Strong interpersonal, written, and verbal communication skills, including ability to produce clear, concise reports and recommendations and make presentations to varied groups.
• Exercises considerable independence and judgment with a high level of confidentiality.
• Must have successful experience in a supervisory capacity.
• Must successfully pass the required fingerprint background check prior to employment and every five years.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees,