Business Intake Specialist

Beacon Hill Staffing Group, LLC; Santa Fe (NM); Remote; USD 39,000 - 52,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Business Intake Specialist to support its Information Governance team in a remote role. The contract position focuses on processing client and matter intake, ensuring accuracy, and supporting high-volume workflows.

The ideal candidate has 5+ years in administrative support or related fields, strong detail orientation, and excellent communication. Proficiency with Microsoft Office and experience with document management are preferred.

Qualifications

• 5+ years of experience in administrative support, data entry, legal support, business intake, or a related field.
• Strong attention to detail and commitment to accuracy.
• Experience managing high-volume, detail-oriented, or time-sensitive work.
• Strong written and verbal communication skills.
• Excellent organizational, follow-up, and time management skills.
• Strong customer service and problem-solving abilities.
• Ability to work effectively in a fast-paced environment.
• Typing speed of 50+ words per minute.
• Proficiency with Microsoft Office applications.
• Experience with document management, business intake, conflicts, or legal technology preferred.
• High school diploma or GED required.
• Bachelor's degree or substantial relevant industry experience preferred.

Responsibilities

• Process and review new client and matter intake requests.
• Enter, update, and audit client and matter information for accuracy and completeness.
• Ensure information is entered consistently and in accordance with established procedures.
• Monitor intake requests and respond to internal questions and follow-up needs.
• Communicate with attorneys, legal staff, accounting personnel, and other internal teams regarding intake-related matters.
• Assist with updates to existing client and matter records.
• Maintain accurate, organized, and timely information across intake workflows.
• Support additional administrative and Information Governance projects as assigned.

Skills

Attention to detail

Communication skills

Time management

Customer service

Problem solving

Typing 50+ WPM

Microsoft Office

Education

High school diploma or GED

Bachelor's degree or substantial relevant industry experience preferred

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Business Intake Specialist (Remote) | Contract

Beacon Hill's client is seeking a Business Intake Specialist to support its Information Governance team. This role is responsible for processing and maintaining client and matter intake information, ensuring accuracy and completeness of records, and supporting high-volume intake workflows. The ideal candidate will have experience in administrative operations, business intake, data entry, legal support, or similar detail-oriented environments.

Job Details

• Position: Business Intake Specialist
• Duration: 6-Month Temporary Assignment
• Location: Remote (US-Based)
• Eligible Work States: California, New York, Washington, Oregon, Alaska, and Washington, D.C.
• Hourly pay varies based on the candidate's approved work location and experience:
  • SEA: $27.88-$34.62/hour
  • NYC: $35.58-$37.50/hour
  • PDX: $28.37-$30.29/hour
  • WDC: $32.21-$33.65/hour
  • SFO: $36.54-$38.94/hour
  • LAX: $33.65-$37.98/hour

Key Responsibilities

• Process and review new client and matter intake requests.
• Enter, update, and audit client and matter information for accuracy and completeness.
• Ensure information is entered consistently and in accordance with established procedures.
• Monitor intake requests and respond to internal questions and follow-up needs.
• Communicate with attorneys, legal staff, accounting personnel, and other internal teams regarding intake-related matters.
• Assist with updates to existing client and matter records.
• Maintain accurate, organized, and timely information across intake workflows.
• Support additional administrative and Information Governance projects as assigned.

Qualifications

• 5+ years of experience in administrative support, data entry, legal support, business intake, or a related field.
• Strong attention to detail and commitment to accuracy.
• Experience managing high-volume, detail-oriented, or time-sensitive work.
• Strong written and verbal communication skills.
• Excellent organizational, follow-up, and time management skills.
• Strong customer service and problem-solving abilities.
• Ability to work effectively in a fast-paced environment.
• Typing speed of 50+ words per minute.
• Proficiency with Microsoft Office applications.
• Experience with document management, business intake, conflicts, or legal technology preferred.
• High school diploma or GED required.
• Bachelor's degree or substantial relevant industry experience preferred.
• Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
• California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)