BUSINESS DEVELOPMENT PROPOSAL COORDINATOR (CHARLOTTE, NC - HYBRID)

Compass Group USA; Charlotte (NC); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off

Personal Leave

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Job summary

Compass Group USA is seeking a Business Development Proposal Coordinator in Charlotte, NC, offering a hybrid work model. You will support the proposal development process for the Higher Education Dining sector, coordinating responses to RFPs and ensuring timely delivery.

Ideal candidates have 2+ years in proposal coordination or marketing, strong writing/editing skills, and proficiency with MS Office and collaboration tools.

Qualifications

• Possess at least 2 years of experience in proposal coordination, marketing or a related field.
• Exceptional writing, messaging and editing skills.
• Ability to remain flexible and positive in a deadline-driven environment.
• Ability to adapt quickly when deliverables require additional edits and/or major shifts.
• Strong understanding of RFP compliance and business development strategy.
• Proficiency in Microsoft Office; experience with Smartsheet, SharePoint, Dropbox and Adobe tools preferred.
• Relevant professional experience may be considered in lieu of a formal degree.

Responsibilities

• Support the proposal development process for the Higher Education Dining sector by pulling and organizing responses for Requests for Proposals (RFPs).
• Manage the proposal process for smaller or less complex client-focused sales proposals and other supporting documents, from receipt to delivery, ensuring all deliverables are completed on time.
• Review and proofread proposals and other team projects to ensure accuracy, consistency and brand alignment.
• Use process management tools (e.g., Smartsheet, Teams) to track deliverables, assignments and deadlines.
• Coordinate with Subject Matter Experts (SMEs) to align on project scope throughout each project.
• Assign RFP questions to appropriate team members and ensure timely responses.
• Manage the clarification process by tracking questions and coordinating with SMEs as needed.
• Act as the primary liaison between the Sales team and the creative team, ensuring clear communication.
• Oversee deadlines, workflow and submission logistics to ensure proposals meet all client requirements.
• Develop and maintain strong relationships with key stakeholders, including sellers, operations teams, SMEs and leadership.

Skills

Proposal coordination

Marketing

RFP

Writing & editing

Deadline-driven

Team collaboration

Microsoft Office

Smartsheet/SharePoint

Tools

Smartsheet

SharePoint

Dropbox

Adobe tools

Job description

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BUSINESS DEVELOPMENT PROPOSAL COORDINATOR (CHARLOTTE, NC - HYBRID)

Position Title:BUSINESS DEVELOPMENT PROPOSAL COORDINATOR (CHARLOTTE, NC - HYBRID)

A family of companies and experiences

As the leading foodservice and support services company, Compass Group USA is known for our great people, great service and our great results. If you’ve been hungry and away from home, chances are you’ve tasted Compass Group’s delicious food and experienced our outstanding service. We have over 284,000 US associates who work in award-winning restaurants, corporate cafes, hospitals, schools, arenas, museums, and more in all 50 states. Our reach is constantly expanding to shape the industry and create new opportunities for innovation. Join the Compass family today!

great people. great services. great results.

Each and every individual plays a key role in the growth and legacy of our company. We know the next big idea can come from anyone. We encourage developing and attracting expertise that differentiates us as a company as we continue to raise the bar.

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, [e-mail].

Job Summary

• Support the proposal development process for the Higher Education Dining sector by pulling and organizing responses for Requests for Proposals (RFPs).
• Manage the proposal process for smaller or less complex client-focused sales proposals and other supporting documents, from receipt to delivery, ensuring all deliverables are completed on time.
• Review and proofread proposals and other team projects to ensure accuracy, consistency and brand alignment.
• Use process management tools (e.g., Smartsheet, Teams) to track deliverables, assignments and deadlines.
• Coordinate with Subject Matter Experts (SMEs) to align on project scope throughout each project.
• Assign RFP questions to appropriate team members and ensure timely responses.
• Manage the clarification process by tracking questions and coordinating with SMEs as needed.
• Act as the primary liaison between the Sales team and the creative team, ensuring clear communication.
• Oversee deadlines, workflow and submission logistics to ensure proposals meet all client requirements.
• Develop and maintain strong relationships with key stakeholders, including sellers, operations teams, SMEs and leadership.

Qualifications

• Possess at least 2 years of experience in proposal coordination, marketing or a related field.
• Exceptional writing, messaging and editing skills.
• Ability to remain flexible and positive in a deadline-driven environment.
• Ability to adapt quickly when deliverables require additional edits and/or major shifts.
• Strong understanding of RFP compliance and business development strategy.
• Proficiency in Microsoft Office; experience with Smartsheet, SharePoint, Dropbox and Adobe tools preferred.
• Relevant professional experience may be considered in lieu of a formal degree.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Compass Corporate maintains a drug-free workplace.

Applications are accepted on an ongoing basis.

Associates at Corporate are offered many fantastic benefits.

• Medical
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Nearest Major Market: Charlotte
Job Segment: Food Service, Hospitality