Business Development Coordinator: Proposals & Client Coordination

Ghafari As; Dearborn (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Ghafari Associates in Dearborn, MI is seeking a Business Development Assistant to provide administrative and coordination support to the BD team. You will help manage the BD lifecycle from opportunity intake to proposals, interviews, and client follow-up, while maintaining calendars and records.

Ideal candidates have 3+ years in administrative roles, strong MS Office skills, and experience with CRM systems. A college degree is preferred, and experience in design or construction is a plus.

Qualifications

• Associate’s degree preferred (Bachelor’s degree a plus).
• 3+ years of experience in an administrative assistant role.
• Experience supporting business development, marketing, proposals, or professional services strongly preferred.
• Design and construction industry experience preferred.
• Strong proficiency in Microsoft Office (Word, PowerPoint, Excel) and Outlook.
• Strong written and verbal communication skills with attention to detail.
• Demonstrated ability to manage multiple deadlines with a high level of accuracy.

Responsibilities

• Support BD leadership and teams throughout the BD lifecycle, from opportunity intake and planning through proposal submission and follow-up.
• Assist BD team with research related to potential clients, markets, and industries.
• Assist the BD and Marketing teams with the development of proposals, presentations, and interview materials.
• Support responses to RFPs and other business inquiries, including: maintaining calendars and deadlines, coordinating resumes, project sheets, and team information with Marketing, and managing version control.
• Track and maintain opportunity-related forms and records, including PIFs, teaming details, submission requirements, and deliverable checklists.
• Coordinate production support as needed (printing, packaging, shipping, and/or electronic uploads).
• Assist with scheduling and coordination for client meetings, conferences, and networking events.
• Update CRM and tracking tools with client contacts, opportunity status, next steps, key dates, notes, and follow-up tasks.
• Generate and distribute basic pipeline reports and status summaries to BD leadership.
• Prepare and edit presentations, meeting materials, and client communications.
• Coordinate client-facing touches such as meeting arrangements, meals, gifts, or visitor access.

Skills

MS Office

Communication

Organizational skills

Attention to detail

Multitasking

Education

Associate’s degree preferred

Bachelor’s degree a plus

Tools

Deltek

Salesforce

HubSpot

Microsoft Dynamics

Job description

Ghafari Associates in Dearborn, MI is seeking a Business Development Assistant to provide administrative and coordination support to the BD team. You will help manage the BD lifecycle from opportunity intake to proposals, interviews, and client follow-up, while maintaining calendars and records.

Ideal candidates have 3+ years in administrative roles, strong MS Office skills, and experience with CRM systems. A college degree is preferred, and experience in design or construction is a plus.